Dice
Executive Assistant
Dice, Washington, District of Columbia, us, 20022
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Contractor Responsibilities:
The Contractor will work for the Office of the Chief Executive (CEO) performing general clerical, administrative, and secretarial support services as assigned in support of the DFC mission and provides information related to administrative and procedural matters as follows but not limited to:
Reception:
Greets internal and external visitors and directs customers to the appropriate DFC point of contact. Answers a multi-line CISCO telephone system courteously and promptly providing information to the general public and other interested parties, and/or directing callers to the appropriate office or individual. If unable to respond to inquiry, refers person(s) to the appropriate office or person.
Correspondence:
Performs a variety of assignments to include but not limited to typing reports and routine correspondence. Types in draft and final documents for various DFC offices including technical documents such as correspondence, memos, reports, and tables. Under instruction from the executive, the contractor may draft and type replies to correspondence of a non-technical or non-substantive nature in accordance with established precedents or relevant DFC correspondence manuals.
Clerical Duties:
Performs clerical and procedural duties which include: providing telephone and receptionist services; screening visitors and escorting them; maintaining records of leave and attendance; issuing various work orders for offices and conference rooms; requisitioning office supplies; following up on repairs of office equipment and printing services; reserving rooms for meetings; filing material and maintaining the office filing system; receiving and controlling incoming correspondence/communications; reviewing outgoing correspondence, reports, etc. for format, grammar, and punctuation and removing typographical errors.
Files/Records:
Establishes and maintains office files. Receives and distributes incoming mail to the supervisor or other staff, attaching relevant background material and as instructed by the executive(s). Assists office personnel in records management functions such as storage and shredding. Monitors and maintains the Corporation's electronic visitor's database. Prepares and submits monthly Reception desk report to executive(s).
Office Supplies/Organization:
Stocking, controlling, and issuance of office supplies for c-suite executives. Maintains supply of DFC promotional materials for reception area and provides daily oversight of reception area (cleanliness, equipment/lighting functional, etc.).
Reservation/Set-Up:
Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail. Reserves conference rooms and requests facilities services. When required, prepares and/or makes requests for (a) official transportation within and outside Washington D.C. for executive (b) office/conference room reservations for visitors or other personnel.
Position Title:
Executive Assistant
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Contractor Responsibilities:
The Contractor will work for the Office of the Chief Executive (CEO) performing general clerical, administrative, and secretarial support services as assigned in support of the DFC mission and provides information related to administrative and procedural matters as follows but not limited to:
Reception:
Greets internal and external visitors and directs customers to the appropriate DFC point of contact. Answers a multi-line CISCO telephone system courteously and promptly providing information to the general public and other interested parties, and/or directing callers to the appropriate office or individual. If unable to respond to inquiry, refers person(s) to the appropriate office or person.
Correspondence:
Performs a variety of assignments to include but not limited to typing reports and routine correspondence. Types in draft and final documents for various DFC offices including technical documents such as correspondence, memos, reports, and tables. Under instruction from the executive, the contractor may draft and type replies to correspondence of a non-technical or non-substantive nature in accordance with established precedents or relevant DFC correspondence manuals.
Clerical Duties:
Performs clerical and procedural duties which include: providing telephone and receptionist services; screening visitors and escorting them; maintaining records of leave and attendance; issuing various work orders for offices and conference rooms; requisitioning office supplies; following up on repairs of office equipment and printing services; reserving rooms for meetings; filing material and maintaining the office filing system; receiving and controlling incoming correspondence/communications; reviewing outgoing correspondence, reports, etc. for format, grammar, and punctuation and removing typographical errors.
Files/Records:
Establishes and maintains office files. Receives and distributes incoming mail to the supervisor or other staff, attaching relevant background material and as instructed by the executive(s). Assists office personnel in records management functions such as storage and shredding. Monitors and maintains the Corporation's electronic visitor's database. Prepares and submits monthly Reception desk report to executive(s).
Office Supplies/Organization:
Stocking, controlling, and issuance of office supplies for c-suite executives. Maintains supply of DFC promotional materials for reception area and provides daily oversight of reception area (cleanliness, equipment/lighting functional, etc.).
Reservation/Set-Up:
Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail. Reserves conference rooms and requests facilities services. When required, prepares and/or makes requests for (a) official transportation within and outside Washington D.C. for executive (b) office/conference room reservations for visitors or other personnel.
Position Title:
Executive Assistant
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