American Chemical Society
AD18A3 Office Administrator
American Chemical Society, Columbus, Ohio, United States, 43224
Description
Key Responsibilities:Office Management:
Oversee all aspects of office operations, including facilities management, procurement, and coordination with vendors. Ensure the office runs smoothly and efficiently.Special Projects:
Lead and manage special projects as assigned by senior management. This includes planning, execution, and evaluation, ensuring that projects are completed on time and within budget.Administrative Support:
Provide high-level administrative support to senior executives, including scheduling, correspondence, and meeting coordination. Serve as the point of contact for office-related inquiries.Team Leadership:
Mentor junior administrative staff and interns, providing guidance and support to ensure their professional development and the smooth functioning of administrative tasks.Process Improvement:
Identify and implement improvements in office processes and workflows to enhance efficiency and effectiveness.Compliance and Policy Implementation:
Ensure office policies and procedures are followed and assist in the development and implementation of new policies as needed.Event Coordination:
Plan and coordinate events, meetings, and conferences, ensuring all logistical details are handled efficiently.Technology and Systems Management:
Oversee the maintenance and operation of office equipment and software systems. Coordinate with IT to address any technical issues promptly.Qualifications:Minimum of 10 years of experience in office administration, with at least 3 years in a senior role.Strong leadership and team management skills.Excellent organizational and multitasking abilities.Proficiency in Microsoft Office Suite and Visio. Experience with project management and financial management tools (i.e. Basware, ChromeRiver, Smartsheet)Strong problem-solving skills and the ability to make decisions independently.Exceptional communication and interpersonal skills.High level of discretion and professionalism in handling confidential information.
This role is based in our Columbus, OH office. A reasonable rate of compensation for this position is between $57,000 to $80,000 per year.ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.EEO/Minority/Female/Disabled/VeteranQualificationsBehaviors
Functional Expert - Considered a thought leader on a subjectInnovative - Consistently introduces new ideas and demonstrates original thinkingEnthusiastic - Shows intense and eager enjoyment and interestDedicated - Devoted to a task or purpose with loyalty or integrityTeam Player - Works well as a member of a groupLeader - Inspires teammates to follow themDetail Oriented - Capable of carrying out a given task with all details necessary to get the task done wellMotivations
Self-Starter - Inspired to perform without outside helpExperience
10 years: Minimum of 10 years of experience in office administration, with at least 3 years in a senior role. (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Key Responsibilities:Office Management:
Oversee all aspects of office operations, including facilities management, procurement, and coordination with vendors. Ensure the office runs smoothly and efficiently.Special Projects:
Lead and manage special projects as assigned by senior management. This includes planning, execution, and evaluation, ensuring that projects are completed on time and within budget.Administrative Support:
Provide high-level administrative support to senior executives, including scheduling, correspondence, and meeting coordination. Serve as the point of contact for office-related inquiries.Team Leadership:
Mentor junior administrative staff and interns, providing guidance and support to ensure their professional development and the smooth functioning of administrative tasks.Process Improvement:
Identify and implement improvements in office processes and workflows to enhance efficiency and effectiveness.Compliance and Policy Implementation:
Ensure office policies and procedures are followed and assist in the development and implementation of new policies as needed.Event Coordination:
Plan and coordinate events, meetings, and conferences, ensuring all logistical details are handled efficiently.Technology and Systems Management:
Oversee the maintenance and operation of office equipment and software systems. Coordinate with IT to address any technical issues promptly.Qualifications:Minimum of 10 years of experience in office administration, with at least 3 years in a senior role.Strong leadership and team management skills.Excellent organizational and multitasking abilities.Proficiency in Microsoft Office Suite and Visio. Experience with project management and financial management tools (i.e. Basware, ChromeRiver, Smartsheet)Strong problem-solving skills and the ability to make decisions independently.Exceptional communication and interpersonal skills.High level of discretion and professionalism in handling confidential information.
This role is based in our Columbus, OH office. A reasonable rate of compensation for this position is between $57,000 to $80,000 per year.ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.EEO/Minority/Female/Disabled/VeteranQualificationsBehaviors
Functional Expert - Considered a thought leader on a subjectInnovative - Consistently introduces new ideas and demonstrates original thinkingEnthusiastic - Shows intense and eager enjoyment and interestDedicated - Devoted to a task or purpose with loyalty or integrityTeam Player - Works well as a member of a groupLeader - Inspires teammates to follow themDetail Oriented - Capable of carrying out a given task with all details necessary to get the task done wellMotivations
Self-Starter - Inspired to perform without outside helpExperience
10 years: Minimum of 10 years of experience in office administration, with at least 3 years in a senior role. (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)