Grace Presbytery
Director of Operations
Grace Presbytery, Dallas, Texas, United States, 75215
Summary:
The Director of Operations oversees the day-to-day operations of the Northridge Presbyterian Church (NPC) office, including property, finance, human resources, and information technology (IT). The Director directly supervises the Facilities Manager, works closely with NPC's outside accountant on financial matters, and coordinates with NPC’s other service providers in human resources, finance, property, and IT.
In addition, the Director of Operations serves as the initial face-to-face contact with prospective congregants and preschool parents and coordinates information flow among NPC staff and congregational leaders. The Director of Operations works closely with the Administration, Human Resources, and Property Committees of NPC’s Session.
The Director of Operations is an integral member of the NPC team who is responsible for supporting other members in their day-to-day needs by ensuring that facilities, IT, equipment, supplies, records, and other operational needs are proactively managed.
Responsibilities:
The Director of Operations job responsibilities include, but are not limited to the following: Supervising the Facilities Manager; working with the Facilities Manager to assure a clean, well-maintained, and well-organized building and grounds; manage all internal and external requests to use the church facilities and grounds; manage the church calendar. Disseminating, documenting, and managing employee onboarding and human resources documents and records. Training and assisting staff in the use of software products utilized by NPC, including the implementation of any new products. Working with NPC’s Treasurer and accounting firm to manage financial records and input financial data; providing financial data to leadership committee members and committee chairs, as needed. Welcoming visitors, congregants, and preschool families to the church in person and online; answering phone calls and emails. Coordinating with and providing support to NPC’s service providers in finance, human resources, property, and IT. Providing broad support to the Senior Pastor, such as scheduling meetings, compiling documents, and responding to inquiries. Development of administrative policies and procedures for consideration and adoption by Session; making recommendations to Leadership Team regarding continuous improvement of processes. Serving as security administrator, including issuing and cancelling keys and security codes and arranging for maintenance of any security cameras or recorders. Scheduling facility, grounds, and equipment usage by community members. Obtaining and reviewing bids for major facility repair and capital expenditures with the Property Committee. Preparing annual property budget recommendations for submission to the church Property Committee. Documenting all facility inspections, including coordinating with NCDC Director to complete all required licensing requirements. Other responsibilities as assigned.
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The Director of Operations job responsibilities include, but are not limited to the following: Supervising the Facilities Manager; working with the Facilities Manager to assure a clean, well-maintained, and well-organized building and grounds; manage all internal and external requests to use the church facilities and grounds; manage the church calendar. Disseminating, documenting, and managing employee onboarding and human resources documents and records. Training and assisting staff in the use of software products utilized by NPC, including the implementation of any new products. Working with NPC’s Treasurer and accounting firm to manage financial records and input financial data; providing financial data to leadership committee members and committee chairs, as needed. Welcoming visitors, congregants, and preschool families to the church in person and online; answering phone calls and emails. Coordinating with and providing support to NPC’s service providers in finance, human resources, property, and IT. Providing broad support to the Senior Pastor, such as scheduling meetings, compiling documents, and responding to inquiries. Development of administrative policies and procedures for consideration and adoption by Session; making recommendations to Leadership Team regarding continuous improvement of processes. Serving as security administrator, including issuing and cancelling keys and security codes and arranging for maintenance of any security cameras or recorders. Scheduling facility, grounds, and equipment usage by community members. Obtaining and reviewing bids for major facility repair and capital expenditures with the Property Committee. Preparing annual property budget recommendations for submission to the church Property Committee. Documenting all facility inspections, including coordinating with NCDC Director to complete all required licensing requirements. Other responsibilities as assigned.
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