Insomniac Clubs - HR Coordinator

Job Summary:WHO ARE YOU?Do you enjoy dance music? Are you passionate about supporting people in a dynamic environment? We are looking for a forward-thinking self-starter who has a strong administrative background. If this sounds like you, please read on!WHO ARE WE?We are a team of advisors who retain an unparalleled talent for breaking barriers and forging new connections. Our unique expertise stems from diverse industry insights and years of experience from within the business world. A staggering combination of strategy, powerful networking skills, and an arsenal of contacts creates lucrative business opportunities for our range of clients.Our client, Insomniac Clubs, produces some of the most innovative, immersive music events in the world. Enhanced by state-of-the-art lighting, pyrotechnics, and sound design, large-scale art installations, theatrical performers, and next-generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Throughout our 30-year history, Insomniac has produced festivals, concerts, and club nights for millions of attendees across the nation.Insomniac Clubs are focused on creating a best-in-class experience for their Headliners. Their ever-expanding roster of club partners includes some of the world's top venues, delivering performances from globally renowned DJs backed by top-notch sound and visuals. The diverse calendar of events celebrates the electronic dance music community and culture, offering an endless range of experiences.THE ROLEThe HR Coordinator will be analytical, empathetic, and detail-oriented. The ideal candidate will have a passion for people, a strong understanding of compliance and administrative responsibilities, fundamental working experience in HRIS, and the ability to balance the needs of employees with the demands of the business. This role is responsible for supporting Marketing and Club Operations client groups, auditing and updating their data in ADP to ensure high levels of data accuracy. This role provides an opportunity to support critical HR functions and improve data management practices. The ideal candidate will have a strong understanding of HR processes and systems, exceptional attention to detail, and excellent communication and analytical skills with a passion for data integrity.The HR Coordinator must present an enthusiastic view at growing and developing their craft. This position is under a separate partner company that supports Insomniac Clubs Division. This position is required to report to either the Glendale, Woodland Hills, or Calabasas offices on a daily basis.RESPONSIBILITIESAccurate data entry, file organization, and record keeping of HR documents, data cleanupTimely responses to employee inquiries with accurate resolutionsSupport the onboarding and offboarding process, perform background checksCoordinate & schedule meetingsCoordinate the maintenance of office spaces to create a comfortable and safe working environmentMaintain up-to-date knowledge of relevant labor laws and regulations, ensuring all HR processes, procedures, and employee files are in complianceEngage with client groups to understand and address their needs, conducting check-ins as needed to provide tailored supportProvide support with EDD requestsAssist with Benefits enrollmentSupport ad hoc audits on position and employee data in ADP, identifying discrepancies and presenting findings for reviewAssist client groups with updating ADP - troubleshooting and making corrections as requiredAssist with bi-weekly processing of payroll, including auditing data, running reports, and preparing data for payroll processingPerform mass data uploads in ADP using Excel templates, ensuring accurate and timely processingCoordinate with client groups to ensure task completion within deadlines as neededProcess salary adjustments, title changes, offer letters, and other documentationContinuous Improvement - Identify and implement process improvements to enhance data accuracy and efficiencyPrioritize the well-being and needs of our employees while ensuring alignment with the business objectivesFoster a positive and inclusive company culture by assisting in organizing social events, team-building activities, and celebrationsProvide general administrative support to the HR team, additional projects assigned as neededQUALIFICATIONS2+ years experience in Human Resources or AdministrationBachelor’s degree in HR, Business Administration, or related field preferredProven experience in HR administration, preferably in a hospitality or entertainment industryProficient in HRIS, experience with ADP Workforce Now is a plusExcellent communication and interpersonal skills, with a demonstrated ability to empathize and build rapport with employeesOutstanding work ethicsProficiency in data entry and file managementAbility to maintain confidentialityAbility to multitask, prioritize projects, and work effectively in a fast-paced environmentDetail-oriented and organized, with a proactive approach to problem-solvingExperience with Airtable is a plusApplicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.WORK ENVIRONMENTMust be willing to travel to work and travel to work events during holidays, evening, and weekend hours, as required, to meet deadlines and work eventsMight require occasional travel to the various clubsMust be able to tolerate loud noise levels and busy environments when on-site at event and office locationsBENEFITSMedical, Dental, and Vision InsurancePaid Time OffGuest List PerksMerchandise DiscountsEQUAL EMPLOYMENT OPPORTUNITYOur company strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Our company’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Our company may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.Hiring Hourly: $21.00 - $26.00 USDPlease note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac Clubs takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

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