ZemiTek
Junior Acquisition & Assistance (A&A) Specialist (USAID/BHA)
ZemiTek, Washington, District of Columbia, us, 20022
Who We AreZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.Position Description
The Bureau for Humanitarian Assistance (BHA) is the lead federal coordinator for international disaster assistance. BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through BHASC, provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24 hours a day/7 days a week (24/7) response capability.The Junior Acquisition and Assistance (A&A) Specialist provides administrative services for integrated acquisition and assistance support to BHA to ensure the timely execution of contracts, grants, cooperative agreements, interagency agreements, and other agreements to implement effective programs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Location: Washington D.C. Position Type: Full-Time (Hybrid, 3 days in the office) Salary Range: Full salary for this position is $74,160/annuallyClearance: Ability to obtain a secret level clearanceResponsibilities
For Jr. Specialists assigned to Assistance – Grants support, additional duties include:• Review award packages for assistance awards and modification for completeness, accuracy, and compliance with BHA and USAID requirements for applications.• Draft award documents for agreements with Public International Organizations (PIOs) and Non-Governmental Organizations (NGOs), including grants, cooperative agreements, fixed amount awards, and award modifications. Junior Specialists will generally have an initial focus on unfunded award modifications for NGOs and new awards to PIOs.• Coordinate with BHA program staff and partners on award package issues, questions, and required corrections. Assist in responding to inquiries from AORs and grant applicants on status of awards.• Assist Specialists and relevant technical office staff in negotiating with BHA partners on the agreement terms and conditions.• Review and process post-award approvals for the Agreement Officer including, but not limited to, procurement of capital equipment and supplies, sub-award approvals, procurement of restricted goods and commodities, and disposition of equipment and supplies.• Asist in tracking agency and bureau-wide waivers, exceptions, deviations, and special conditions for countries in the incumbent’s team portfolio. • Support the drafting of A&A award documents and negotiation memorandums, compiling and performing completeness reviews of award supporting documentation, and negotiation of award terms in coordination with relevant technical office staff.• Assist with other matters related to A&A award administration and closeout.• Assist with filing and compliance with applicable record keeping rules and regulations.• Enter award data into USAID/BHA’s Abacus, GLAAS, and ASIST systems.• Perform other duties and tasks delegated by the Team Lead or Deputy Manager, as needed.For Jr. Specialists assigned to Acquisition - Personal Services Contractor (PSC) support, additional duties include:• Perform data analysis and reporting on USPSC contract portfolio, including dashboards.• Assist with the timely closeout of PSC contracts in accordance with all applicable laws, ADS 309, USAID regulations and policies• Provide Acquisition and Assistance (A&A) administration support to the Contracting/Agreement Officer and the cognizant technical office staff, such as maintaining A&A files, acting as a principal point of contact; preparing A&A instrument modifications for review and approval of the Contracting/Agreement Officer; tracking specific relevant information regarding each A&A instrument; monitoring implementor’s performance and compliance; A&A terminations; debt collection; and A&A closeout(s).• Notify and responding directly to inquiries from technical office staff regarding A&A administration actions needed to include, but not limited to: Availability of funds and required funding actions: Security clearances and dates of required security clearance actions; Medical clearances;• Enter award data into GLAAS, and ASIST systems.• Perform other duties and tasks delegated by the Team Lead or Deputy Manager.Our application process is quick and easy!Qualifications
•
Bachelors degree
with
zero (0)+ year
of relevant experience with administrative coordination; •
High School Diploma
with
four (4)+ years
of relevant experience;• Demonstrated attention to detail in past roles or education;• Excellent communications skills – written and verbal;• Ability to obtain and maintain a minimum of a USG-issued Secret-level Security Clearance for the duration of your employment on this contract.Preferred Qualifications: •
Bachelors Degree
and
two (2)
to
three (3) years
of relevant experience with administrative assistance in a non-governmental organization, non-profit, or development organization; •
One (1)
to
two (2) years
of experience using analytical and critical thinking to solve problems; • Possess excellent judgment and reliability;• Experience in writing and/or editing memos, technical documents or contracts;• Have strong working knowledge of Microsoft Office and Google Suite; • Be able to multi-task and work under deadlines in a fast-paced and collaborative environment;• Be capable of prioritizing tasks and follow up on actions without prompting;• Be flexible and adaptable to changing circumstances; and • Working Conditions and Physical Requirements:o Lifting in excess of 25 lbs, standing for long periods of time, traveling across base regularly, transporting equipment, etc)Meet ZemiTek:Hereis an inside look of who we are and what we do.See what's new at ZemiTek: LinkedInCompensation and benefits are fundamental to any career decision. That’s why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.What We Believe
ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries toaccommodations@zemitek.com.ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
