Commonwealth of Massachusetts
Accounts Payable Specialist - Accountant II
Commonwealth of Massachusetts, Boston, Massachusetts, us, 02298
Job Description - Accounts Payable Specialist - Accountant II (240000DX)DescriptionThe Lemuel Shattuck Hospital (LSH) operated by the Massachusetts Department of Public Health (DPH) is seeking an Accounts Payable Specialist to examine accounts payable, purchasing encumbrances data, and prepare payment statements. The intent of this function is to examine, analyze and interpret accounts payable and encumbrances records for the purpose of giving advice and preparing statements. Under the direction of our Treasurer and Accounts Payable Manager, the incumbent would maintain accounts payable, purchasing records; and perform related work as required. In addition, the Accounts Payable Specialist will be required to examine, analyze, and interpret accounting records for giving assistance or advice by preparing reports or statements.Hours:
Monday-Friday, 830-430PM, with Weekends OffDuties and Responsibilities (these duties are a general summary and not all inclusive):Interpret state, hospital and federal laws, regulations, guidelines and accounting procedures for financial operations and accounting systems to ensure conformance with established reporting requirements.Confer with Vendors and their employees to explain state/agency rules, policies and accounting procedures governing payment and related financial transactions.Confer with Department Hospital staff and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and obtain statistical data and documentation for accounts payable projects.Reconciles Accounts Payable documents, invoices, service contracts, records, transactions, and statements to ensure conformance with established standards.Reviews general and accounting sheets to ensure budgetary controls to inform management of any potential shortfalls which results in accounts needing adjustments to cover unanticipated expenditures.Provides technical assistance to employees, Vendors, Department Heads to ensure compliance with agency laws, rules, and regulations.Monitor verification and accuracy of invoices and credits from vendors to discern net amount payable for Hospital purchases from all appropriations.Prepare payment for goods and services in accordance with State Rules and Regulations.Enters and/or schedules all payments and purchase order request encumbrances.Troubleshoots various problems (i.e., pricing, receiving) by direct contact with vendors.Primary filing of all payment documents.Works with hospital Treasurer and other appropriate staff by telephone, in writing or in person to provide various reports and resolve accounting discrepancies.Prepares monthly spenddown reports for Social Services Departments.Prepares Canteen checks when necessary.Enters Cash Receipts into New MMARS system daily.Recorded transactions and statements are reconciled to ensure conformance with established policies and procedures and accounting standards.Compiles, calculates, and records on-hand cash within Patient Fund safe.Compiles, computes, and records all patients SSI, SS, VA, and Pension checks on patient.Maintains Revenue Ledger.Posts, withdraws, and reconciles patient funds via personal computer with Quick Books Program software and cash pro.Completes journal entries in an accurate and timely manner for all categories of revenue.Maintains systematic files of copies of checks, original Medicare and Medicaid remittance advises, and associated correspondence.Processes receipts in the form of cash and checks by completing the required forms and preparing deposits.Provide information to Social Workers for Patients Accounts and Balances when needed.Assist in issuing meal tickets to Assigned Departments.Issue MBTA charley tickets for transportation to Staff and patients for Hospital related business only.Provide coverage for Cashier’s Office as needed.Performs related duties such as maintaining accounts payable records; contracts, cost-reimbursements, Price Agreements, etc; attends staff meetings and training sessions; responds to inquiries regarding assigned agency functions; reviews and/or approves invoices for payment; and confers with others concerning accounting-related matters.Required QualificationsUnderstanding of the principles and practices of accounting including terminology.Knowledge of the methods of general report writing.Analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.Read and interpret documents such as financial reports, accounts and ledgers.Understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.Perform mathematical calculations using formulae to solve accounting problems.Can follow oral and written instructions.Ability to gather information by examining records and documents and through questioning individuals.Maintain accurate records.Prepare general and financial reports.Write concisely, to express thoughts clearly and to develop ideas in logical sequence.Communicate effectively in oral expression.Exercise sound judgement.Ability to exercise discretion in handling confidential information.Deal tactfully with others.Establish and maintain harmonious working relationships with others.Ability to work independently.Work in a team setting.Ability to give written and oral instructions in a precise, understandable manner.Preferred QualificationsUnderstanding of Quick Books preferred.Knowledge of state contract system and state forms and procedures.Comprehension of proper telephone procedures for making and receiving calls.Knowledge of MMARS computer system.Understanding the principles, practices and techniques of supervision.Minimum Entrance Requirements:
Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.Substitutions:An Associate's degree with a major in accounting, finance or business may be substituted for one year of the required experience.A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.About The Lemuel Shattuck HospitalLemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by public agencies and private sector providers. Shattuck Hospital’s services help economically and socially disadvantaged patients to get high quality, cost-effective care from a staff that respects their dignity.Located in the heart of Boston’s Jamaica Plain neighborhood, the Shattuck Hospital includes 248 inpatient beds including 95 Psychiatric beds and 29 Correctional Health beds. In addition, the Shattuck has a full outpatient clinic with many specialties that offers treatment to patients of the Department of Mental Health as well as Department of Correction and House of Correction inmates and community patients.The Shattuck hospital is on the forefront of substance use disorder treatment including a Suboxone clinic serving 200 patients. In addition to direct medical services LSH hosts and supports an array of services located on the campus, serving patients struggling with addictions and homelessness.Learn more about Shattuck Hospital:
https://www.mass.gov/locations/lemuel-shattuck-hospitalLearn more about nursing opportunities at DPH:
https://www.mass.gov/info-details/nursing-roles-at-dphRelocation information:
https://www.mass.gov/service-details/dph-renovation-for-shattuck-hospital-replacement-buildingPre-Hire ProcessA criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit
http://www.mass.gov/hhs/coriEducation, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website,
http://www.mass.govIf you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form.For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800- 510-4122 Ext. #4.QualificationsFirst consideration will be given to those applicants that apply within the first 14 days.Comprehensive BenefitsWhen you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.Want the specifics? Explore our Employee Benefits and Rewards!COVID Vaccine:
As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment.An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Official Title:
Accountant IIPrimary Location:
United States-Massachusetts-Boston-170 Morton StreetJob:
Accounting and FinanceAgency:
Department of Public HealthSchedule:
Full-timeShift:
DayJob Posting:
Apr 3, 2024, 5:08:23 PMNumber of Openings:
1Salary:
53,363.70 - 76,231.74 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Luciana Hayner / Luciana.M.Hayner@mass.gov - 6177128265Bargaining Unit:
06-NAGE - Professional Admin.Confidential:
NoPotentially Eligible for a Hybrid Work Schedule:
No
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Monday-Friday, 830-430PM, with Weekends OffDuties and Responsibilities (these duties are a general summary and not all inclusive):Interpret state, hospital and federal laws, regulations, guidelines and accounting procedures for financial operations and accounting systems to ensure conformance with established reporting requirements.Confer with Vendors and their employees to explain state/agency rules, policies and accounting procedures governing payment and related financial transactions.Confer with Department Hospital staff and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and obtain statistical data and documentation for accounts payable projects.Reconciles Accounts Payable documents, invoices, service contracts, records, transactions, and statements to ensure conformance with established standards.Reviews general and accounting sheets to ensure budgetary controls to inform management of any potential shortfalls which results in accounts needing adjustments to cover unanticipated expenditures.Provides technical assistance to employees, Vendors, Department Heads to ensure compliance with agency laws, rules, and regulations.Monitor verification and accuracy of invoices and credits from vendors to discern net amount payable for Hospital purchases from all appropriations.Prepare payment for goods and services in accordance with State Rules and Regulations.Enters and/or schedules all payments and purchase order request encumbrances.Troubleshoots various problems (i.e., pricing, receiving) by direct contact with vendors.Primary filing of all payment documents.Works with hospital Treasurer and other appropriate staff by telephone, in writing or in person to provide various reports and resolve accounting discrepancies.Prepares monthly spenddown reports for Social Services Departments.Prepares Canteen checks when necessary.Enters Cash Receipts into New MMARS system daily.Recorded transactions and statements are reconciled to ensure conformance with established policies and procedures and accounting standards.Compiles, calculates, and records on-hand cash within Patient Fund safe.Compiles, computes, and records all patients SSI, SS, VA, and Pension checks on