Munger Tolles & Olson
Trial Logistics Specialist
Munger Tolles & Olson, Los Angeles, California, United States, 90079
Job Description
Job Description
Position Type: Full Time
Non-Exempt
Hybrid Flexible (1-3 days onsite)
Location: Los Angeles
Salary Range: $28.51 - $34.62 per hour*
* The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant's wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP's Total Rewards package.
JOB SUMMARY:The
Trial Logistics Specialist
is responsible for working with the firm's attorneys, clients, and professionals to support a wide range of litigation and administrative matters. The Specialist performs billable and non-billable tasks associated with case organization, discovery support and trial/arbitration support and planning. The role performs other administrative logistics projects that provide value to the firm and clients when not being utilized on billable client matters.
JOB FUNCTIONS•Implements case organizational protocols including: maintenance of electronic and hard copy documents, organizes case rooms and documents, reconciles court dockets against database materials, maintains court filings and other documents, prepares files, labels and indices, maintains and updates information for notebooks/binders/ebinders, and retrieves and re-files documents.•Partners with case teams and other colleagues to address client needs.•Maintains document and information databases including objective coding of documents, indexing of data, sorting and searching within databases and document retrieval.•Assists with court filings, including assembling motion papers, compiling case pulls and exhibits, and assisting, as needed, with filing and service requirements.•Assists with trial preparation, including compiling trial exhibits for notebooks and binders, and assembling fact and expert witness materials.•Participates in both onsite and offsite trials, implements trial logistics protocols, coordinates court deliveries, arranges courtroom set-ups, organizes war rooms, maintains supply inventories, and performs other related trial support tasks as required.•Assists with meal deliveries, equipment deployment, case room setups and wrap ups and other administrative logistics required by the trial team.•Responds in a timely manner to all requests via e-mail or telephone.•Notifies appropriate resources when there is no billable work.•Enters weekly check-ins in the Assignment Report database.•Other duties as assigned.
COMPETENCIESCommunicates effectivelyDeveloping and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Being resilientRebounding from setbacks and adversity when facing difficult situations.CollaboratesBuilding partnerships and working collaboratively with others to meet shared objectives.Instills trustGaining the confidence and trust of others through honesty, integrity, and authenticity.Customer focusBuilding strong customer relationships and delivering customer-centric solutions.Drives resultsConsistently achieving results, even under tough circumstances.Situational adaptabilityAdapting approach and demeanor in real time to match the shifting demands of different situations.ResourcefulnessSecuring and deploying resources effectively and efficiently.Ensures accountabilityHolding self and others accountable to meet commitments.Interpersonal savvyRelating openly and comfortably with diverse groups of people.
TOOLS•MS Office Suite (Word, Excel, PowerPoint, Outlook, CoPilot, Teams)•Adobe Acrobat proficiency•Westlaw, Lexis, Relativity, Opus 2, RingCentral, IMange/FileSite, iTimekeep or other related billing tool
MINIMUM JOB QUALIFICATIONS1. High School Diploma or GED required. Bachelor's degree preferred or equivalent years of experience.2. At least 2 years of relevant experience in a law firm, hospitality services or equivalent environment required.3. Fluency in a foreign language preferred but not required.4. Strong interest in pursuing a future legal career preferred.5. Ability to exhibit initiative in seeking work and managing workload, consistently produce high quality work product, regularly check for errors and make corrections as necessary, take ownership of projects and complete assignments in a timely fashion.6. Excellent written and verbal communication skills to communicate clearly and effectively, direct work flow, and interact with others.7. Ability to demonstrate good judgment, attention to detail, initiative, team player mentality and team building ability.8. Flexibility, composure and the ability to prioritize and handle many urgent tasks and requests simultaneously and with a high level of competence and accuracy; the ability to remain composed and professional under stressful circumstances; sensitivity to ethical and confidentiality requirements: strong customer service skills.9. Ability to maintain regular office hours consistent with the firm's normal business hours and be available, as needed, for after-hours and weekend overtime, including travel for extended periods of time.
PHYSICAL DEMANDSWriting, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 30 lbs
WORKING CONDITIONSQuiet office environment in a high-rise building, seated the majority of the time. This role works in the office but may be required to work at a trial site, a client office or other alternative work location for various lengths of time.
DIRECT REPORTSNone
This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties and skills required for this job classification.
About Munger, Tolles & Olson
Munger, Tolles & Olson has been consistently ranked on The American Lawyer's A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.
MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.
Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
Job Description
Position Type: Full Time
Non-Exempt
Hybrid Flexible (1-3 days onsite)
Location: Los Angeles
Salary Range: $28.51 - $34.62 per hour*
* The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant's wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP's Total Rewards package.
JOB SUMMARY:The
Trial Logistics Specialist
is responsible for working with the firm's attorneys, clients, and professionals to support a wide range of litigation and administrative matters. The Specialist performs billable and non-billable tasks associated with case organization, discovery support and trial/arbitration support and planning. The role performs other administrative logistics projects that provide value to the firm and clients when not being utilized on billable client matters.
JOB FUNCTIONS•Implements case organizational protocols including: maintenance of electronic and hard copy documents, organizes case rooms and documents, reconciles court dockets against database materials, maintains court filings and other documents, prepares files, labels and indices, maintains and updates information for notebooks/binders/ebinders, and retrieves and re-files documents.•Partners with case teams and other colleagues to address client needs.•Maintains document and information databases including objective coding of documents, indexing of data, sorting and searching within databases and document retrieval.•Assists with court filings, including assembling motion papers, compiling case pulls and exhibits, and assisting, as needed, with filing and service requirements.•Assists with trial preparation, including compiling trial exhibits for notebooks and binders, and assembling fact and expert witness materials.•Participates in both onsite and offsite trials, implements trial logistics protocols, coordinates court deliveries, arranges courtroom set-ups, organizes war rooms, maintains supply inventories, and performs other related trial support tasks as required.•Assists with meal deliveries, equipment deployment, case room setups and wrap ups and other administrative logistics required by the trial team.•Responds in a timely manner to all requests via e-mail or telephone.•Notifies appropriate resources when there is no billable work.•Enters weekly check-ins in the Assignment Report database.•Other duties as assigned.
COMPETENCIESCommunicates effectivelyDeveloping and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.Being resilientRebounding from setbacks and adversity when facing difficult situations.CollaboratesBuilding partnerships and working collaboratively with others to meet shared objectives.Instills trustGaining the confidence and trust of others through honesty, integrity, and authenticity.Customer focusBuilding strong customer relationships and delivering customer-centric solutions.Drives resultsConsistently achieving results, even under tough circumstances.Situational adaptabilityAdapting approach and demeanor in real time to match the shifting demands of different situations.ResourcefulnessSecuring and deploying resources effectively and efficiently.Ensures accountabilityHolding self and others accountable to meet commitments.Interpersonal savvyRelating openly and comfortably with diverse groups of people.
TOOLS•MS Office Suite (Word, Excel, PowerPoint, Outlook, CoPilot, Teams)•Adobe Acrobat proficiency•Westlaw, Lexis, Relativity, Opus 2, RingCentral, IMange/FileSite, iTimekeep or other related billing tool
MINIMUM JOB QUALIFICATIONS1. High School Diploma or GED required. Bachelor's degree preferred or equivalent years of experience.2. At least 2 years of relevant experience in a law firm, hospitality services or equivalent environment required.3. Fluency in a foreign language preferred but not required.4. Strong interest in pursuing a future legal career preferred.5. Ability to exhibit initiative in seeking work and managing workload, consistently produce high quality work product, regularly check for errors and make corrections as necessary, take ownership of projects and complete assignments in a timely fashion.6. Excellent written and verbal communication skills to communicate clearly and effectively, direct work flow, and interact with others.7. Ability to demonstrate good judgment, attention to detail, initiative, team player mentality and team building ability.8. Flexibility, composure and the ability to prioritize and handle many urgent tasks and requests simultaneously and with a high level of competence and accuracy; the ability to remain composed and professional under stressful circumstances; sensitivity to ethical and confidentiality requirements: strong customer service skills.9. Ability to maintain regular office hours consistent with the firm's normal business hours and be available, as needed, for after-hours and weekend overtime, including travel for extended periods of time.
PHYSICAL DEMANDSWriting, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 30 lbs
WORKING CONDITIONSQuiet office environment in a high-rise building, seated the majority of the time. This role works in the office but may be required to work at a trial site, a client office or other alternative work location for various lengths of time.
DIRECT REPORTSNone
This job description is intended to describe the general nature and level of the work being performed by employees in this job. It is not intended to be a complete list of all responsibilities, duties and skills required for this job classification.
About Munger, Tolles & Olson
Munger, Tolles & Olson has been consistently ranked on The American Lawyer's A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.
MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO's operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.
Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.