Expedia, Inc.
Executive Assistant
Expedia, Inc., San Francisco, California, United States, 94199
If you need assistance during the recruiting process due to a disability, please reach out to our Recruiting Accommodations Team through the
Accommodation Request
form. This form is used only by individuals with disabilities who require assistance or adjustments in applying and interviewing for a job. This form is not for inquiring about a position or the status of an application.Are you a highly experienced administrative professional with a consistent track record of working in fast-paced, multidimensional environments? Expedia Group is looking for a high caliber
Executive Assistant
to provide support to multiple VPs and Leaders within the organization. Due to the nature of business in this environment, you will have sound judgement, common sense, and a collaborative and inclusive spirit. And of course, a love for travel!Please note, this role must be based in our Seattle or San Francisco office.The ideal candidate is someone who has a real passion for making leaders and organizations better, through relationships, collaboration and keeping things running with great process. This position requires someone who is organized; has excellent interpersonal skills; shows initiative, and drive; and the ability to set priorities and handle multiple tasks at a time with little direction.To be successful, you can anticipate and remove administrative roadblocks; make timely decisions; have strong planning and organizational skills; have experience supporting multiple VPs with domestic and international employees. You should be able to build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.What You’ll DoReceives multiple information requests and anticipates information monitoring needs.Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools.Uses organized systems to store or archive information/files as appropriate, and follows company protocols for disposing of sensitive information.Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning.Manages administrative tasks for implementation of employee engagement activities/events.Continuously reviews personal results against desired standards and takes corrective action to ensure success.Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels.Develops understanding of organizational terminology, org structure of whole company.Ensures there is coverage during absence. Provides coverage for peers when absent.Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables.Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency.Considers team members’ time commitments in creating schedules and planning meetings.Tracks deadlines follows up with team members to ensure deadlines are successfully met.Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate.Attends offsite meetings and takes notes.Manages daily schedules and sets up personal appointments for the executives.Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc.Manages group calendar for team.Builds strong relationships across the organization with internal and external stakeholders.Handles confidential information with integrity.Connects with extended EA teams to proactively plan team's calendar needs.Processes expenses, handles vendor set-up and corporate credit card reconciliation.Handles vendor set up and invoicing for suppliers not paid through credit card.Who You AreMinimum of five years of experience of relevant work in a rapidly changing environment. Experience working for a technology company a plus.Experience working with senior-level Executives, is a must.Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and Visio.Experience with expense reporting and travel management tools.College degree in business preferred, or applicable work experience.Detailed planning, time management, and organizational skills.Exceptional written, verbal, and interpersonal communication skills.Team and customer service orientation.Positive, proactive, and able to have fun at work.Why join usExpedia Group recognizes our success is dependent on the success of our people. We are the world's travel platform, made up of the most knowledgeable, passionate, and creative people in our business. Our brands recognize the power of travel to break down barriers and make people's lives better - that responsibility inspires us to be the place where exceptional people want to do their best work, and to provide them to tools to do so.If you have a hunger to make a difference with one of the most loved consumer brands in the world and to work in the dynamic travel industry, this is the job for you.Diversity statementExpedia is committed to creating an inclusive work environment with a diverse workforce. All applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, or national origin.
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Accommodation Request
form. This form is used only by individuals with disabilities who require assistance or adjustments in applying and interviewing for a job. This form is not for inquiring about a position or the status of an application.Are you a highly experienced administrative professional with a consistent track record of working in fast-paced, multidimensional environments? Expedia Group is looking for a high caliber
Executive Assistant
to provide support to multiple VPs and Leaders within the organization. Due to the nature of business in this environment, you will have sound judgement, common sense, and a collaborative and inclusive spirit. And of course, a love for travel!Please note, this role must be based in our Seattle or San Francisco office.The ideal candidate is someone who has a real passion for making leaders and organizations better, through relationships, collaboration and keeping things running with great process. This position requires someone who is organized; has excellent interpersonal skills; shows initiative, and drive; and the ability to set priorities and handle multiple tasks at a time with little direction.To be successful, you can anticipate and remove administrative roadblocks; make timely decisions; have strong planning and organizational skills; have experience supporting multiple VPs with domestic and international employees. You should be able to build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.What You’ll DoReceives multiple information requests and anticipates information monitoring needs.Uses information management tools (e.g. Basecamp, SharePoint, Workday, Streams) and documents standard processes for sharing information using those tools.Uses organized systems to store or archive information/files as appropriate, and follows company protocols for disposing of sensitive information.Orchestrates logistics for team events both onsite and offsite teams including catering, room setup, and room planning.Manages administrative tasks for implementation of employee engagement activities/events.Continuously reviews personal results against desired standards and takes corrective action to ensure success.Proactively takes on assignments to stretch own capabilities and contributes to overall team performance levels.Develops understanding of organizational terminology, org structure of whole company.Ensures there is coverage during absence. Provides coverage for peers when absent.Balances several projects and tasks simultaneously with minimal error and without losing track of important details or deliverables.Recognizes inefficiencies in process and makes independent and scalable recommendations/changes to improve efficiency.Considers team members’ time commitments in creating schedules and planning meetings.Tracks deadlines follows up with team members to ensure deadlines are successfully met.Acts as go-to point of contact for all internal and external communications; fielding emails and messages and managing correspondence as appropriate.Attends offsite meetings and takes notes.Manages daily schedules and sets up personal appointments for the executives.Coordinates all travel arrangements, including itineraries, flight check-in, transportation to and from airport, etc.Manages group calendar for team.Builds strong relationships across the organization with internal and external stakeholders.Handles confidential information with integrity.Connects with extended EA teams to proactively plan team's calendar needs.Processes expenses, handles vendor set-up and corporate credit card reconciliation.Handles vendor set up and invoicing for suppliers not paid through credit card.Who You AreMinimum of five years of experience of relevant work in a rapidly changing environment. Experience working for a technology company a plus.Experience working with senior-level Executives, is a must.Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and Visio.Experience with expense reporting and travel management tools.College degree in business preferred, or applicable work experience.Detailed planning, time management, and organizational skills.Exceptional written, verbal, and interpersonal communication skills.Team and customer service orientation.Positive, proactive, and able to have fun at work.Why join usExpedia Group recognizes our success is dependent on the success of our people. We are the world's travel platform, made up of the most knowledgeable, passionate, and creative people in our business. Our brands recognize the power of travel to break down barriers and make people's lives better - that responsibility inspires us to be the place where exceptional people want to do their best work, and to provide them to tools to do so.If you have a hunger to make a difference with one of the most loved consumer brands in the world and to work in the dynamic travel industry, this is the job for you.Diversity statementExpedia is committed to creating an inclusive work environment with a diverse workforce. All applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, or national origin.
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