patient.Maintains Revenue Ledger.Posts, withdraws, and reconciles patient funds via personal computer with Quick Books Program software and cash pro.Completes journal entries in an accurate and timely manner for all categories of revenue.Maintains systematic files of copies of checks, original Medicare and Medicaid remittance advises, and associated correspondence.Processes receipts in the form of cash and checks by completing the required forms and preparing deposits.Provide information to Social Workers for Patients Accounts and Balances when needed.Assist in issuing meal tickets to Assigned Departments.Issue MBTA charley tickets for transportation to Staff and patients for Hospital related business only.Provide coverage for Cashier’s Office as needed.Performs related duties such as maintaining accounts payable records; contracts, cost-reimbursements, Price Agreements, etc; attends staff meetings and training sessions; responds to inquiries regarding assigned agency functions; reviews and/or approves invoices for payment; and confers with others concerning accounting-related matters.Required QualificationsUnderstanding of the principles and practices of accounting including terminology.Knowledge of the methods of general report writing.Analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.Read and interpret documents such as financial reports, accounts and ledgers.Understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.Perform mathematical calculations using formulae to solve accounting problems.Can follow oral and written instructions.Ability to gather information by examining records and documents and through questioning individuals.Maintain accurate records.Prepare general and financial reports.Write concisely, to express thoughts clearly and to develop ideas in logical sequence.Communicate effectively in oral expression.Exercise sound judgement.Ability to exercise discretion in handling confidential information.Deal tactfully with others.Establish and maintain harmonious working relationships with others.Ability to work independently.Work in a team setting.Ability to give written and oral instructions in a precise, understandable manner.Preferred QualificationsUnderstanding of Quick Books preferred.Knowledge of state contract system and state forms and procedures.Comprehension of proper telephone procedures for making and receiving calls.Knowledge of MMARS computer system.Understanding the principles, practices and techniques of supervision.Minimum Entrance Requirements:
Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.Substitutions:An Associate's degree with a major in accounting, finance or business may be substituted for one year of the required experience.A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.About The Lemuel Shattuck HospitalLemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by public agencies and private sector providers. Shattuck Hospital’s services help economically and socially disadvantaged patients to get high quality, cost-effective care from a staff that respects their dignity.Located in the heart of Boston’s Jamaica Plain neighborhood, the Shattuck Hospital includes 248 inpatient beds including 95 Psychiatric beds and 29 Correctional Health beds. In addition, the Shattuck has a full outpatient clinic with many specialties that offers treatment to patients of the Department of Mental Health as well as Department of Correction and House of Correction inmates and community patients.The Shattuck hospital is on the forefront of substance use disorder treatment including a Suboxone clinic serving 200 patients. In addition to direct medical services LSH hosts and supports an array of services located on the campus, serving patients struggling with addictions and homelessness.Learn more about Shattuck Hospital:
https://www.mass.gov/locations/lemuel-shattuck-hospitalLearn more about nursing opportunities at DPH:
https://www.mass.gov/info-details/nursing-roles-at-dphRelocation information:
https://www.mass.gov/service-details/dph-renovation-for-shattuck-hospital-replacement-buildingPre-Hire ProcessA criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit
http://www.mass.gov/hhs/coriEducation, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website,
http://www.mass.govIf you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form.For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800- 510-4122 Ext. #4.QualificationsFirst consideration will be given to those applicants that apply within the first 14 days.Comprehensive BenefitsWhen you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.Want the specifics? Explore our Employee Benefits and Rewards!COVID Vaccine:
As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment.An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Official Title:
Accountant IIPrimary Location:
United States-Massachusetts-Boston-170 Morton StreetJob:
Accounting and FinanceAgency:
Department of Public HealthSchedule:
Full-timeShift:
DayJob Posting:
Apr 3, 2024, 5:08:23 PMNumber of Openings:
1Salary:
53,363.70 - 76,231.74 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Luciana Hayner / Luciana.M.Hayner@mass.gov - 6177128265Bargaining Unit:
06-NAGE - Professional Admin.Confidential:
NoPotentially Eligible for a Hybrid Work Schedule:
No
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