University of Michigan - Ann Arbor
Educational Studies Managing Director
University of Michigan - Ann Arbor, Ann Arbor, Michigan, us, 48113
To apply for this position, please upload your resume and cover letter as one document. The cover letter should address your fit for the position as well as your professional commitment to diversity, inclusion, justice, and equity.The Educational Studies (ES) Department at the University Of Michigan Marsal Family School Of Education is seeking a high-level Managing Director to provide leadership and manage the business operations of the department. This person will represent ES on business affairs in the School and UM Community. Our ideal candidate is an experienced, people-focused leader with big picture vision and the ability to create an achievable road map to get there. We are seeking a customer service focused individual who can partner with the Chair, ES and Marsal colleagues to create an effective structure to support smooth operations. This position will report to the Chair of the Educational Studies Department.Department Leadership (30%)
Provide leadership for a positive, healthy office culture that supports professional growthServe as strategic partner to the department chair and other departmental leadersProvide a vision for ES office direction, including but not limited to initiating, designing, organizing and leading short- and long-term planning and new projects to achieve and advance department goalsCoordinate and lead office projectsInterpret policies and procedures to ensure complianceRepresent ES in university- and school-wide spaces and committeesHuman Resources (25%)
Hire, train and supervise Educational Studies administrative teamLead performance review process for staffCoordinate office coverage, roles and responsibilitiesPrepare and administer hiring and appointment paperwork for lecturers, student hourly appointments, and other appointmentsAdminister GEO Graduate Student Instructor/Graduate Student Research Asst. appointments for the departmentLead Departmental On-boarding for new ES faculty and staffApprove timesheets for administrative staff and serve as delegate approver for temporary hourly appointments, as neededFinance (20%)
Provide budgeting and expense projectionsEstablish controls to maintain budget oversightMaintain the operating budget and provide regular forecasting reports for Chair, including reports such as general, Rackham block grants, and gift fundsManage scholarly development budget, including the review of all faculty travel and discretionary accountsReview business transactions for compliance with relevant policies and regulations, provide departmental authorizationProvide guidance and troubleshoot with sponsored fund expendituresPrepare enrollment and budget reportsCurriculum (10%)
Organize and manage course scheduling, enrollments and approvals.Prepare course schedule in coordination with multi-year teaching plans and chair inputIdentify instructional gapsProvide finalized course schedule and revisions to SOE RegistrarCreate CARFs, as necessaryDetermine need for course announcementsKeep chair apprised of enrollmentsHelp navigate course-related issues (in collaboration with SOE Registrar)Communications (10%)
Develop and distribute ES quarterly electronic newsletter & annual highlights newsletter w/ solicitationCoordinate with Marsal Communications on social mediaManage programmatic content on SoE websiteOversee development and distribute of ES publicity communicationsAlumni Relations (5%)
Coordinate with the MA and PhD program managers to foster strong relationships with alumniWork with Alumni Records Office (ARO) to ensure ES group is preserved and propagated with new graduatesLinkedInManage and promote membershipPost ES news and event itemsShare ES alumni newsPost doctoral career-relevant informationAdditional duties as assigned.Minimum Requirements
Bachelor's degree or equivalent experience5+ years of administrative work in an academic unit or related5+ years experience supervising and mentoring staffDemonstrated inspiring and successful leadership to team members and creating a positive culture that supports professional and personal growthStrong finance skills and budget management experienceDemonstrated commitment to the values of diversity, inclusion, justice, and equityDemonstrated excellent communication skills with attention to detailStrategic thinker with the ability to manage multiple, competing priorities and deadlinesDemonstrated knowledge of Google Suite and Microsoft Suite, databases and ability to create reports, and knowledge or capacity to learn fast the use of the UM systems of Wolverine Access, Business Objects, M-Reports, etc.The University of Michigan School of Education is an equal opportunity employer with a strong institutional commitment to the development of a climate that supports equality of opportunity and respect for diversity. We seek to be supportive and interested in individuals who may have had non-traditional career and academic paths.Statement on Diversity:We respect and value individuals from all races, ethnic backgrounds, ages, genders, religions, sexual orientations, disabilities, economic or veteran status, and other diverse perspectives and individual differences. Further, we are committed to tolerance, sensitivity, understanding, and mutual respect everywhere within our community and we affirm our promise to make the School of Education a welcoming place for all. In seeking new staff members, we are committed to hiring those who share in our reverence and expectation for diversity.Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.The University of Michigan is an equal opportunity/affirmative action employer.
