Ventura County
Contracts Manager - Probation Agency
Ventura County, Ventura, California, us, 93006
WHAT WE OFFERThe County of Ventura offers an attractive compensation and benefits package. In addition to the salary of approximately $81,629.99 to $128,450.31 annually, an employee within this position will also be eligible for the following:A general salary increase
of 3.5% effective December 22, 2024.Educational Incentive
- An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.Bilingual Incentive
- Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level (II), or $1.32 per hour (Level III).Annual Leave Redemption -
The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months.Annual Leave Accrual
- A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service (based on a full-time schedule; hours are pro-rated for part-time schedules).Deferred Compensation
- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.Health Insurance
- You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.Flexible Spending Accounts
- Pre-tax benefit towards eligible medical, dental, and vision care expenses.Pension Plan
- Participation in the County's defined pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.Holidays
- 12 paid days per year which includes a scheduled floating holiday.
The PositionThe Ventura County Probation Agency (VCPA) is seeking a detail-oriented contract manager with excellent negotiation and communication skills to direct and oversee the entire contract lifecycle for the Agency.
Under general direction of the Fiscal Manager II, the Contracts Manager is responsible for drafting and executing a wide range of contracts and contracting documents (e.g., contracts, memoranda of understanding, etc.) from drafting to execution and beyond; ensuring contracts meet legal requirements, stakeholder needs, and Agency goals; monitoring contract performance; working with stakeholders to resolve issues that arise; maintaining contract documentation; and communicating contract information to all stakeholders.
The Ideal CandidateThe ideal candidate will have demonstrated experience negotiating, developing, and executing a wide range of contracts and contracting documents in the public sector; possess a comprehensive understanding of contract law, terms, and conditions; have strong management, organizational, and leadership skills to coordinate the work of professional and technical personnel; and excellent communication and interpersonal skills to foster strong, collaborative relationships with internal and external partners.
Duties may include, but are not limited to the following:Manages and oversees the contract lifecycle management workflow for the Agency that includes negotiating, drafting, reviewing, editing, and executing contracts in accordance with agreed upon terms, legal requirements, and policies and procedures.Sets timelines, coordinates tasks with multiple stakeholders, and ensures that all contractual obligations are met on schedule.Prepares various contract-related documents (e.g. correspondence, reports, letters to the County Board of Supervisors, etc.).Manages contract amendments, renewals, and terminations and works closely with legal teams to identify proposed solutions that will resolve/mitigate potential risks, issues and disputes that could affect the contract.Reviews, negotiates, and analyzes contract budgets to determine the financial implications, applicable funding streams, and allowable expenses in accordance with State, federal and local laws, regulations and policies.Develops and implements effective contract management strategies, procedures, and policies that align with the Agency’s mission, vision, and goals.Acts as the primary point of contact for all contract-related questions and coordinates with different departments/agencies and stakeholders to gather necessary information, approvals and presents information on all contract related matters.Keeps detailed records of all contracts and related documents, and maintains an organized, accurate, and up to date contract tracking system.Conducts regular self-assessments to ensure compliance with legal requirements and Agency/County policies and identify areas for improvement.Uses technology (e.g., contract management software, data analytics, etc.) to drive innovation and improve contract performance.Represents the Agency in meetings, negotiations, conferences, multi-disciplinary committees, and other workgroup settings.Selects, supervises, directs, evaluates, coaches, and develops staff.Performs other duties as assigned.
EDUCATION, TRAINING and EXPERIENCEAny combination of education and considerable experience which has led to the acquisition of the required knowledge, skills and abilities to perform the assigned contract management and staff supervision functions for the organization.
Program Administrator III:
The equivalent to a Bachelor's Degree in Business Administration or a related discipline AND at least two (2) years of recent, paid professional-level experience in negotiating, drafting, executing, and managing contracts.
Senior Program Administrator:
The equivalent to a Bachelor's Degree in Business Administration or a related discipline AND at least three (3) years of recent, paid professional-level experience in negotiating, drafting, executing, and managing contracts.
NECESSARY SPECIAL REQUIREMENTS:
Must possess or be able to obtain and maintain a valid California driver license.
