Medical College of Wisconsin
Administrative Associate - Surgery
Medical College of Wisconsin, Milwaukee, Wisconsin, United States, 53244
Position Description:
As an
Administrative Associate
in the
Department of Surgery
you will provide comprehensive clerical and administrative support services such as complex calendar management, management of correspondence, information organization and coordination, including paper and electronic files, and dissemination of information to internal and external contacts.Primary FunctionsProvide electronic calendar management, coordination of meetings, and preparation/assembly of pertinent agendas and materials.Prioritize inquiries and requests while troubleshooting conflicts and make judgements and recommendations to ensure smooth day-to-day schedules.Independently manage arrangements for conference rooms, audiovisual equipment, refreshment/food orders.Professionally manage incoming telephone calls, route calls as appropriate, provide resolution to inquiries and prioritize phone messages.Manage electronic and paper correspondence. Review, assess, route, answer and monitor follow up action steps on correspondence. Independently gather and analyze information required for executive action. Transcribe and produce error-free documentation from a digital dictation and speech software application and also independently compose professional email and other correspondence.Serve as key point of contact and source of information for a variety of audiences and address inquiries in a professional, expeditious manner.Provide multifaceted travel arrangements, including travel, lodging and ground transportation reservations and creation of itinerary portfolios to include materials required for conferences and lectures.Coordinate events, including conferences, dinner meetings, and social functions.Use multiple software applications including word processing, spreadsheet, graphics and presentation to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.Conduct research, compile data, and prepare presentations and reports for leadership review.Coordinate and produce status reports, project reports, and other types of information regarding special projects.Monitor department budget and summarize financial reports including monitoring expenditures, preparing supporting documentation for purchase orders, check requests and executive expense reimbursements, and assist in budget development.Knowledge - Skills - AbilitiesKnowledge of computers/software applications, office management and clerical procedures including transcription, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills. Exercise confidentiality and a high degree of discretion.
#LI-SN1
Preferred Schedule:
M-F (3 days 9:00 am - 5:30pm) (2 days 8:30am - 5:00pm) Onsite
Position Requirements:
Appropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Associate's degreeMinimum Required Experience: 3 yearsPreferred Education: Business, Communications or related fieldPreferred Experience: 3-5 years of progressively complex responsibilities supporting an organizational leader.Field: Executive assistant for an organization leader
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceOn campus Fitness Facility, offering onsite classes.Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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As an
Administrative Associate
in the
Department of Surgery
you will provide comprehensive clerical and administrative support services such as complex calendar management, management of correspondence, information organization and coordination, including paper and electronic files, and dissemination of information to internal and external contacts.Primary FunctionsProvide electronic calendar management, coordination of meetings, and preparation/assembly of pertinent agendas and materials.Prioritize inquiries and requests while troubleshooting conflicts and make judgements and recommendations to ensure smooth day-to-day schedules.Independently manage arrangements for conference rooms, audiovisual equipment, refreshment/food orders.Professionally manage incoming telephone calls, route calls as appropriate, provide resolution to inquiries and prioritize phone messages.Manage electronic and paper correspondence. Review, assess, route, answer and monitor follow up action steps on correspondence. Independently gather and analyze information required for executive action. Transcribe and produce error-free documentation from a digital dictation and speech software application and also independently compose professional email and other correspondence.Serve as key point of contact and source of information for a variety of audiences and address inquiries in a professional, expeditious manner.Provide multifaceted travel arrangements, including travel, lodging and ground transportation reservations and creation of itinerary portfolios to include materials required for conferences and lectures.Coordinate events, including conferences, dinner meetings, and social functions.Use multiple software applications including word processing, spreadsheet, graphics and presentation to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.Conduct research, compile data, and prepare presentations and reports for leadership review.Coordinate and produce status reports, project reports, and other types of information regarding special projects.Monitor department budget and summarize financial reports including monitoring expenditures, preparing supporting documentation for purchase orders, check requests and executive expense reimbursements, and assist in budget development.Knowledge - Skills - AbilitiesKnowledge of computers/software applications, office management and clerical procedures including transcription, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills. Exercise confidentiality and a high degree of discretion.
#LI-SN1
Preferred Schedule:
M-F (3 days 9:00 am - 5:30pm) (2 days 8:30am - 5:00pm) Onsite
Position Requirements:
Appropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Associate's degreeMinimum Required Experience: 3 yearsPreferred Education: Business, Communications or related fieldPreferred Experience: 3-5 years of progressively complex responsibilities supporting an organizational leader.Field: Executive assistant for an organization leader
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceOn campus Fitness Facility, offering onsite classes.Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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