The Regents of the University of California on behalf of their Los Angeles Campus
Event Coordinator
The Regents of the University of California on behalf of their Los Angeles Campus, Los Angeles, California, United States, 90079
Department SummaryUCLA Conference and Catering Management (CCM) works with a variety of vendors and support resources to make sure every aspect of an event is a success. From transportation to off-campus excursions, CCM works with clients to coordinate whatever is needed. CCM also works closely with other UCLA departments to facilitate client program needs — for example, arranging a special class or lecture, to holding a team-building activity on UCLA’s Challenge Course.
Position SummaryThe Conference & Catering Event Coordinator (CCEC) works in a service and sales capacity, supporting the revenue and service goals of UCLA Conferences and Catering. The incumbent coordinates year-round catering, day meeting events, and summer residential conferences. The CCEC provides exemplary customer service while interacting with meeting planners, guests, and team members.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications2-5 years Professional hospitality experience in hotel sales, convention services, or the collegiate conference and events industry (Required)Ability to sell and service conference, event and meeting agreements (Required)Working knowledge of catering and conferencing business, including menu planning, current trends in food and entertaining, basic room setups and capacities, and audio/visual equipment (Required)Experience maintaining a high standard of productivity despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)Ability to use independent, rational judgment, take initiative, and follow through on assignments with minimal direction (Required)Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required)Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required)Accounting and math skills sufficient to prepare cost estimates, proposals, and billing explanations (Required)Demonstrated skill in working as part of a team, collaborating with colleagues, and maintaining cooperative working relationships (Required)Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred)Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Driving Record: The position is subject to the
California DMV "Pull Notice System"
and continued employment is contingent upon proof of a satisfactory driving record.Evening, weekend, and holiday work as business dictates (Required)Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Required)5% Domestic travel
Schedule8:00 a.m. to 5:00 p.m., Monday through Friday with some evenings, weekends, holidays, and overtime.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Specialist%202%20(41067514)
#J-18808-Ljbffr
Position SummaryThe Conference & Catering Event Coordinator (CCEC) works in a service and sales capacity, supporting the revenue and service goals of UCLA Conferences and Catering. The incumbent coordinates year-round catering, day meeting events, and summer residential conferences. The CCEC provides exemplary customer service while interacting with meeting planners, guests, and team members.
Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications2-5 years Professional hospitality experience in hotel sales, convention services, or the collegiate conference and events industry (Required)Ability to sell and service conference, event and meeting agreements (Required)Working knowledge of catering and conferencing business, including menu planning, current trends in food and entertaining, basic room setups and capacities, and audio/visual equipment (Required)Experience maintaining a high standard of productivity despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)Ability to use independent, rational judgment, take initiative, and follow through on assignments with minimal direction (Required)Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required)Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required)Accounting and math skills sufficient to prepare cost estimates, proposals, and billing explanations (Required)Demonstrated skill in working as part of a team, collaborating with colleagues, and maintaining cooperative working relationships (Required)Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred)Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred)
Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Driving Record: The position is subject to the
California DMV "Pull Notice System"
and continued employment is contingent upon proof of a satisfactory driving record.Evening, weekend, and holiday work as business dictates (Required)Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Required)5% Domestic travel
Schedule8:00 a.m. to 5:00 p.m., Monday through Friday with some evenings, weekends, holidays, and overtime.
Union/Policy Covered99-Policy Covered
Complete Position Descriptionhttps://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Specialist%202%20(41067514)
#J-18808-Ljbffr