University of California-Berkeley
Office and Program Manager (7377U), Institute of European Studies - #72052
University of California-Berkeley, Berkeley, California, United States, 94709
Job ID:
72052Location:
Main Campus-BerkeleyFull/Part Time:
Full TimeAbout BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.Departmental OverviewThe Institute of European Studies (IES) at UC Berkeley is the leading research center on Europe in the Western United States, and among the top three such organizations in the nation. Through interdisciplinary scholarship, international collaborations, grant opportunities, and community outreach, IES fosters a deeper understanding of Europe's past, present, and future.Position SummaryThe Administrative Officer 3 serves as one of the key administrative contacts for the Institute of European Studies. Supervised by the Institute's Chief Administrative Officer, the incumbent is responsible for day to day administrative operations support and Institute research support work, including working with the Institute's directors to ensure the successful implementation of IES programs.ResponsibilitiesAdministrative OperationsProvides executive level administrative support and assistance to the Director, Associate Director, and Administrative Director.Develops and implements methods for increasing operational efficiency; recommends budgeting strategies, budget forecasting, and re-forecasting to enhance academic performance within spending limits in consultation with the administrative director.Monitors budgets and reports for spending according to university policy and grant restrictions.Ensures the collection of IES visiting scholar fees, manages all supplier registrations and ensures the accuracy of the reimbursement of travel expenses, honoraria payments, and stipend payment distribution for the Institute.General administrative support such as ensuring that daily administrative operations run smoothly for the front office. Supervises work study students to provide front-line customer service to faculty, students as well as visitors and high-level guests of the Institute.Updates website and marketing materials as needed.In consultation with the Directors, plan and administer administrative operations services such as IT, Event Planner Card (EPC) and space management.Programmatic Planning: Center for Portuguese Studies (CPS)In consultation with the CPS Director, manages the Berkeley-Portugal program.Assists the CPS Director in organizing small scale public events and making the annual report for the sponsors.Updates the CPS website page.In consultation with the Graduate Division, evaluates applications for the Pinto Fialon scholarship program and ensures disbursement of undergraduate and graduate awards for the Pinto/Fialon Fellowships for each academic year.In close collaboration with the Consulate of Portugal in San Francisco, publicize and promote lectures and colloquia and other public events related to Portugal on the UC Berkeley campus.Programmatic Planning: Center for British Studies, Modern Greek & Hellenic Studies, and Anglo American StudiesPlans and coordinates small scale conferences and events, and works with faculty directors of each program to successfully carry out the administrative needs.Administers and ensures the successful rollout of faculty and student exchange programs.Assists the program directors in making the annual reports for the sponsors.Required QualificationsThorough knowledge of University rules and regulations, campus specific processes, protocols and procedures for budget, accounting and fund management.Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.Experience managing budgets, budget forecasting and re-forecasting.Ability to communicate effectively with all levels of staff, faculty, alumni/donors, and government officials, students, and external constituencies.Ability to take initiative and manage projects with minimal supervision.Ability to multi-task with demanding timeframes, remain calm and maintain a professional demeanor at all times.Strong service orientation and ability to work proactively as part of a team.Ability to use discretion and maintain confidentiality.Bachelor's degree in related area and/or equivalent experience/training.Preferred QualificationsSolid knowledge of common University-specific computer application programs.Knowledge of Portuguese or Modern Greek.Salary & BenefitsThis is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.The budgeted annual salary that the University reasonably expects to pay for this position is $80,400.00 - $90,000.00.How to ApplyTo apply, please submit your resume and cover letter.Other InformationThis is not a visa opportunity.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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72052Location:
Main Campus-BerkeleyFull/Part Time:
Full TimeAbout BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.Departmental OverviewThe Institute of European Studies (IES) at UC Berkeley is the leading research center on Europe in the Western United States, and among the top three such organizations in the nation. Through interdisciplinary scholarship, international collaborations, grant opportunities, and community outreach, IES fosters a deeper understanding of Europe's past, present, and future.Position SummaryThe Administrative Officer 3 serves as one of the key administrative contacts for the Institute of European Studies. Supervised by the Institute's Chief Administrative Officer, the incumbent is responsible for day to day administrative operations support and Institute research support work, including working with the Institute's directors to ensure the successful implementation of IES programs.ResponsibilitiesAdministrative OperationsProvides executive level administrative support and assistance to the Director, Associate Director, and Administrative Director.Develops and implements methods for increasing operational efficiency; recommends budgeting strategies, budget forecasting, and re-forecasting to enhance academic performance within spending limits in consultation with the administrative director.Monitors budgets and reports for spending according to university policy and grant restrictions.Ensures the collection of IES visiting scholar fees, manages all supplier registrations and ensures the accuracy of the reimbursement of travel expenses, honoraria payments, and stipend payment distribution for the Institute.General administrative support such as ensuring that daily administrative operations run smoothly for the front office. Supervises work study students to provide front-line customer service to faculty, students as well as visitors and high-level guests of the Institute.Updates website and marketing materials as needed.In consultation with the Directors, plan and administer administrative operations services such as IT, Event Planner Card (EPC) and space management.Programmatic Planning: Center for Portuguese Studies (CPS)In consultation with the CPS Director, manages the Berkeley-Portugal program.Assists the CPS Director in organizing small scale public events and making the annual report for the sponsors.Updates the CPS website page.In consultation with the Graduate Division, evaluates applications for the Pinto Fialon scholarship program and ensures disbursement of undergraduate and graduate awards for the Pinto/Fialon Fellowships for each academic year.In close collaboration with the Consulate of Portugal in San Francisco, publicize and promote lectures and colloquia and other public events related to Portugal on the UC Berkeley campus.Programmatic Planning: Center for British Studies, Modern Greek & Hellenic Studies, and Anglo American StudiesPlans and coordinates small scale conferences and events, and works with faculty directors of each program to successfully carry out the administrative needs.Administers and ensures the successful rollout of faculty and student exchange programs.Assists the program directors in making the annual reports for the sponsors.Required QualificationsThorough knowledge of University rules and regulations, campus specific processes, protocols and procedures for budget, accounting and fund management.Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.Experience managing budgets, budget forecasting and re-forecasting.Ability to communicate effectively with all levels of staff, faculty, alumni/donors, and government officials, students, and external constituencies.Ability to take initiative and manage projects with minimal supervision.Ability to multi-task with demanding timeframes, remain calm and maintain a professional demeanor at all times.Strong service orientation and ability to work proactively as part of a team.Ability to use discretion and maintain confidentiality.Bachelor's degree in related area and/or equivalent experience/training.Preferred QualificationsSolid knowledge of common University-specific computer application programs.Knowledge of Portuguese or Modern Greek.Salary & BenefitsThis is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.The budgeted annual salary that the University reasonably expects to pay for this position is $80,400.00 - $90,000.00.How to ApplyTo apply, please submit your resume and cover letter.Other InformationThis is not a visa opportunity.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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