RealManage
Office Administrator
RealManage, Dallas, Texas, United States, 75215
OverviewCompany Overview:RealManage, an Inc. 5000 firm, operates in 26 states, providing comprehensive services to homeowners' associations, condominiums, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.
Recognized as one of the fastest-growing companies (#3 out of 5,000+ firms) in community management, RealManage delivers exceptional solutions with the best people, practices, and cloud-based/mobile technology at competitive prices.
Our MissionRealManage is committed to exceeding customer expectations, offering transparency, and fostering innovation. We strive to measure and improve our performance rapidly, cultivate a professional, diverse, and growth-oriented work environment, and build a financially robust organization for industry-leading innovations.
Core Values:Integrity : Always do the right thing.
Respect : Mutual respect is the foundation of every RealManage relationship.
Selflessness : Embrace teamwork and contribute to something larger than ourselves.
Personal Relationships : Recognize that business is about people, and people do business with those they like.
Always Improving : Continuously learn, grow, and evolve; at RealManage, we are always getting better.
ResponsibilitiesThe Office Administrator provides support to the Executive Vice President of Client Solutions and ensures the Dallas VCM office runs efficiently. While ensuring the values and culture of VCM, Inc. are always demonstrated, the Office Administrator provides administrative assistance in support of the company’s goals and objectives. A successful candidate must be a self-starter, take initiative, be extremely organized and able to thrive in a fast-paced environment.
Position Responsibilities
At all times, demonstrate and promote the mission, values and culture of VCM, Inc.
Check and respond to voicemails, emails, and mail inbox daily.
Provide general office administration duties to ensure our office spaces are clean, welcoming and comfortable for our guests and our employees
Open, scan/file as needed and distribute daily incoming mail. Administration of outgoing mail, postage meter and mail related supplies and incoming/outgoing overnight mailings
Assist both VCM EVPs with various clerical projects including occasional email maintenance, calendaring, correspondence and executive expense tracking.
Manage company announcements for associate birthdays, anniversaries, new employees and promotions, along with purchasing gifts, cards and gift cards as needed
Help create and coordinate various office competitions, themed campaigns, training events and other event related projects, to include printing, in-house marketing and other tasks to ensure desired outcome
Coordinate meetings as assigned. Sends out invites, prepares materials, reserves and sets up conference rooms with audio, visual and all conference call/Zoom, etc. needs prior to meeting.
Assists team members with various on and offsite company events on holidays, training days or other special days as designated. Ensure remote VCM offices are teleconferenced in and hosted as appropriate, providing inclusivity of remote team members.
Assist with social media accounts as requested, taking photos during events or assigning/requesting photos of other team members
Maintain conference room reservations as needed
Provide/order office supplies
Track inventory of VCM branded merch and order as necessary
Assist operational directors and administrative team with new hire onboarding, including systems access, building access, and appropriate hardware. Ensure office space is clean, functional and welcoming before start date.
Work with team members to assist in employee off-boarding process as needed.
Responsible for a welcoming, clean break room, and organized storage spaces.
Coordinate with contractors and building management regarding routine and other cleaning, facilities and maintenance issues to ensure office is clean, welcoming and the appropriate temperature
Provide telephone back up and occasional training for Customer Service Team as needed
Additional duties and projects, as assigned by Executive Vice Presidents.
QualificationsKey Competencies / Qualifications
Education: Highschool diploma or equivalent
Previous administrative or related experience
Ability to communicate clearly and effectively both orally and in writing
Demonstrated proficiency in Word, Power Point, Outlook, and Excel. Microsoft Publishing, Adobe Illustrator or Canva experience helpful.
An effective self-starter with problem solving skills who can perform a variety of work with minimal directions
Excellent organizational and multi-tasking skills to ensure timely completion of responsibilities and proactive communication with EVPs
Excellent, professional communication skills
Emotional Intelligence and good judgement with high ethical and confidentiality standards
Performs well under pressure; treats others with respect and consideration regardless of their status or position
Adapts well to changes in the work environment
Pay and Benefits:
$18.00 to $20.00, depending on education and experience.
