The Johns Hopkins University
Budget Analyst
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Press Tab to Move to Skip to Content LinkJohns Hopkins strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The seasonal flu vaccine requirement remains unchanged. Exceptions may be provided under certain circumstances. Click here for more information. .
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Create AlertThe Zanvyl Krieger Mind-Brain Institute is seeking a
Budget Analyst
to help support the Sr. Grants and Contracts Analyst. The Budget Analyst will assist with managing financial activities for sponsored funds, non-sponsored funds, general funds, and endowment funds. This position will work closely with the Administrative Manager and offer budgetary support as well as administrative support to the faculty, students, and staff.*All employees, including hybrid and remote employees who commute within 50 miles of the Johns Hopkins University campus, must attend the in-person New Hire Orientation*Specific Duties & ResponsibilitiesSAP Transaction ProcessingPrepare payroll (e-forms) and non-payroll cost transfers.Ensure all expenses are allowable and allocable.Maintains supporting documentation for all transactions.Prepare non-payroll cost transfersFinance & Grants AdministrationComplete monthly verification and reconciliation of non-salary expenses.This includes but is not limited to, matching receipts/invoices to statements, reconciling service center charges and P-cards, noting any outstanding items, and follow-up to ensure outstanding items are resolved.Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.Identifies budget issues, provides alternative solutions, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.Assist Sr. GCA on sub-award/sub-contract management.Assist Sr. GCA with pre-award grant activity (JIT)Clearing commitments billed to award and clearing any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).Assist at closeout, complete final financial transactions, and assist with the completion of financial reporting. Maintain the HPRS financial spreadsheet, and organization and track all payments made within the program.Perform miscellaneous related duties as assigned.General AdministrationAssist with organizing lecture schedules.Provide support to Institutes Director and Administrative Manager.Coordinates Institutes calendar.Assists with special projects as assigned by the Director, Administrative Manager, and faculty.Special Knowledge, Skills, & AbilitiesThorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices.Strong interpersonal and communication skills, both oral and written.Able to effectively interact with all levels of University and Hospital employees as well as outside contacts.Must be able to work with flexibility on several tasks and priorities simultaneously and meet various concurrent deadlines.Strong organizational skills, analytical and problem-solving abilities, and attention to detail.The Zanvyl Krieger Mind-Brain Institute is seeking a
Budget Analyst
to help support the Sr. Grants and Contracts Analyst. The Budget Analyst will assist with managing financial activities for sponsored funds, non-sponsored funds, general funds, and endowment funds. This position will work closely with the Administrative Manager and offer budgetary support as well as administrative support to the faculty, students, and staff.*All employees, including hybrid and remote employees who commute within 50 miles of the Johns Hopkins University campus, must attend the in-person New Hire Orientation*Specific Duties & ResponsibilitiesSAP Transaction ProcessingPrepare payroll (e-forms) and non-payroll cost transfers.Ensure all expenses are allowable and allocable.Maintains supporting documentation for all transactions.Prepare non-payroll cost transfersFinance & Grants AdministrationComplete monthly verification and reconciliation of non-salary expenses.This includes but is not limited to, matching receipts/invoices to statements, reconciling service center charges and P-cards, noting any outstanding items, and follow-up to ensure outstanding items are resolved.Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.Identifies budget issues, provides alternative solutions, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.Assist Sr. GCA on sub-award/sub-contract management.Assist Sr. GCA with pre-award grant activity (JIT)Clearing commitments billed to award and clearing any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).Assist at closeout, complete final financial transactions, and assist with the completion of financial reporting. Maintain the HPRS financial spreadsheet, and organization and track all payments made within the program.Perform miscellaneous related duties as assigned.General AdministrationAssist with organizing lecture schedules.Provide support to Institutes Director and Administrative Manager.Coordinates Institutes calendar.Assists with special projects as assigned by the Director, Administrative Manager, and faculty.Special Knowledge, Skills, & AbilitiesThorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices.Strong interpersonal and communication skills, both oral and written.Able to effectively interact with all levels of University and Hospital employees as well as outside contacts.Must be able to work with flexibility on several tasks and priorities simultaneously and meet various concurrent deadlines.Strong organizational skills, analytical and problem-solving abilities, and attention to detail.
Minimum QualificationsBachelor's Degree in Finance, Accounting, Business or related field.One year of related progressively responsible experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsKnowledge of SAP is highly desirable.
Knowledge of FIBI and ASSIST.Familiarity with University and Departmental policies and procedures.Classified Title: Budget AnalystRole/Level/Range: ATP/03/PBStarting Salary Range: $23.69 - $32.56 - $41.43 HRLY (Commensurate with experience)Employee group: Full TimeSchedule: Mon - Fri 8am to 4:30pmExempt Status: Non-ExemptLocation: Hybrid/Homewood CampusDepartment name: Mind Brain InstitutePersonnel area: School of Arts & SciencesTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .Vaccine RequirementsJohns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status.
