GTSC
Senior Billing Specialist
GTSC, Chantilly, VA
Description:
We are currently seeking a highly experienced and detail-oriented professional to join our Finance team as a Senior Billing Specialist. This is a full-time role working on-site in Chantilly, VA.
GTSC is a dynamic Government contracting firm that offers IT, consulting & engineering services directly to the Federal Government or to other prime contracting companies. Our staff members are expert in all aspects of IT, as well as support services to the country's veteran community.
This critical role will report directly to the Sr. Corporate Controller and provide overall oversight of the AR function and creating monthly billings (35 - 40 contracts). The Senior Billing Specialist will be responsible for driving process improvements, managing issue resolution, and ensuring efficient and effective billing, disputes management, cash applications, and collections, with a strong focus on billing processes for gov con.
Primary Responsibilities:
Qualifications:
Required Knowledge/Skills:
We are currently seeking a highly experienced and detail-oriented professional to join our Finance team as a Senior Billing Specialist. This is a full-time role working on-site in Chantilly, VA.
GTSC is a dynamic Government contracting firm that offers IT, consulting & engineering services directly to the Federal Government or to other prime contracting companies. Our staff members are expert in all aspects of IT, as well as support services to the country's veteran community.
This critical role will report directly to the Sr. Corporate Controller and provide overall oversight of the AR function and creating monthly billings (35 - 40 contracts). The Senior Billing Specialist will be responsible for driving process improvements, managing issue resolution, and ensuring efficient and effective billing, disputes management, cash applications, and collections, with a strong focus on billing processes for gov con.
Primary Responsibilities:
- Accounts Receivable Oversight: Provide overall supervision of the accounts receivable function, including invoicing, collections, and cash applications.
- Prepare and review complex monthly invoices according to company guidelines utilizing financial reports to ensure compliance with deliverable deadlines for federal government contract types of Cost Type, Time & Material (T&M) and Firm Fixed Price (FFP) with CLIN/SLIN/ACRN structure.
- Resolve complex invoicing issues that arise due to unique billing requirements, project adjustments or system issues (time and expense corrections, funding modification requests, etc.) to ensure the accurate and timely delivery of invoices.
- Submit invoices through Government Web-based invoicing systems.
- Correctly and accurately complete invoice checklist and unbilled analysis.
- Build and maintain cross-functional team relationships with Project Management/Control, Contracts, Accounts Payable and Payroll to provide expertise and assistance on invoicing matters.
- Work as an integral team member in lowering overall billing cycle times to increase collections/lower DSO through process improvement.
- Assist in implementing processes and procedures that will improve efficiency and strengthen internal control.
- Resolve a variety of internal and external client inquiries concerning billing status and initiate communications to external and internal customers to billing discrepancies and collection issues.
- Ad-hoc reporting and support a particular project as needed.
- Hands-On Support: Lead by example and be actively involved in day-to-day AR activities, ensuring timely and accurate invoicing, cash applications, and collections efforts
- Proper data setup and maintenance of customer accounts
- Cash Applications: Perform accurate and timely recording of client payments, applying funds to client accounts, and managing unapplied cash. Providing insights for optimizing the company's cash utilization and working capital
- Collections Management: Develop, implement, and maintain effective collections strategies, monitoring and reducing accounts receivable delinquencies
- Compliance and Controls: Ensure adherence to company policies, internal controls, and regulatory requirements related to accounts receivable.
- AR Reporting and Analysis: Provide regular reporting and analysis of AR data, including aging reports, and DSO analysis
Qualifications:
- Bachelor's degree in Accounting, Finance, Business or a related field, equivalent combination of education and relevant work experience may be considered in lieu of a degree.
- At least five (5) years of relevant experience in accounts receivable management.
- Experience working in a Federal Government Contracting environment required.
- Experience with Unanet/Deltek Costpoint and Time & Expense required.
- Strong understanding of AR principles, internal controls, and compliance requirements.
- Proven track record of driving process improvements and implementing AR best practices..
Hands-on experience with accounts receivable systems and ERP platforms - Excellent communication (oral and written) and interpersonal skills.
- Exceptional problem-solving and analytical skills to address AR-related challenges.
Required Knowledge/Skills:
- Excellent problem-solving/judgment skills, and high level of attention to detail and accuracy.
- Analytical skills, including research, ability to interpret data, and ability to analyze information.
- Strong organizational skills, and the ability to work under pressure.
- Advanced knowledge of MS Office (Excel, Outlook, Word, and PowerPoint)
- Ability to maintain confidentiality and exercise extreme discretion.
- Ability to communicate with various levels of management.
- Effective leadership and communication abilities, with a focus on teamwork and collaboration
- Solid understanding of accounting processes and procedures and U.S. Generally Accepted Accounting Principles (GAAP)