Executive Assistant 4

Executive Assistant 46+ Months W2 ContractSan Jose, CA (Hybrid)Benefits You’ll Love:NextDeavor offers health, vision and dental benefits for contract employees.You’ll be eligible to receive Paid Sick Leave (Amount varies per state).Own the opportunity to get your foot in the door at a well-established corporation, with the likelihood of extension or conversion to full time employment (NextDeavor’s conversion rate is approximately 70%!)Become a key player as an Executive Assistant:Candidate will provide a variety of administrative and organizational functions for the Legal Operations group, including organizing and supporting teams and all hands meetings, handling invoices, organizing annual special projects, conferences, and providing administrative support for the VP of Office of the General Council (Legal Operations).Here’s how you’ll make an impact on the team:Heavy dynamic calendar maintenance in a fast-paced environment for multiple people.Organize agendas, prepare materials, and administer all recurring team meetings, all-hands meetings, trainings, conferences, morale events, employee network meetings, and offsites.Manage vendors/budget for large scale annual recognition events.Organize special projects (i.e. MCLE tracking, work anniversaries tracking).Book international travel with complex itineraries and obtain visas/passports.Compile/submit expense reports.Place office supply orders and work with procurement to get vendors set up, invoices paid, contracts reviewed and executed and filed within CMS.Work with Finance to ensure monthly accruals are submitted timely.Notarize and legalize legal documents (POA's, Affidavits, etc.).Onboard new hires (space planning, ordering supplies, setting up introduction meetings/trainings, completing forms for access requests).Provide other team members with administrative assistance as needed with miscellaneous projects.Participate in Legal Admin trainings and curriculum for growth and development.Assist with PPT presentation preparation, document/email preparation, informational teams/slack channel communication postings, survey generation and analysis, and obtaining electronic signature approvals using Adobe Sign.Here’s what you’ll need to be successful in this role:Required knowledge, skills and experience supporting Executives in a fast-paced environment.High proficiency with productivity software, MS Suite/365.Excellent communicator, able to work with a diverse group of people to accomplish objectives.Positive, energetic, enthusiastic, problem solver with a “can-do” personality.Dependability to meet deadlines and proactively prioritize tasks.Ability to interpret vision and assertively work towards objectives with minimal supervision/direction.Exercise good judgment.Highly organized.Pay Range:$54.00 - $60.56/hourReady to make your mark?

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