For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Select how often (in days) to receive an alert:
Create AlertThe Zanvyl Krieger Mind-Brain Institute is seeking a
Budget Analyst
to help support the Sr. Grants and Contracts Analyst. The Budget Analyst will assist with managing financial activities for sponsored funds, non-sponsored funds, general funds, and endowment funds. This position will work closely with the Administrative Manager and offer budgetary support as well as administrative support to the faculty, students, and staff.*All employees, including hybrid and remote employees who commute within 50 miles of the Johns Hopkins University campus, must attend the in-person New Hire Orientation*Specific Duties & ResponsibilitiesSAP Transaction ProcessingPrepare payroll (e-forms) and non-payroll cost transfers.Ensure all expenses are allowable and allocable.Maintains supporting documentation for all transactions.Prepare non-payroll cost transfersFinance & Grants AdministrationComplete monthly verification and reconciliation of non-salary expenses.This includes but is not limited to, matching receipts/invoices to statements, reconciling service center charges and P-cards, noting any outstanding items, and follow-up to ensure outstanding items are resolved.Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.Identifies budget issues, provides alternative solutions, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.Assist Sr. GCA on sub-award/sub-contract management.Assist Sr. GCA with pre-award grant activity (JIT)Clearing commitments billed to award and clearing any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).Assist at closeout, complete final financial transactions, and assist with the completion of financial reporting. Maintain the HPRS financial spreadsheet, and organization and track all payments made within the program.Perform miscellaneous related duties as assigned.General AdministrationAssist with organizing lecture schedules.Provide support to Institutes Director and Administrative Manager.Coordinates Institutes calendar.Assists with special projects as assigned by the Director, Administrative Manager, and faculty.Special Knowledge, Skills, & AbilitiesThorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices.Strong interpersonal and communication skills, both oral and written.Able to effectively interact with all levels of University and Hospital employees as well as outside contacts.Must be able to work with flexibility on several tasks and priorities simultaneously and meet various concurrent deadlines.Strong organizational skills, analytical and problem-solving abilities, and attention to detail.The Zanvyl Krieger Mind-Brain Institute is seeking a
Budget Analyst
to help support the Sr. Grants and Contracts Analyst. The Budget Analyst will assist with managing financial activities for sponsored funds, non-sponsored funds, general funds, and endowment funds. This position will work closely with the Administrative Manager and offer budgetary support as well as administrative support to the faculty, students, and staff.*All employees, including hybrid and remote employees who commute within 50 miles of the Johns Hopkins University campus, must attend the in-person New Hire Orientation*Specific Duties & ResponsibilitiesSAP Transaction ProcessingPrepare payroll (e-forms) and non-payroll cost transfers.Ensure all expenses are allowable and allocable.Maintains supporting documentation for all transactions.Prepare non-payroll cost transfersFinance & Grants AdministrationComplete monthly verification and reconciliation of non-salary expenses.This includes but is not limited to, matching receipts/invoices to statements, reconciling service center charges and P-cards, noting any outstanding items, and follow-up to ensure outstanding items are resolved.Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.Identifies budget issues, provides alternative solutions, and resolves problems with Sr. GCA and/or Grants and Contracts Manager.Assist Sr. GCA on sub-award/sub-contract management.Assist Sr. GCA with pre-award grant activity (JIT)Clearing commitments billed to award and clearing any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).Assist at closeout, complete final financial transactions, and assist with the completion of financial reporting. Maintain the HPRS financial spreadsheet, and organization and track all payments made within the program.Perform miscellaneous related duties as assigned.General AdministrationAssist with organizing lecture schedules.Provide support to Institutes Director and Administrative Manager.Coordinates Institutes calendar.Assists with special projects as assigned by the Director, Administrative Manager, and faculty.Special Knowledge, Skills, & AbilitiesThorough knowledge and understanding of the Johns Hopkins University accounting system and its related fiscal offices.Strong interpersonal and communication skills, both oral and written.Able to effectively interact with all levels of University and Hospital employees as well as outside contacts.Must be able to work with flexibility on several tasks and priorities simultaneously and meet various concurrent deadlines.Strong organizational skills, analytical and problem-solving abilities, and attention to detail.
Minimum QualificationsBachelor's Degree in Finance, Accounting, Business or related field.One year of related progressively responsible experience.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred QualificationsKnowledge of SAP is highly desirable.
Knowledge of FIBI and ASSIST.Familiarity with University and Departmental policies and procedures.Classified Title: Budget AnalystRole/Level/Range: ATP/03/PBStarting Salary Range: $23.69 - $32.56 - $41.43 HRLY (Commensurate with experience)Employee group: Full TimeSchedule: Mon - Fri 8am to 4:30pmExempt Status: Non-ExemptLocation: Hybrid/Homewood CampusDepartment name: Mind Brain InstitutePersonnel area: School of Arts & SciencesTotal RewardsThe referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .Education and Experience EquivalencyPlease refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.Applicants Completing StudiesApplicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.Background ChecksThe successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.Diversity and InclusionThe Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .Vaccine RequirementsJohns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status.
For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/
and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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