Coactive AI
Sr. Executive Assistant
Coactive AI, San Jose, California, United States, 95199
Coactive makes it easy to search, filter, and analyze visual content. Increasingly image and video data captures the content we watch, the products we buy, and the work we do, and already represents 80% of internet traffic. But rather than being an asset, visual content is often a tax or even a liability because it is so hard to work with and understand. Coactive solves this by bringing structure to unstructured visual data. Rather than spending months (or years) building complex infrastructure, data teams can unlock the value of their visual data in minutes to power use cases such as content understanding and moderation, search, and analytics.Coactive was founded by experts who shaped the fields of high-performance deep learning and data-centric AI. We have the scars from building and working with the first generation of modern machine learning systems at Google, Meta, Pinterest, eBay, Lyft, and other leading organizations. Through our decades of experience, we have developed a playbook to democratize the toughest parts of machine learning systems; no PhD required.This is an exceptional opportunity to work with one of Forbes' top 50 AI companies, backed by key investors such as Andreesen Horowitz and Bessemer Ventures. This position is truly a chance to be part of a category-defining team that is attracting top-tier talent interested in pushing the boundaries of what's possible in AI.What We Need
Coactive is seeking a highly organized and detail-oriented individual to play a crucial role in providing high-level administrative support to our Co-founder/CEO and Co-founder. In this dynamic position, you will be responsible for managing calendars, booking travel, coordinating meetings, handling confidential information, and ensuring seamless communication within the organization. The ideal candidate is detail-oriented, high-energy, resourceful, and capable of multitasking in a fast-paced environment.What You’ll Do
Executive Support: Work closely with the Co-founder/CEO and Co-founder, coordinate and attend meetings, and follow up with other leaders on behalf of the CEO.Calendar Management: Coordinate and manage two executives' calendars, including scheduling and prioritizing appointments, meetings, and travel arrangements.Expense Report Management: Efficiently manage and process expense reports ensuring accuracy, compliance with company policies, and timely reimbursement.Facilitate effective internal meetings (such as: weekly leadership meetings, daily standups, all hands, and offsites) by driving agendas, taking notes, developing action items, and tracking deliverables. Ensure meeting rooms and virtual tools are set up, and logistics are in place.Coordinate all logistics and materials for investor and board meetings, including agendas and decks.Travel Arrangements: Coordinate travel plans, to include booking flights, accommodations, and transportation. Ensure executives have all necessary information for seamless travel.Help plan events and company offsites.Track multiple budgets.Manage an inbox and draft or route responses.Manage social media.Other ad-hoc tasks, duties, or special projects as assigned.Knowledge, Skills, and Abilities
Ability to work on-site in San Jose, with flexibility for after-hours to handle urgent matters.Proficient in Microsoft 365, Google Workspace, and virtual meeting tools, such as Google Meet, Zoom, Asana or similar.Excellent organizational and time management skills.Strong communication: written, verbal, and interpersonal.Ability to handle highly sensitive and confidential information with discretion.Detail-oriented and able to prioritize tasks effectively.Self-starter; have a resourceful and proactive approach to problem-solving.Adaptable and able to work in a fast-paced environment.Have a positive attitude and welcoming personality.Education, Experience, and Training
7+ years experience supporting executives in a similar capacity.Bachelor's degree or equivalent qualifications and/or work experience in a related field preferred.What You Can Expect From Us
This is a hybrid position based in San Jose, California, with three days in office.The estimated annual base salary for this position is between
$118,000-$142,000 .Benefits
At Coactive, cash salary is only one part of our total compensation package. Other benefits for this position include, but are not limited to:Market leading equity grants.100% medical, dental, & vision coverage for you.Medical, dental, & vision partially covered for your dependents.Unlimited PTO.Social events ranging from book clubs, happy hours, and hiking to board game nights and games of Mario Kart.Further, you can expect a supportive work environment from us.We build products, but we develop people.Join us in revolutionizing data-intensive workflows. If you thrive on creating resilient, scalable, and secure systems in a dynamic environment, your impact at Coactive AI will be truly meaningful. Apply now to be at the forefront of innovation and transformation with the Coactive AI team.We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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Coactive is seeking a highly organized and detail-oriented individual to play a crucial role in providing high-level administrative support to our Co-founder/CEO and Co-founder. In this dynamic position, you will be responsible for managing calendars, booking travel, coordinating meetings, handling confidential information, and ensuring seamless communication within the organization. The ideal candidate is detail-oriented, high-energy, resourceful, and capable of multitasking in a fast-paced environment.What You’ll Do
Executive Support: Work closely with the Co-founder/CEO and Co-founder, coordinate and attend meetings, and follow up with other leaders on behalf of the CEO.Calendar Management: Coordinate and manage two executives' calendars, including scheduling and prioritizing appointments, meetings, and travel arrangements.Expense Report Management: Efficiently manage and process expense reports ensuring accuracy, compliance with company policies, and timely reimbursement.Facilitate effective internal meetings (such as: weekly leadership meetings, daily standups, all hands, and offsites) by driving agendas, taking notes, developing action items, and tracking deliverables. Ensure meeting rooms and virtual tools are set up, and logistics are in place.Coordinate all logistics and materials for investor and board meetings, including agendas and decks.Travel Arrangements: Coordinate travel plans, to include booking flights, accommodations, and transportation. Ensure executives have all necessary information for seamless travel.Help plan events and company offsites.Track multiple budgets.Manage an inbox and draft or route responses.Manage social media.Other ad-hoc tasks, duties, or special projects as assigned.Knowledge, Skills, and Abilities
Ability to work on-site in San Jose, with flexibility for after-hours to handle urgent matters.Proficient in Microsoft 365, Google Workspace, and virtual meeting tools, such as Google Meet, Zoom, Asana or similar.Excellent organizational and time management skills.Strong communication: written, verbal, and interpersonal.Ability to handle highly sensitive and confidential information with discretion.Detail-oriented and able to prioritize tasks effectively.Self-starter; have a resourceful and proactive approach to problem-solving.Adaptable and able to work in a fast-paced environment.Have a positive attitude and welcoming personality.Education, Experience, and Training
7+ years experience supporting executives in a similar capacity.Bachelor's degree or equivalent qualifications and/or work experience in a related field preferred.What You Can Expect From Us
This is a hybrid position based in San Jose, California, with three days in office.The estimated annual base salary for this position is between
$118,000-$142,000 .Benefits
At Coactive, cash salary is only one part of our total compensation package. Other benefits for this position include, but are not limited to:Market leading equity grants.100% medical, dental, & vision coverage for you.Medical, dental, & vision partially covered for your dependents.Unlimited PTO.Social events ranging from book clubs, happy hours, and hiking to board game nights and games of Mario Kart.Further, you can expect a supportive work environment from us.We build products, but we develop people.Join us in revolutionizing data-intensive workflows. If you thrive on creating resilient, scalable, and secure systems in a dynamic environment, your impact at Coactive AI will be truly meaningful. Apply now to be at the forefront of innovation and transformation with the Coactive AI team.We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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