Law Office of Polly Tatum
Legal Administrative Assistant
Law Office of Polly Tatum, Worcester, Massachusetts, us, 01609
Our busy legal firm is looking for a legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating with excellence for clients. You’ll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. You must be able to multi-task, think on your feet, take initiative, and be extremely organized.Responsibilities:
Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines.Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly.Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested.Conduct legal research, when necessary, with guidance from attorneys and paralegals.Client Focused Tasks:
Interact with clients and build relationships with them by phone, email, and face-to-face in person.Provide better communication with clients.Strengthen the relationship between the client and the firm.Schedule client calls and meetings.Assure that the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner.Interact with the courts and administrative agencies regarding hearings, motions, and other appearances.Become the courts’ primary point of contact with the firm for all administrative and scheduling issues.Prepare and send bills to clients.Attorney Focused Tasks:
Prepare and ensure the execution of engagement agreements as directed by the owner.Combine the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement.Ensure that the client receives the engagement agreement and that they execute it and return it to the firm.Keep attorneys' calendars and send reminders.Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic).Manage the Attorneys' mail.Prepare and send legal correspondence as directed by attorneys.Draft non-legal correspondence.Organize the attorneys’ files.Administrative Tasks:
Enter Attorneys’ time and billing data.Set up and manage new client and firm files.Make copies/scans of documents.Assist with Policies and Procedures.Qualifications:
Organizational skills and communication skills are necessary for this position.Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary.High school diploma or equivalent is required; associate’s degree is a plus.Candidates must have worked with legal software, case management, and docketing programs.Candidates should be able to type at least 50 words per minute.Comfortable working with all Microsoft Office products.Must be comfortable with technology, CRM, and work within deadlines.Compensation: $60,000 - $70,000 yearly
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Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events.Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines.Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly.Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested.Conduct legal research, when necessary, with guidance from attorneys and paralegals.Client Focused Tasks:
Interact with clients and build relationships with them by phone, email, and face-to-face in person.Provide better communication with clients.Strengthen the relationship between the client and the firm.Schedule client calls and meetings.Assure that the attorneys’ calendars are accurately maintained and organized in a logical and efficient manner.Interact with the courts and administrative agencies regarding hearings, motions, and other appearances.Become the courts’ primary point of contact with the firm for all administrative and scheduling issues.Prepare and send bills to clients.Attorney Focused Tasks:
Prepare and ensure the execution of engagement agreements as directed by the owner.Combine the standard language in the engagement agreement with the attorneys’ instructions that customize the agreement.Ensure that the client receives the engagement agreement and that they execute it and return it to the firm.Keep attorneys' calendars and send reminders.Retrieve and deliver assigned attorneys' voicemails and ensure that copies are included in the firm’s client files (paper and/or electronic).Manage the Attorneys' mail.Prepare and send legal correspondence as directed by attorneys.Draft non-legal correspondence.Organize the attorneys’ files.Administrative Tasks:
Enter Attorneys’ time and billing data.Set up and manage new client and firm files.Make copies/scans of documents.Assist with Policies and Procedures.Qualifications:
Organizational skills and communication skills are necessary for this position.Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary.High school diploma or equivalent is required; associate’s degree is a plus.Candidates must have worked with legal software, case management, and docketing programs.Candidates should be able to type at least 50 words per minute.Comfortable working with all Microsoft Office products.Must be comfortable with technology, CRM, and work within deadlines.Compensation: $60,000 - $70,000 yearly
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