Benefits include:
Medical Insurance
Dental Insurance
Vision Insurance
Life and Disability Insurance
HSA (Required High Deductible Medical Plan to be eligible)
FSA
Education Reimbursement
401K matching
Employee Assistance Program (EAP)
11 paid Holidays
Recognized as one of the fastest-growing companies (#3 out of 5,000+ firms) in community management, RealManage delivers exceptional solutions with the best people, practices, and cloud-based/mobile technology at competitive prices.
Our MissionRealManage is committed to exceeding customer expectations, offering transparency, and fostering innovation. We strive to measure and improve our performance rapidly, cultivate a professional, diverse, and growth-oriented work environment, and build a financially robust organization for industry-leading innovations.
Core Values:Integrity : Always do the right thing.
Respect : Mutual respect is the foundation of every RealManage relationship.
Selflessness : Embrace teamwork and contribute to something larger than ourselves.
Personal Relationships : Recognize that business is about people, and people do business with those they like.
Always Improving : Continuously learn, grow, and evolve; at RealManage, we are always getting better.
ResponsibilitiesThe Office Administrator provides support to the Executive Vice President of Client Solutions and ensures the Dallas VCM office runs efficiently. While ensuring the values and culture of VCM, Inc. are always demonstrated, the Office Administrator provides administrative assistance in support of the company’s goals and objectives. A successful candidate must be a self-starter, take initiative, be extremely organized and able to thrive in a fast-paced environment.
Position Responsibilities
At all times, demonstrate and promote the mission, values and culture of VCM, Inc.
Check and respond to voicemails, emails, and mail inbox daily.
Provide general office administration duties to ensure our office spaces are clean, welcoming and comfortable for our guests and our employees
Open, scan/file as needed and distribute daily incoming mail. Administration of outgoing mail, postage meter and mail related supplies and incoming/outgoing overnight mailings
Assist both VCM EVPs with various clerical projects including occasional email maintenance, calendaring, correspondence and executive expense tracking.
Manage company announcements for associate birthdays, anniversaries, new employees and promotions, along with purchasing gifts, cards and gift cards as needed
Help create and coordinate various office competitions, themed campaigns, training events and other event related projects, to include printing, in-house marketing and other tasks to ensure desired outcome
Coordinate meetings as assigned. Sends out invites, prepares materials, reserves and sets up conference rooms with audio, visual and all conference call/Zoom, etc. needs prior to meeting.
Assists team members with various on and offsite company events on holidays, training days or other special days as designated. Ensure remote VCM offices are teleconferenced in and hosted as appropriate, providing inclusivity of remote team members.
Assist with social media accounts as requested, taking photos during events or assigning/requesting photos of other team members
Maintain conference room reservations as needed
Provide/order office supplies
Track inventory of VCM branded merch and order as necessary
Assist operational directors and administrative team with new hire onboarding, including systems access, building access, and appropriate hardware. Ensure office space is clean, functional and welcoming before start date.
Work with team members to assist in employee off-boarding process as needed.
Responsible for a welcoming, clean break room, and organized storage spaces.
Coordinate with contractors and building management regarding routine and other cleaning, facilities and maintenance issues to ensure office is clean, welcoming and the appropriate temperature
Provide telephone back up and occasional training for Customer Service Team as needed
Additional duties and projects, as assigned by Executive Vice Presidents.
QualificationsKey Competencies / Qualifications
Education: Highschool diploma or equivalent
Previous administrative or related experience
Ability to communicate clearly and effectively both orally and in writing
Demonstrated proficiency in Word, Power Point, Outlook, and Excel. Microsoft Publishing, Adobe Illustrator or Canva experience helpful.
An effective self-starter with problem solving skills who can perform a variety of work with minimal directions
Excellent organizational and multi-tasking skills to ensure timely completion of responsibilities and proactive communication with EVPs
Excellent, professional communication skills
Emotional Intelligence and good judgement with high ethical and confidentiality standards
Performs well under pressure; treats others with respect and consideration regardless of their status or position
Adapts well to changes in the work environment
Pay and Benefits:
$18.00 to $20.00, depending on education and experience.
Benefits include:
Medical Insurance
Dental Insurance
Vision Insurance
Life and Disability Insurance
HSA (Required High Deductible Medical Plan to be eligible)
FSA
Education Reimbursement
401K matching
Employee Assistance Program (EAP)
11 paid Holidays