Maricopa Community College district
Administrative Specialist (Specially Funded)
Maricopa Community College district, Tempe, Arizona, us, 85285
Administrative Specialist (Specially Funded)
Job ID:
320511Location:
Rio Salado Community CollegeFull/Part Time:Regular/Temporary:
Regular
Hiring Salary Range
$18.82 - $21.76/hourly, DOE
Grade
107
Work Schedule
Monday - Thursday 8:30am - 7:00pm; some evenings and weekends may be required
Work Calendar
12 Months
Funding Information
This is a grant funded assignment with a projected end date of 06-30-2025 with renewal based on available funds and the needs of MCCCD.
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at MaricopaMany of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governanceOne of the largest community college systems in the country2020 Healthy Arizona Worksites Program recipientNamed 19th Best Employer for Women by Forbes2019 No. 42 in Arizona's Best EmployersBenefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
20 paid observed holidaysArizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)Paid vacation, sick, and personal timeMaricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)Annual professional development growth fundingTuition reimbursement for employees and dependentsFlexible work schedulesMaricopa Employee Health & Wellness Program:
Sight-On-Site Eye Care ServicesDiabetes Empowerment Education ProgramMobile On-site Mammography ScreeningsEmployee Assistance Program (EAP)Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and morePre-Retirement Events
Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)Job Summary
Provides administrative support, office coordination, and records processing for student services. Works directly with students, staff, instructors, and internal and external partners. Assists with enrollment and record keeping; enters and verifies data; ensures accuracy and timeliness of fee payment process, and maintains and audits program records to ensure compliance with college and grant requirements. Serves as an onsite liaison to community college partners.
Essential Functions
35% - Provides direct, front line customer service for students and the public, coordinates front desk operations, answers program inquiries in person and by telephone; conducts in-person and virtual registration, fee, and intake processes; troubleshoots registration issues; schedules standardized assessments, and collaborates with internal and external stakeholders.35% - Maintains confidential student records adhering to college, state, grant, and federal guidelines; accurately enters and maintains data using a variety of databases; audits student enrollment, attendance, and assessment data and records; analyzes records for data quality assurance; orders office supplies and ensures accuracy and timelines of fee payment log20% - Provides technical support and training for existing and new staff, onboards new support staff, participates regularly in staff meetings, and directs the workflow of staff10% - Assists with other administrative, data, and support-related duties as assigned
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one (1) year of clerical, administrative office support or related experience.
OR
High School Diploma/GED and three (3) years of clerical, administrative office support or related experience.
Desired Qualifications
A. Customer service experienceB. Experience in maintaining records and tracking and organizing dataC. Experience working in an educational settingD. Experience working with diverse populationsE. Leadership experience in a collaborative environmentF. Experience using Google Suite Microsoft Office, computer-based databases, and spreadsheets
Special Working Conditions
Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving:http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements .May be required to lift or carry up to 25 lbs. The primary work location is Rio Salado College @ South Mountain Community College, 7050 S. 24th St, Phoenix, AZ 8504 Requires some mornings and / or weekendsMay require occasional work at other college sites and some local travelo RSC Downtown: 619 N. 7 th Ave., Phoenix, AZ 85007o RSC Northern: 1715 W. Northern Ave., Phoenix, AZ 85021o RSC Southern: 3320 S. Price Rd., Tempe, AZ 85282.o RSC Surprise: 12535 W. Smokey Dr., Surprise, AZ 8537o RSC Tempe: 2323 W. 14 th Street., Tempe, AZ 85281o RSC Thomas: 3631 W. Thomas Rd., Phoenix, AZ 85019o RSC @ West-MEC Northeast- 1617 W Williams Dr, Phoenix, AZ 85027o RSC @ Glendale Community College, 6000 W Olive Ave, Glendale, AZ 85302
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.Indicate whether former or current employment is Full-Time or;Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.Three professional references, preferably current and/or former supervisors. If references are not provided in the resume upon application, they will be requested at time of interview.
Additional guidance can be found here.
