University of Illinois - Chicago
Administrative Program Director - Surgery, College of Medicine
University of Illinois - Chicago, Chicago, Illinois, United States, 60290
Administrative Program Director - Surgery, College of Medicine
Hiring Department : SurgeryLocation : Chicago, IL USARequisition ID : 1027186Posting Close Date : September 12, 2024About the University of Illinois ChicagoUIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition, all full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents.Description:The Administrative Program Director will directly supervise the General Surgery Residency Program administrative staff and budget. The Administrative Program Director will provide administrative supervision over the Surgery Clinical Fellowships, Surgery Medical Student Program administrative staff and budget. The Administrative Program Director will be the administrator for the Department of Surgery Education Program. The Administrative Program Director guides day-to-day operations of the Surgery Residency Program and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC); Manages requirements of the training program, including accreditation, duty schedules (New Innovations), evaluation process, resident/fellowship recruitment, Match process, orientation and employee relations; Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, etc.Duties & Responsibilities:Financial ManagementOversees the monitoring of the annual budget for residency program.Direct the day-to-day financial and budgeting operations.Monitor and analyze departmental expenditures to ensure the assigned budget is spent efficiently and fully satisfies departmental needs.Oversee the transactions for purchases related to the residency program.Coordinate the preparation of purchase requisitions and purchase reconciliations.Works collaboratively with the Department of Surgery Fiscal Affairs office.SupervisionProvide direct supervision to program coordinators and student general office aide/assistant(s) for the residency program.Conduct regular performance evaluations in conjunction with the Program Director and Associate Program Directors.Provide administrative supervision to program advisors and student general office aide/assistant(s) for the medical student programs. Direct programmatic supervision still remains with the Program Director of the Medical Student Programs.Provide training on fundamental residency operating systems to new employees as well as ongoing mentoring and coaching for existing team members.Works collaboratively with the Department of Surgery HR office.Evaluation/CredentialingCoordinates the distribution, tracking, and filing of residents, faculty, and rotation evaluations.Alerts the program director to evaluations of concern regarding residents, faculty, and rotations. Drafts recommendation letters and verification of training forms.Maintains documentation for board eligibility.Coordinates semi-annual file reviews.Ensures stated licensure requirements are met by the program.Ensures residents are compliant with the Health Insurance Portability and Accountability Act (HIPAA).Resident Recruitment and OnboardingPartners with the program director to establish recruitment policies.Manages the Electronic Residency Application Service (ERAS) process. Assist program director in screening and inviting candidates for interview.Updates recruitment brochures, websites, and materials provided to applicants.Coordinates interview process, ranking, and post-match activities.Submits National Resident Matching Program (NRMP) list via Internet.Verifies Educational Commission for Foreign Medical Graduates (ECFMG) documentation and ensures visa requirements are met.Together with the GME office ensure accurate and timely processing of continuing residents appointments and appointments for new residents.Coordinates information for and attends recruitment fairs.Program AccreditationUnderstands the Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, and program requirements.Advises program director of requirement interpretation.Attends and maintains minutes of Residency Committee meetings. Coordinates completion of Program Information Form (PIF) for ACGME site review.Prepares department, faculty, and physicians-in-training for site visit.Serves as key participant in site visit.Organizes internal review with institution's.Resident GraduationEnsure completion of final evaluations for Graduating Residents.Together with the GME office ensure termination of graduation residents or continuation for Chief Residents.Together with the GME office ensure distribution and completion of GME clearances.Secure location for Graduation Reception and oversee the planning of the event to include budget, program outline, residents certificates and gifts, faculty awards.Information TechnologyUses Internet for ACGME webADS, American Board of Internal Medicine (ABIM) Tracking, ERAS, NRMP, surveys, and national reports.Implements and maintains program management software.Develops and maintains database on residents and alumni.Develops informational websites for faculty and physicians-in-training.Creates and maintains recruiting web pages.Other special projects and duties as assigned.Minimum Qualifications Required:Bachelor's degree.A total of three (3) years (36 months) experience working with a clinical residency or fellowship program. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)To Apply:
For fullest consideration click on the
Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
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Hiring Department : SurgeryLocation : Chicago, IL USARequisition ID : 1027186Posting Close Date : September 12, 2024About the University of Illinois ChicagoUIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition, all full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents.Description:The Administrative Program Director will directly supervise the General Surgery Residency Program administrative staff and budget. The Administrative Program Director will provide administrative supervision over the Surgery Clinical Fellowships, Surgery Medical Student Program administrative staff and budget. The Administrative Program Director will be the administrator for the Department of Surgery Education Program. The Administrative Program Director guides day-to-day operations of the Surgery Residency Program and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC); Manages requirements of the training program, including accreditation, duty schedules (New Innovations), evaluation process, resident/fellowship recruitment, Match process, orientation and employee relations; Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, etc.Duties & Responsibilities:Financial ManagementOversees the monitoring of the annual budget for residency program.Direct the day-to-day financial and budgeting operations.Monitor and analyze departmental expenditures to ensure the assigned budget is spent efficiently and fully satisfies departmental needs.Oversee the transactions for purchases related to the residency program.Coordinate the preparation of purchase requisitions and purchase reconciliations.Works collaboratively with the Department of Surgery Fiscal Affairs office.SupervisionProvide direct supervision to program coordinators and student general office aide/assistant(s) for the residency program.Conduct regular performance evaluations in conjunction with the Program Director and Associate Program Directors.Provide administrative supervision to program advisors and student general office aide/assistant(s) for the medical student programs. Direct programmatic supervision still remains with the Program Director of the Medical Student Programs.Provide training on fundamental residency operating systems to new employees as well as ongoing mentoring and coaching for existing team members.Works collaboratively with the Department of Surgery HR office.Evaluation/CredentialingCoordinates the distribution, tracking, and filing of residents, faculty, and rotation evaluations.Alerts the program director to evaluations of concern regarding residents, faculty, and rotations. Drafts recommendation letters and verification of training forms.Maintains documentation for board eligibility.Coordinates semi-annual file reviews.Ensures stated licensure requirements are met by the program.Ensures residents are compliant with the Health Insurance Portability and Accountability Act (HIPAA).Resident Recruitment and OnboardingPartners with the program director to establish recruitment policies.Manages the Electronic Residency Application Service (ERAS) process. Assist program director in screening and inviting candidates for interview.Updates recruitment brochures, websites, and materials provided to applicants.Coordinates interview process, ranking, and post-match activities.Submits National Resident Matching Program (NRMP) list via Internet.Verifies Educational Commission for Foreign Medical Graduates (ECFMG) documentation and ensures visa requirements are met.Together with the GME office ensure accurate and timely processing of continuing residents appointments and appointments for new residents.Coordinates information for and attends recruitment fairs.Program AccreditationUnderstands the Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, and program requirements.Advises program director of requirement interpretation.Attends and maintains minutes of Residency Committee meetings. Coordinates completion of Program Information Form (PIF) for ACGME site review.Prepares department, faculty, and physicians-in-training for site visit.Serves as key participant in site visit.Organizes internal review with institution's.Resident GraduationEnsure completion of final evaluations for Graduating Residents.Together with the GME office ensure termination of graduation residents or continuation for Chief Residents.Together with the GME office ensure distribution and completion of GME clearances.Secure location for Graduation Reception and oversee the planning of the event to include budget, program outline, residents certificates and gifts, faculty awards.Information TechnologyUses Internet for ACGME webADS, American Board of Internal Medicine (ABIM) Tracking, ERAS, NRMP, surveys, and national reports.Implements and maintains program management software.Develops and maintains database on residents and alumni.Develops informational websites for faculty and physicians-in-training.Creates and maintains recruiting web pages.Other special projects and duties as assigned.Minimum Qualifications Required:Bachelor's degree.A total of three (3) years (36 months) experience working with a clinical residency or fellowship program. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)To Apply:
For fullest consideration click on the
Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
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