The Johns Hopkins University
Grants & Contracts Manager
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
We are seeking a
Grants & Contracts Manager
for the Laboratory for Computational Sensing and Robotics (LCSR) responsible for all financial activities related to the sponsored and non-sponsored projects within the center. This role will oversee the pre-award, post-award, and closeout activities for a variety of grants/contracts, with varying levels of complexity. The Manager serves as the first point of contact and resource guide for department faculty and finance staff for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations, and commercial contract proposals, including providing instruction on protocol, regulations, and guidelines pertinent to the agency/or university.This will be a fast-paced, multi-tasking, and visible position that oversees a dynamic team of financial staff that work in conjunction with academic and administrative staff to provide support to the faculty, students, and programs of the center. The position is expected to maintain a high degree of professionalism and trust and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical.Specific Duties & ResponsibilitiesFinancial, 85%Serve as department/division liaison for Departmental Sponsored Projects Office, Office of Research Administration, and University Shared Services.Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.Responsible for departmental pre-review of complex proposals.Manage process of final grant package presentation and approval with the Office of Research Administration.Responsible for the timely preparation of proposal budget for Principal Investigator Review.Revise and advise on approved budget changes to awarded grants/contracts.Manage the sponsored portfolios of various departmental faculty.Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds. Review SAP reports, analyze variances, and take appropriate action.Manage internal sponsored audits and the development of an account reconciliation system for sponsored accounts.Develop reports for forecasting and trending of expenditures of awards.Manage the process for delivering the technical and financial reports for private and government sponsors.Provide ongoing guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications.Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status. Provide relevant updates and reports to departmental leadership as needed.Assist with closeout of grants and contracts.Ensure that related post-award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.Oversee and direct all aspects of complex award management activities and provide oversight to other members of the grants & contracts team, including monitoring and managing accounts, audits, evaluations, and reporting.Provide information and direct assistance required to complete contract and grant closeouts. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.Manage the performance and efficiency of other members of the departmental grants and contracts team.Review and approve journal transfers, check deposits, P-card charges, and travel reimbursements.Assist in the development of annual operating budget.Performance Management, 15%Conduct annual reviews.Provide ongoing feedback and constructive criticism.Prioritize and direct work efforts, providing guidance and direction.Motivate for higher collaboration and performance.Conduct interviews and make recommendations for hire.Special Knowledge, Skills, & AbilitiesKnowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system preferred.Ability to make independent judgments and act on decisions daily.Proven ability to provide leadership, management, and training to the sponsored research team.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.Strong communication skills are required as well as tact and discretion. Maintain strict confidentiality of payroll/personnel and budget information.Knowledge of Excel, Access, and Word.Knowledge of JHU online systems for budgets, purchasing, and accounting preferred.Supervisory Responsibility1 Sr. Grants & Contracts Analyst, 1 Grants & Contracts Analyst, 1 Budget Analyst, and 1 Budget Specialist.Budget Authority$12m in sponsored activities.Minimum QualificationsBachelor's Degree.Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high-level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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Grants & Contracts Manager
for the Laboratory for Computational Sensing and Robotics (LCSR) responsible for all financial activities related to the sponsored and non-sponsored projects within the center. This role will oversee the pre-award, post-award, and closeout activities for a variety of grants/contracts, with varying levels of complexity. The Manager serves as the first point of contact and resource guide for department faculty and finance staff for the planning and development of budgets for submission with grant packages to various federal agencies, private agencies, foundations, and commercial contract proposals, including providing instruction on protocol, regulations, and guidelines pertinent to the agency/or university.This will be a fast-paced, multi-tasking, and visible position that oversees a dynamic team of financial staff that work in conjunction with academic and administrative staff to provide support to the faculty, students, and programs of the center. The position is expected to maintain a high degree of professionalism and trust and must be able to prioritize and multitask based on changing needs and deadlines. Inter- and intra-office communication and teamwork skills are critical.Specific Duties & ResponsibilitiesFinancial, 85%Serve as department/division liaison for Departmental Sponsored Projects Office, Office of Research Administration, and University Shared Services.Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.Responsible for departmental pre-review of complex proposals.Manage process of final grant package presentation and approval with the Office of Research Administration.Responsible for the timely preparation of proposal budget for Principal Investigator Review.Revise and advise on approved budget changes to awarded grants/contracts.Manage the sponsored portfolios of various departmental faculty.Develop and oversee the maintenance of budget monitoring systems for JHU departmental funds. Review SAP reports, analyze variances, and take appropriate action.Manage internal sponsored audits and the development of an account reconciliation system for sponsored accounts.Develop reports for forecasting and trending of expenditures of awards.Manage the process for delivering the technical and financial reports for private and government sponsors.Provide ongoing guidance, facilitation & expertise to faculty in their grant pursuit efforts by providing analysis of all grant and contract applications.Ensure compliance in all areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status. Provide relevant updates and reports to departmental leadership as needed.Assist with closeout of grants and contracts.Ensure that related post-award processes are coordinated appropriately by members of the grants & contracts team, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.Oversee and direct all aspects of complex award management activities and provide oversight to other members of the grants & contracts team, including monitoring and managing accounts, audits, evaluations, and reporting.Provide information and direct assistance required to complete contract and grant closeouts. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.Manage the performance and efficiency of other members of the departmental grants and contracts team.Review and approve journal transfers, check deposits, P-card charges, and travel reimbursements.Assist in the development of annual operating budget.Performance Management, 15%Conduct annual reviews.Provide ongoing feedback and constructive criticism.Prioritize and direct work efforts, providing guidance and direction.Motivate for higher collaboration and performance.Conduct interviews and make recommendations for hire.Special Knowledge, Skills, & AbilitiesKnowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system preferred.Ability to make independent judgments and act on decisions daily.Proven ability to provide leadership, management, and training to the sponsored research team.Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.Strong communication skills are required as well as tact and discretion. Maintain strict confidentiality of payroll/personnel and budget information.Knowledge of Excel, Access, and Word.Knowledge of JHU online systems for budgets, purchasing, and accounting preferred.Supervisory Responsibility1 Sr. Grants & Contracts Analyst, 1 Grants & Contracts Analyst, 1 Budget Analyst, and 1 Budget Specialist.Budget Authority$12m in sponsored activities.Minimum QualificationsBachelor's Degree.Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high-level, direct involvement in JHU grants and contracts leadership development training projects, serving as a recognized subject matter expert.Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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