Posting Close Date
Open until filled
First Review September 11th, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O.Tafari Osayande, o.tafari.osayande@riosalado.edu, 480-517-8196.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320511&PostingSeq=1
jeid-5600d8bf1b9c0f49b5b5c0b49c8b3e53
Job ID:
320511Location:
Rio Salado Community CollegeFull/Part Time:Regular/Temporary:
Regular
Hiring Salary Range
$18.82 - $21.76/hourly, DOE
Grade
107
Work Schedule
Monday - Thursday 8:30am - 7:00pm; some evenings and weekends may be required
Work Calendar
12 Months
Funding Information
This is a grant funded assignment with a projected end date of 06-30-2025 with renewal based on available funds and the needs of MCCCD.
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at MaricopaMany of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governanceOne of the largest community college systems in the country2020 Healthy Arizona Worksites Program recipientNamed 19th Best Employer for Women by Forbes2019 No. 42 in Arizona's Best EmployersBenefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
20 paid observed holidaysArizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)Paid vacation, sick, and personal timeMaricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)Annual professional development growth fundingTuition reimbursement for employees and dependentsFlexible work schedulesMaricopa Employee Health & Wellness Program:
Sight-On-Site Eye Care ServicesDiabetes Empowerment Education ProgramMobile On-site Mammography ScreeningsEmployee Assistance Program (EAP)Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and morePre-Retirement Events
Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)Job Summary
Provides administrative support, office coordination, and records processing for student services. Works directly with students, staff, instructors, and internal and external partners. Assists with enrollment and record keeping; enters and verifies data; ensures accuracy and timeliness of fee payment process, and maintains and audits program records to ensure compliance with college and grant requirements. Serves as an onsite liaison to community college partners.
Essential Functions
35% - Provides direct, front line customer service for students and the public, coordinates front desk operations, answers program inquiries in person and by telephone; conducts in-person and virtual registration, fee, and intake processes; troubleshoots registration issues; schedules standardized assessments, and collaborates with internal and external stakeholders.35% - Maintains confidential student records adhering to college, state, grant, and federal guidelines; accurately enters and maintains data using a variety of databases; audits student enrollment, attendance, and assessment data and records; analyzes records for data quality assurance; orders office supplies and ensures accuracy and timelines of fee payment log20% - Provides technical support and training for existing and new staff, onboards new support staff, participates regularly in staff meetings, and directs the workflow of staff10% - Assists with other administrative, data, and support-related duties as assigned
Minimum Qualifications
Associate's Degree from a regionally accredited institution and one (1) year of clerical, administrative office support or related experience.
OR
High School Diploma/GED and three (3) years of clerical, administrative office support or related experience.
Desired Qualifications
A. Customer service experienceB. Experience in maintaining records and tracking and organizing dataC. Experience working in an educational settingD. Experience working with diverse populationsE. Leadership experience in a collaborative environmentF. Experience using Google Suite Microsoft Office, computer-based databases, and spreadsheets
Special Working Conditions
Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving:http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements .May be required to lift or carry up to 25 lbs. The primary work location is Rio Salado College @ South Mountain Community College, 7050 S. 24th St, Phoenix, AZ 8504 Requires some mornings and / or weekendsMay require occasional work at other college sites and some local travelo RSC Downtown: 619 N. 7 th Ave., Phoenix, AZ 85007o RSC Northern: 1715 W. Northern Ave., Phoenix, AZ 85021o RSC Southern: 3320 S. Price Rd., Tempe, AZ 85282.o RSC Surprise: 12535 W. Smokey Dr., Surprise, AZ 8537o RSC Tempe: 2323 W. 14 th Street., Tempe, AZ 85281o RSC Thomas: 3631 W. Thomas Rd., Phoenix, AZ 85019o RSC @ West-MEC Northeast- 1617 W Williams Dr, Phoenix, AZ 85027o RSC @ Glendale Community College, 6000 W Olive Ave, Glendale, AZ 85302
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.Indicate whether former or current employment is Full-Time or;Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.Three professional references, preferably current and/or former supervisors. If references are not provided in the resume upon application, they will be requested at time of interview.
Additional guidance can be found here.
Posting Close Date
Open until filled
First Review September 11th, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O.Tafari Osayande, o.tafari.osayande@riosalado.edu, 480-517-8196.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=320511&PostingSeq=1
jeid-5600d8bf1b9c0f49b5b5c0b49c8b3e53