University of Georgia
ADMINISTRATIVE ASSOCIATE OSSA TRIO ETS
University of Georgia, Athens, Georgia, us, 30604
Posting Details
Posting Details
Posting Number S12309P
Working Title ADMINISTRATIVE ASSOCIATE OSSA TRIO ETS
Department VPI-Office for Student Success
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
40 hours a week Monday-Friday
Advertised Salary Commensurate with Experience"
Posting Date 08/01/2024
Open until filled Yes
Closing Date
Proposed Starting Date 08/08/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
Responsible for the overall management of the TRIO Talent Search office to include typing editing, and proofreading documents, maintaining records in the database, maintaining documentation in participant files, maintaining and requesting supplies and answering and directing phone system.
Knowledge, Skills, Abilities and/or Competencies
Microsoft SuiteProficiency in word processing and database systems and knowledge of common office equipment, knowledge of computer network systems, graphic design, and the operation of various social media outlets.
Physical Demands
Some light to moderate lifting.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Management and overseeing of offices for 3 federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Student Support Services, SSS STEM-H (new) and McNair Scholars. To include requisitioning materials and supplies and accurate inventory of items. NEW: Platform management of student management. Collecting and processing all applications files and input and maintenance of electronic database.
Percentage of time 40 Duties/Responsibilities
Typing editing, and proofreading documents attending and taking minutes at staff meetings, preparing correspondences and other documents from rough draft to final proofreading for for proper format accuracy, completeness of proper routing of all copies.
Percentage of time 15 Duties/Responsibilities
Coordinating clerical support for professional staff including 3 (new) program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed. Working with all target school staff and administrators.
Percentage of time 15 Duties/Responsibilities
Maintaining and overseeing the accuracy and maintenance of 3 (new) program electronic databases and hard copy files for federally funded grants that are used for reporting to USDE and state and federal resources, which include confidential files and information.
Percentage of time 15 Duties/Responsibilities
Input of vouchers and vendors and purchase requests and staff travel.
Percentage of time 10 Duties/Responsibilities
Making arrangements for workshops, and conferences, preparing agenda items for meetings and follow-up on action items.
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Sherontae Maxwell
Recruitment Contact Email sbolden@uga.edu
Recruitment Contact Phone 706-542-7640
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterList of References with Contact InformationOptional Documents
Posting Details
Posting Number S12309P
Working Title ADMINISTRATIVE ASSOCIATE OSSA TRIO ETS
Department VPI-Office for Student Success
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
40 hours a week Monday-Friday
Advertised Salary Commensurate with Experience"
Posting Date 08/01/2024
Open until filled Yes
Closing Date
Proposed Starting Date 08/08/2024
Special Instructions to Applicants
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Office/Clerical Assistant
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
Responsible for the overall management of the TRIO Talent Search office to include typing editing, and proofreading documents, maintaining records in the database, maintaining documentation in participant files, maintaining and requesting supplies and answering and directing phone system.
Knowledge, Skills, Abilities and/or Competencies
Microsoft SuiteProficiency in word processing and database systems and knowledge of common office equipment, knowledge of computer network systems, graphic design, and the operation of various social media outlets.
Physical Demands
Some light to moderate lifting.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Management and overseeing of offices for 3 federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Student Support Services, SSS STEM-H (new) and McNair Scholars. To include requisitioning materials and supplies and accurate inventory of items. NEW: Platform management of student management. Collecting and processing all applications files and input and maintenance of electronic database.
Percentage of time 40 Duties/Responsibilities
Typing editing, and proofreading documents attending and taking minutes at staff meetings, preparing correspondences and other documents from rough draft to final proofreading for for proper format accuracy, completeness of proper routing of all copies.
Percentage of time 15 Duties/Responsibilities
Coordinating clerical support for professional staff including 3 (new) program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed. Working with all target school staff and administrators.
Percentage of time 15 Duties/Responsibilities
Maintaining and overseeing the accuracy and maintenance of 3 (new) program electronic databases and hard copy files for federally funded grants that are used for reporting to USDE and state and federal resources, which include confidential files and information.
Percentage of time 15 Duties/Responsibilities
Input of vouchers and vendors and purchase requests and staff travel.
Percentage of time 10 Duties/Responsibilities
Making arrangements for workshops, and conferences, preparing agenda items for meetings and follow-up on action items.
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Sherontae Maxwell
Recruitment Contact Email sbolden@uga.edu
Recruitment Contact Phone 706-542-7640
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume/CVCover LetterList of References with Contact InformationOptional Documents