DESIRED:
Certified Professional Public Buyer, Certified Public Procurement Officer, National Institute of Government Purchasing - Certified Procurement Professional (NIGP-CPP), Certified Federal Contracts Manager or Certified Professional Contracts ManagerExperience using contract softwarePublic sector experience managing contractsExperience in government procurement
FINAL FILING DATE:
Applications must be received by the County of Ventura Human Resources no later than 5:00 PM on Friday, September 13, 2024.#J-18808-Ljbffr
of 3.5% effective December 22, 2024.Educational Incentive
- An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.Bilingual Incentive
- Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level (II), or $1.32 per hour (Level III).Annual Leave Redemption -
The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months.Annual Leave Accrual
- A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service (based on a full-time schedule; hours are pro-rated for part-time schedules).Deferred Compensation
- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.Health Insurance
- You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.Flexible Spending Accounts
- Pre-tax benefit towards eligible medical, dental, and vision care expenses.Pension Plan
- Participation in the County's defined pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.Holidays
- 12 paid days per year which includes a scheduled floating holiday.
The PositionThe Ventura County Probation Agency (VCPA) is seeking a detail-oriented contract manager with excellent negotiation and communication skills to direct and oversee the entire contract lifecycle for the Agency.
Under general direction of the Fiscal Manager II, the Contracts Manager is responsible for drafting and executing a wide range of contracts and contracting documents (e.g., contracts, memoranda of understanding, etc.) from drafting to execution and beyond; ensuring contracts meet legal requirements, stakeholder needs, and Agency goals; monitoring contract performance; working with stakeholders to resolve issues that arise; maintaining contract documentation; and communicating contract information to all stakeholders.
The Ideal CandidateThe ideal candidate will have demonstrated experience negotiating, developing, and executing a wide range of contracts and contracting documents in the public sector; possess a comprehensive understanding of contract law, terms, and conditions; have strong management, organizational, and leadership skills to coordinate the work of professional and technical personnel; and excellent communication and interpersonal skills to foster strong, collaborative relationships with internal and external partners.
Duties may include, but are not limited to the following:Manages and oversees the contract lifecycle management workflow for the Agency that includes negotiating, drafting, reviewing, editing, and executing contracts in accordance with agreed upon terms, legal requirements, and policies and procedures.Sets timelines, coordinates tasks with multiple stakeholders, and ensures that all contractual obligations are met on schedule.Prepares various contract-related documents (e.g. correspondence, reports, letters to the County Board of Supervisors, etc.).Manages contract amendments, renewals, and terminations and works closely with legal teams to identify proposed solutions that will resolve/mitigate potential risks, issues and disputes that could affect the contract.Reviews, negotiates, and analyzes contract budgets to determine the financial implications, applicable funding streams, and allowable expenses in accordance with State, federal and local laws, regulations and policies.Develops and implements effective contract management strategies, procedures, and policies that align with the Agency’s mission, vision, and goals.Acts as the primary point of contact for all contract-related questions and coordinates with different departments/agencies and stakeholders to gather necessary information, approvals and presents information on all contract related matters.Keeps detailed records of all contracts and related documents, and maintains an organized, accurate, and up to date contract tracking system.Conducts regular self-assessments to ensure compliance with legal requirements and Agency/County policies and identify areas for improvement.Uses technology (e.g., contract management software, data analytics, etc.) to drive innovation and improve contract performance.Represents the Agency in meetings, negotiations, conferences, multi-disciplinary committees, and other workgroup settings.Selects, supervises, directs, evaluates, coaches, and develops staff.Performs other duties as assigned.
EDUCATION, TRAINING and EXPERIENCEAny combination of education and considerable experience which has led to the acquisition of the required knowledge, skills and abilities to perform the assigned contract management and staff supervision functions for the organization.
Program Administrator III:
The equivalent to a Bachelor's Degree in Business Administration or a related discipline AND at least two (2) years of recent, paid professional-level experience in negotiating, drafting, executing, and managing contracts.
Senior Program Administrator:
The equivalent to a Bachelor's Degree in Business Administration or a related discipline AND at least three (3) years of recent, paid professional-level experience in negotiating, drafting, executing, and managing contracts.
NECESSARY SPECIAL REQUIREMENTS:
Must possess or be able to obtain and maintain a valid California driver license.
DESIRED:
Certified Professional Public Buyer, Certified Public Procurement Officer, National Institute of Government Purchasing - Certified Procurement Professional (NIGP-CPP), Certified Federal Contracts Manager or Certified Professional Contracts ManagerExperience using contract softwarePublic sector experience managing contractsExperience in government procurement
FINAL FILING DATE:
Applications must be received by the County of Ventura Human Resources no later than 5:00 PM on Friday, September 13, 2024.#J-18808-Ljbffr