Investor Relations Executive Assistant/Coordinator

The IR Executive Assistant/Coordinator will support Bracebridge’s Investor Relations team, reporting to the Co-Head of Investor Relations & Business Development, and contribute to the overall productivity and efficiency of the department.Primary Responsibilities:Administrative support including managing multiple active calendars, handling internal and external client correspondence, preparing expense reports, and completing other office organizational tasks.Complex travel plans for all IR-related travel. Compose detailed itineraries and agendas for trips.Manage a high volume of daily emails.Coordinate all internal and virtual meetings and professional events, including preparing agendas and food menus as needed, corresponding with participants.Ownership of maintaining CRM system, including managing the weekly internal calendar report, accurately entering all client and prospective client interaction data, and updating all contact details from email signatures.Be in-tune with senior team members’ needs and priorities, including scheduling and travel, exercising initiative and independent judgement.Print and assemble hard copy materials for IR-related meetings.Facilitate communication between the firm’s internal departments and outside investors to ensure timely communication and coordination.Handle conflicting needs, address matters expeditiously, and follow through on projects to successful completion, often with deadline pressures.Act as back-up for the firm’s receptionist and perform other administrative duties as needed.Requirements:3 years of relevant work experience and a BA/BS degree with strong academic performance.Strong organizational skills.Able to manage multiple tasks, prioritize effectively, meet deadlines, and deliver high-quality work in a fast-paced environment with minimal oversight and excellent attention to detail.Experience with logistics and travel.Strong interpersonal and communication skills with the ability to build relationships with both internal and external counterparts.Comfortable with technology and possess a strong aptitude for learning new technology and programs.Ability to become an expert in Dynamo (CRM), Zoom Conferencing, Concur (expense management), and Asana.Proficient in Microsoft Office applications including Outlook, Excel, and PowerPoint.Approach all aspects of responsibilities with the highest level of discretion and integrity.Exhibit ownership of work projects and processes.Strong work ethic, initiative, and a proactive approach.

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