Tom Peacock Cadillac
OFFICE MANAGER
Tom Peacock Cadillac, Houston, Texas, United States, 77246
This position interacts daily with Accounting Associates, Management team members, Sales and Service Associates, support staff and customers, just to name a few..Job Responsibilities:The Office Manager reports to the Comptroller.
The Office Manager supports the entire accounting function and financial reporting for the dealership.
This position will work closely with Management and other departments to help ensure pleasant and productive operations, which will help maximize the success of the dealership.Daily Duties:Post funding notices, makes copies of funding notices to give to title clerks and sends email of all funded deals to different desk duties personnelSupervise all daily processes of the Accounting officeSupervise Accounting staffAssistance in staff coverage of the Accounting Office (when needed)Send out Daily DocEnsure all accounting staff updates notes on schedulesManage the payoff
of vehicle floorplanReviews new charge accounts and oversees past due accountsEnsure emails are being answeredUpload positive pay, review and approve/return positive pay exceptionsEnsure all daily bank deposits are posted to ledgerReconcile daily bank postingsWeekly Duties:Weekly approval of Accounting Time CardsSend contracts-in-transit listing out to Finance areasReview all Accounting schedules to ensure proper postingsMonthly Duties:Print and reconcile all Accounting schedules for final numbersSend monthly reconciled Advertisement BudgetComplete County Vehicle Inventory Tax Report and PaymentAssist with month-end duties at the direction of the ComptrollerAssist with miscellaneous projects as assigned by the comptrollerOther essential responsibilities:Work with staff to ensure that the reporting information is accurateOversee the work of all office staff to ensure they work productively and meet deadlines and company standardsRequirements:Minimum -3-5 years automotive dealership accounting experienceExtensive knowledge of CDK/ADP and/or Reynold and Reynolds softwareExtensive knowledge of bank, and floorplan reconciliationsExtensive knowledge of
accounting schedules/controlled accounts/general ledgerKnowledge, and proficiency, in the use of of Microsoft Excel and WordWorking knowledge of dealership accounting month-end closeWorking knowledge of most accounting office positionsSupervisory experienceStrong work ethic/attendance accountabilityStrong process improvement involvement-problem solvingExcellent communication and strong organizational skillsBenefits:Benefits include medical, vision, dental and supplemental insurance, 401k retirement savings plan, paid time off, and holiday pay.
The Office Manager supports the entire accounting function and financial reporting for the dealership.
This position will work closely with Management and other departments to help ensure pleasant and productive operations, which will help maximize the success of the dealership.Daily Duties:Post funding notices, makes copies of funding notices to give to title clerks and sends email of all funded deals to different desk duties personnelSupervise all daily processes of the Accounting officeSupervise Accounting staffAssistance in staff coverage of the Accounting Office (when needed)Send out Daily DocEnsure all accounting staff updates notes on schedulesManage the payoff
of vehicle floorplanReviews new charge accounts and oversees past due accountsEnsure emails are being answeredUpload positive pay, review and approve/return positive pay exceptionsEnsure all daily bank deposits are posted to ledgerReconcile daily bank postingsWeekly Duties:Weekly approval of Accounting Time CardsSend contracts-in-transit listing out to Finance areasReview all Accounting schedules to ensure proper postingsMonthly Duties:Print and reconcile all Accounting schedules for final numbersSend monthly reconciled Advertisement BudgetComplete County Vehicle Inventory Tax Report and PaymentAssist with month-end duties at the direction of the ComptrollerAssist with miscellaneous projects as assigned by the comptrollerOther essential responsibilities:Work with staff to ensure that the reporting information is accurateOversee the work of all office staff to ensure they work productively and meet deadlines and company standardsRequirements:Minimum -3-5 years automotive dealership accounting experienceExtensive knowledge of CDK/ADP and/or Reynold and Reynolds softwareExtensive knowledge of bank, and floorplan reconciliationsExtensive knowledge of
accounting schedules/controlled accounts/general ledgerKnowledge, and proficiency, in the use of of Microsoft Excel and WordWorking knowledge of dealership accounting month-end closeWorking knowledge of most accounting office positionsSupervisory experienceStrong work ethic/attendance accountabilityStrong process improvement involvement-problem solvingExcellent communication and strong organizational skillsBenefits:Benefits include medical, vision, dental and supplemental insurance, 401k retirement savings plan, paid time off, and holiday pay.