Project Archivist – Contract Position

Founded in 1936, the ICA/Boston is the oldest contemporary art museum in the country, and its long history is recorded in many years of accumulated ephemera and documents. The ICA is undertaking a long-term effort to preserve and share this history with the public. To begin this effort, the ICA seeks a contract Project Archivist who will review, process, and rehouse the ICA’s approximately 400 linear feet of archival material and create a catalogue that will be used to assess future projects necessary to develop the ICA’s archives as a publicly accessible resource. This is a one-year grant funded temporary contract position partnering with the ICA’s Curatorial department.Scope of Work:Develop and complete an inventory, needs assessment, and processing plan for the archives projectDevelop and maintain project workflows, timelines, and statisticsConduct historical research on the organization or people to gather background information on the records’ creators, including one oral history with the museum’s directorSurvey archival collections to determine arrangement and description procedures, preservation requirements, and potential restrictionsArrange and describe materials according to processing plansPerform basic preservation workIdentify, access, describe, and make duplication plans for at-risk material, including audio visualIdentify records that are candidates for digitization, teaching, social media, and outreachWrite box level inventory for each collection, describing the creator of the records as well as the subject content of the materials, and including detailed folder inventoriesPresent and share updates about work with curatorial staff, donors, and wider museum staffQualified Candidates Must Possess:Master’s degree in Library and Information Science or allied field from an accredited institution, or equivalent experienceAbility to work independently and utilize knowledge gained from previous experiences to inform decisions and tasks regarding the Archives and its materialsHands on experience at an organization preserving, arranging, and describing archival collectionsAbility to synthesize and summarize information in clear and concise language for use in collection descriptionDemonstrated knowledge and proficiency in the use and application of current national data standards related to the archival control of collection materials such as DACS, EAD, LCSH, and MODSKnowledge of best practices in handling and preservation of archival materialAbility to collaborate, communicate, and present in a group environmentInterest in or knowledge of contemporary art and museumsCommitment to maintaining knowledge of best practices in regards to current discussions around archives, cultural heritage, and public historyPhysical Requirements:Ability to routinely lift 40 lbs. boxes, pushing and pulling, keyboarding and grippingPossess mobility to move about throughout the museum spaces, and travel offsite to different locationsVery frequent sitting, standing and walking for extended periodsPerformance Period and Availability:

The Project Archivist (Contractor) should plan to be available October 2024 – December 2025 for up to 30 hours per week.Rate of Pay:

$37.00 per hourHow to Apply:Interested candidates should send a resume and letter of interest no later than September 6 to jobs@icaboston.org. When applying, please include “Contract Project Archivist” in the subject line.The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation (Red and Silver Line).Other Locations:Seaport Studio100 Pier 4 Blvd,Boston, MA 02210ICA Watershed256 Marginal StreetBoston, MA 02128The ICA is dedicated to building a culturally diverse and pluralistic workforce committed to working in a multicultural environment. Qualified candidates from groups historically underrepresented in the museum professions are strongly encouraged to apply.The ICA is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals. The ICA is committed to providing access and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact HR-EOE@icaboston.org or 617-478-3171.

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