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The Bureau for Humanitarian Assistance (BHA) is the lead federal coordinator for international disaster assistance. BHA provides and coordinates U.S. Government (USG) international humanitarian assistance to save lives, alleviate human suffering, and reduce the physical, social and economic impact of rapid and slow-onset disasters by supporting at-risk populations to build stable foundations to withstand humanitarian shocks and stresses. Team Credence, through BHASC, provides operational and administrative support to provide and coordinate humanitarian assistance and maintain 24 hours a day/7 days a week (24/7) response capability.The Junior Acquisition and Assistance (A&A) Specialist provides administrative services for integrated acquisition and assistance support to BHA to ensure the timely execution of contracts, grants, cooperative agreements, interagency agreements, and other agreements to implement effective programs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Location: Washington D.C. Position Type: Full-Time (Hybrid, 3 days in the office) Salary Range: Full salary for this position is $74,160/annuallyClearance: Ability to obtain a secret level clearanceResponsibilities
For Jr. Specialists assigned to Assistance – Grants support, additional duties include:• Review award packages for assistance awards and modification for completeness, accuracy, and compliance with BHA and USAID requirements for applications.• Draft award documents for agreements with Public International Organizations (PIOs) and Non-Governmental Organizations (NGOs), including grants, cooperative agreements, fixed amount awards, and award modifications. Junior Specialists will generally have an initial focus on unfunded award modifications for NGOs and new awards to PIOs.• Coordinate with BHA program staff and partners on award package issues, questions, and required corrections. Assist in responding to inquiries from AORs and grant applicants on status of awards.• Assist Specialists and relevant technical office staff in negotiating with BHA partners on the agreement terms and conditions.• Review and process post-award approvals for the Agreement Officer including, but not limited to, procurement of capital equipment and supplies, sub-award approvals, procurement of restricted goods and commodities, and disposition of equipment and supplies.• Asist in tracking agency and bureau-wide waivers, exceptions, deviations, and special conditions for countries in the incumbent’s team portfolio. • Support the drafting of A&A award documents and negotiation memorandums, compiling and performing completeness reviews of award supporting documentation, and negotiation of award terms in coordination with relevant technical office staff.• Assist with other matters related to A&A award administration and closeout.• Assist with filing and compliance with applicable record keeping rules and regulations.• Enter award data into USAID/BHA’s Abacus, GLAAS, and ASIST systems.• Perform other duties and tasks delegated by the Team Lead or Deputy Manager, as needed.For Jr. Specialists assigned to Acquisition - Personal Services Contractor (PSC) support, additional duties include:• Perform data analysis and reporting on USPSC contract portfolio, including dashboards.• Assist with the timely closeout of PSC contracts in accordance with all applicable laws, ADS 309, USAID regulations and policies• Provide Acquisition and Assistance (A&A) administration support to the Contracting/Agreement Officer and the cognizant technical office staff, such as maintaining A&A files, acting as a principal point of contact; preparing A&A instrument modifications for review and approval of the Contracting/Agreement Officer; tracking specific relevant information regarding each A&A instrument; monitoring implementor’s performance and compliance; A&A terminations; debt collection; and A&A closeout(s).• Notify and responding directly to inquiries from technical office staff regarding A&A administration actions needed to include, but not limited to: Availability of funds and required funding actions: Security clearances and dates of required security clearance actions; Medical clearances;• Enter award data into GLAAS, and ASIST systems.• Perform other duties and tasks delegated by the Team Lead or Deputy Manager.Our application process is quick and easy!Qualifications
•
Bachelors degree
with
zero (0)+ year
of relevant experience with administrative coordination; •
High School Diploma
with
four (4)+ years
of relevant experience;• Demonstrated attention to detail in past roles or education;• Excellent communications skills – written and verbal;• Ability to obtain and maintain a minimum of a USG-issued Secret-level Security Clearance for the duration of your employment on this contract.Preferred Qualifications: •
Bachelors Degree
and
two (2)
to
three (3) years
of relevant experience with administrative assistance in a non-governmental organization, non-profit, or development organization; •
One (1)
to
two (2) years
of experience using analytical and critical thinking to solve problems; • Possess excellent judgment and reliability;• Experience in writing and/or editing memos, technical documents or contracts;• Have strong working knowledge of Microsoft Office and Google Suite; • Be able to multi-task and work under deadlines in a fast-paced and collaborative environment;• Be capable of prioritizing tasks and follow up on actions without prompting;• Be flexible and adaptable to changing circumstances; and • Working Conditions and Physical Requirements:o Lifting in excess of 25 lbs, standing for long periods of time, traveling across base regularly, transporting equipment, etc)Meet ZemiTek:Hereis an inside look of who we are and what we do.See what's new at ZemiTek: LinkedInCompensation and benefits are fundamental to any career decision. That’s why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.What We Believe
ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries toaccommodations@zemitek.com.ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
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