Senior Executive Assistant - Hybrid

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In this position you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes. In addition you will be responsible for coordinating and preparing presentations, reports, and correspondence.As a successful candidate, you will:Use discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.Serve as a liaison between executives, managers & visitors as required. Research and fulfill information requests from internal & external business contacts.Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional and departmental policies, procedures & projects in progress.Use judgment in handling telephone calls & appointment requests for executive; route to others as appropriate.Schedule & maintain calendar of appointments, meetings & travel itineraries. Coordinate related arrangements.Assist executive in maintaining & keeping scheduled appointments, meetings, etc.Independently prepare & distribute minutes of meetings. Initiate follow-up on items discussed in meetings.Open, read and prioritize incoming mail. Gather background information for executive to reply to issues posed in correspondence and other queries. Route & answer all correspondence not requiring executive’s attention.Initiate routine and some non-routine correspondence & memoranda. Draft correspondence for executive’s final approval.Compile, compute, summarize & analyze data for special reports.Plan, organize and prioritize special projects.Take and transcribe dictation of a complex and confidential nature.Have regular exposure to highly confidential information & files.Utilize assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.Your qualifications should include:Bachelor’s degree preferred. Experience may substitute for minimum education requirements.5 + years of experience in administrative & secretarial support at an Executive level. Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.

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