Room to Read
Executive Assistant to CEO
Room to Read, San Francisco, California, United States, 94199
Executive Assistant to CEO
Location: San Francisco, CA (Hybrid. In office 2-3 days/week)
Summary
The Executive Assistant to the CEO is the CEO’s right-hand person to ensure that they are well-prepared, well-informed, and able to fulfill their role seamlessly, as the face of the organization. This position is responsible for organizing all of the administrative aspects of the CEO Office, anticipating and heading off problems, relationship-building with a variety of internal and external stakeholders, and applying excellent judgment and discernment to deliver exceptional support to the CEO and, by extension, the CEO Office at large and Executive Leadership Team.This role reports to the CEO’s Chief of Staff (dotted line to CEO) and interacts with the senior-most stakeholders within Room to Read, as well as with the Board of Directors, donors, and external partners. Duties include owning and managing the CEO’s calendar including scheduling and preparing for speaking engagements, events and meetings, managing all logistics and associated for significant international travel, and working on special projects as needed.The preferred location for this position is in San Francisco with the expectation to be in the office as needed; however, other locations will be considered for the right candidate.
What You’ll Do
Executive Support
Stay in-tune with senior team members’ needs and priorities, including scheduling and travel, exercising initiative and independent judgement.Act as gatekeeper, time advocate, and liaison, creating efficiency and balance for CEO's schedule.Efficiently manage and schedule meetings, calls, and appointments, while also being proactive in ensuring there is ample time for strategic planning and important tasks related to the day to day.Prioritize conflicting needs and tracking to-dos, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures.Meeting Support
Develop and manage agendas for weekly CEO team meetings, recording minutes and handling follow-up actions as needed.Coordinate internal and external meetings, including but not limited to, board meetings, team meetings, off-sites, one-on-ones, speaking engagements, and liaising with CEO’s personal assistant to incorporate personal engagements to calendar.Anticipate meeting needs including coordinating and preparing materials, reviewing and securing options for space, ensuring technology resources, food and beverage service, providing guest access to the building, and hosting arrivals, in collaboration with local staff and resources.Relationship Management
Build and maintain relationships with key stakeholders, including donors, alumni and board members, as well as other executive assistants.Act as a liaison among departments, ensuring effective communication and collaboration. Act as a leader amongst other executive assistants ensuring strong coordination across the Executive Leadership Team.Be a culture-contributor and team player: exhibit Room to Read’s core-values, highlight and celebrate important team cultural/career moments and be seen as an approachable member of the CEO team.Project Coordination
Work closely with CEO, helping drive cross-functional projects and associated timelines.Work with the CEO Team and Executive Leadership Team to facilitate the deliverables on key executive staff projects.
Qualifications
Required:5+ years of experience as an Executive Assistant supporting C-suite or senior executivesAdaptable and able to work with limited information and ambiguityStrong self-starter who can take a task and run with it with limited supervision from the executiveA proactive approach to problem-solving, helping to anticipate problems and/or needsAble to maintain absolute confidentialityCreative problem solver able to think in unexpected waysThe ability to build strong relationships and a personal network throughout the company and with external stakeholders (both in-person and remotely)Excellent calendar management skills, including the coordination of sophisticated meetingsHighly skilled and organized in ability to design, track and execute administrative activities and processesPolished and professional work style that exhibits clear, effective and empathetic communication styleExcellent proofreading skills with strong knowledge of grammar and spellingExpert with all MS office suite applicationsPreferred:Experience in Board and C-suite technical applications to improve productivity and brand (e.g. Zeck, Enhanced Teams, ChatGPT, Co-Pilot for Office)Experience in content creation, presentations, and design for corporate communications and social media
We Offer:
Compensation: The salary range for this role is $76,753 to $91,235. Compensation may vary depending on several factors including, but not limited to, experience, skill set, and relevant education or certifications.100% employer-paid premiums for medical, dental, and vision coverage22 days of PTO + 11 paid holidaysImmediate enrollment in a 401(k) plan with up to a 6% matchCertified Great Place to Work
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children, Room to Read is creating a world free from illiteracy and gender inequality through education. We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions. We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale. Room to Read has benefited more than 39 million children and has worked in 24 countries and in more than 192,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom. Room to Read aims to benefit 40 million children by 2025. Learn more at www.roomtoread.org.
Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled
Location(s)
Global Office - Main - San FranciscoTo be successful at Room to Read, you will also:
Have passion for our mission and a strong desire to impact a dynamic nonprofit organizationBe a proactive and innovative thinker who achieves results and creates positive changeHave a very high level of personal and professional integrity and trustworthinessEmbrace diversity and a commitment to collaborationThrive in a fast-paced and fun environmentRoom to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled
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Location: San Francisco, CA (Hybrid. In office 2-3 days/week)
Summary
The Executive Assistant to the CEO is the CEO’s right-hand person to ensure that they are well-prepared, well-informed, and able to fulfill their role seamlessly, as the face of the organization. This position is responsible for organizing all of the administrative aspects of the CEO Office, anticipating and heading off problems, relationship-building with a variety of internal and external stakeholders, and applying excellent judgment and discernment to deliver exceptional support to the CEO and, by extension, the CEO Office at large and Executive Leadership Team.This role reports to the CEO’s Chief of Staff (dotted line to CEO) and interacts with the senior-most stakeholders within Room to Read, as well as with the Board of Directors, donors, and external partners. Duties include owning and managing the CEO’s calendar including scheduling and preparing for speaking engagements, events and meetings, managing all logistics and associated for significant international travel, and working on special projects as needed.The preferred location for this position is in San Francisco with the expectation to be in the office as needed; however, other locations will be considered for the right candidate.
What You’ll Do
Executive Support
Stay in-tune with senior team members’ needs and priorities, including scheduling and travel, exercising initiative and independent judgement.Act as gatekeeper, time advocate, and liaison, creating efficiency and balance for CEO's schedule.Efficiently manage and schedule meetings, calls, and appointments, while also being proactive in ensuring there is ample time for strategic planning and important tasks related to the day to day.Prioritize conflicting needs and tracking to-dos, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures.Meeting Support
Develop and manage agendas for weekly CEO team meetings, recording minutes and handling follow-up actions as needed.Coordinate internal and external meetings, including but not limited to, board meetings, team meetings, off-sites, one-on-ones, speaking engagements, and liaising with CEO’s personal assistant to incorporate personal engagements to calendar.Anticipate meeting needs including coordinating and preparing materials, reviewing and securing options for space, ensuring technology resources, food and beverage service, providing guest access to the building, and hosting arrivals, in collaboration with local staff and resources.Relationship Management
Build and maintain relationships with key stakeholders, including donors, alumni and board members, as well as other executive assistants.Act as a liaison among departments, ensuring effective communication and collaboration. Act as a leader amongst other executive assistants ensuring strong coordination across the Executive Leadership Team.Be a culture-contributor and team player: exhibit Room to Read’s core-values, highlight and celebrate important team cultural/career moments and be seen as an approachable member of the CEO team.Project Coordination
Work closely with CEO, helping drive cross-functional projects and associated timelines.Work with the CEO Team and Executive Leadership Team to facilitate the deliverables on key executive staff projects.
Qualifications
Required:5+ years of experience as an Executive Assistant supporting C-suite or senior executivesAdaptable and able to work with limited information and ambiguityStrong self-starter who can take a task and run with it with limited supervision from the executiveA proactive approach to problem-solving, helping to anticipate problems and/or needsAble to maintain absolute confidentialityCreative problem solver able to think in unexpected waysThe ability to build strong relationships and a personal network throughout the company and with external stakeholders (both in-person and remotely)Excellent calendar management skills, including the coordination of sophisticated meetingsHighly skilled and organized in ability to design, track and execute administrative activities and processesPolished and professional work style that exhibits clear, effective and empathetic communication styleExcellent proofreading skills with strong knowledge of grammar and spellingExpert with all MS office suite applicationsPreferred:Experience in Board and C-suite technical applications to improve productivity and brand (e.g. Zeck, Enhanced Teams, ChatGPT, Co-Pilot for Office)Experience in content creation, presentations, and design for corporate communications and social media
We Offer:
Compensation: The salary range for this role is $76,753 to $91,235. Compensation may vary depending on several factors including, but not limited to, experience, skill set, and relevant education or certifications.100% employer-paid premiums for medical, dental, and vision coverage22 days of PTO + 11 paid holidaysImmediate enrollment in a 401(k) plan with up to a 6% matchCertified Great Place to Work
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children, Room to Read is creating a world free from illiteracy and gender inequality through education. We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions. We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale. Room to Read has benefited more than 39 million children and has worked in 24 countries and in more than 192,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom. Room to Read aims to benefit 40 million children by 2025. Learn more at www.roomtoread.org.
Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled
Location(s)
Global Office - Main - San FranciscoTo be successful at Room to Read, you will also:
Have passion for our mission and a strong desire to impact a dynamic nonprofit organizationBe a proactive and innovative thinker who achieves results and creates positive changeHave a very high level of personal and professional integrity and trustworthinessEmbrace diversity and a commitment to collaborationThrive in a fast-paced and fun environmentRoom to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled
#J-18808-Ljbffr