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Provide leadership for a positive, healthy office culture that supports professional growthServe as strategic partner to the department chair and other departmental leadersProvide a vision for ES office direction, including but not limited to initiating, designing, organizing and leading short- and long-term planning and new projects to achieve and advance department goalsCoordinate and lead office projectsInterpret policies and procedures to ensure complianceRepresent ES in university- and school-wide spaces and committeesHuman Resources (25%)
Hire, train and supervise Educational Studies administrative teamLead performance review process for staffCoordinate office coverage, roles and responsibilitiesPrepare and administer hiring and appointment paperwork for lecturers, student hourly appointments, and other appointmentsAdminister GEO Graduate Student Instructor/Graduate Student Research Asst. appointments for the departmentLead Departmental On-boarding for new ES faculty and staffApprove timesheets for administrative staff and serve as delegate approver for temporary hourly appointments, as neededFinance (20%)
Provide budgeting and expense projectionsEstablish controls to maintain budget oversightMaintain the operating budget and provide regular forecasting reports for Chair, including reports such as general, Rackham block grants, and gift fundsManage scholarly development budget, including the review of all faculty travel and discretionary accountsReview business transactions for compliance with relevant policies and regulations, provide departmental authorizationProvide guidance and troubleshoot with sponsored fund expendituresPrepare enrollment and budget reportsCurriculum (10%)
Organize and manage course scheduling, enrollments and approvals.Prepare course schedule in coordination with multi-year teaching plans and chair inputIdentify instructional gapsProvide finalized course schedule and revisions to SOE RegistrarCreate CARFs, as necessaryDetermine need for course announcementsKeep chair apprised of enrollmentsHelp navigate course-related issues (in collaboration with SOE Registrar)Communications (10%)
Develop and distribute ES quarterly electronic newsletter & annual highlights newsletter w/ solicitationCoordinate with Marsal Communications on social mediaManage programmatic content on SoE websiteOversee development and distribute of ES publicity communicationsAlumni Relations (5%)
Coordinate with the MA and PhD program managers to foster strong relationships with alumniWork with Alumni Records Office (ARO) to ensure ES group is preserved and propagated with new graduatesLinkedInManage and promote membershipPost ES news and event itemsShare ES alumni newsPost doctoral career-relevant informationAdditional duties as assigned.Minimum Requirements
Bachelor's degree or equivalent experience5+ years of administrative work in an academic unit or related5+ years experience supervising and mentoring staffDemonstrated inspiring and successful leadership to team members and creating a positive culture that supports professional and personal growthStrong finance skills and budget management experienceDemonstrated commitment to the values of diversity, inclusion, justice, and equityDemonstrated excellent communication skills with attention to detailStrategic thinker with the ability to manage multiple, competing priorities and deadlinesDemonstrated knowledge of Google Suite and Microsoft Suite, databases and ability to create reports, and knowledge or capacity to learn fast the use of the UM systems of Wolverine Access, Business Objects, M-Reports, etc.The University of Michigan School of Education is an equal opportunity employer with a strong institutional commitment to the development of a climate that supports equality of opportunity and respect for diversity. We seek to be supportive and interested in individuals who may have had non-traditional career and academic paths.Statement on Diversity:We respect and value individuals from all races, ethnic backgrounds, ages, genders, religions, sexual orientations, disabilities, economic or veteran status, and other diverse perspectives and individual differences. Further, we are committed to tolerance, sensitivity, understanding, and mutual respect everywhere within our community and we affirm our promise to make the School of Education a welcoming place for all. In seeking new staff members, we are committed to hiring those who share in our reverence and expectation for diversity.Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.The University of Michigan is an equal opportunity/affirmative action employer.
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