Salk Institute
Procurement Coordinator
Salk Institute, San Diego, California, United States, 92189
Job location is at
10240 Science Center Drive, San Diego, CA 92121
This position supports the entire Procurement Services department, which includes procurement, contracting, and the SalkShop e-procurement application (currently Jaggaer). The incumbent is expected to take the initiative and exercise judgment in accordance with established policies, procedures and techniques. Some work is technical and requires a working knowledge of standard administrative practices, e-procurement, and compliance with federal regulations.
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging.
What Your Key Responsibilities Will Be
1) Procurement Services Administrative Support (50%)
Provides exceptional customer service, answers semi-routine inquiries, proactively helps others, resolves problems, and interfaces with suppliers and internal clients.
Assists Buyers in order expediting support involving follow-up on overdue purchase orders items and services.
Maintains efficient electronic filing systems to stay in compliance with federal regulations and Salk policies.
Reviews the daily Excluded Parties List (EPLS) Report to ensure the appropriate documentation from sam.gov is attached to the requisition and supplier profile.
Monitors and assists in the correction of errors on the Incomplete Documents Report, Incomplete Invoice Report, and Incomplete Receipt Report reports.
Prepares, reviews, formats, and distributes reports and assists with the creation of presentations, business summaries and metrics for management as requested.
Performs reconciliation of the monthly Visa credit card reports per current procedures.
Maintains and updates Procurement Services related Standard Operating Procedures (SOP), training manuals and other documentation.
Tracks department computers and all the software versions on each to ensure refresh cycles are maintained.
Handles service calls for departmental equipment including copiers, phones and computers.
Monitors inventory and enters requisitions for office, general and kitchen supplies for the department as needed.
2) E-procurement Application & ERP Support (45%)
Responsible for supplier management utilizing SalkShop’s Total Supplier Manager Module (TSM); reviewing and updating supplier data.
Assists department in ongoing training for SalkShop users, requisitioners, and approvers.
Answers questions and resolves routine issues from users of the SalkShop e-procurement system.
Reviews and assists Senior Buyer in working on the Fixed Asset Extract report.
Promotes the value of the entire Procure-to-Pay (P2P) process and the benefits of always using Salk’s e-Procurement applications.
3) Other Duties as Assigned (5%)
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
What we Require
Required:
Minimum two years of experience in Procure-to-Pay administrative functions and e-procurement or equivalent experience.
Experience performing administrative procurement work or similar process management practices.
Demonstrated experience with standard and electronic filing systems that support compliance.
Experience working with and supporting end users of e-procurement systems.
Able to present to and train small groups of people.
Must possess computer technical and analytical skills.
Preferred:
Experience in research, nonprofit, or academic environments.
Experience updating and maintaining supplier qualification information.
Experience complying with federal regulations governing procurement activities.
EDUCATION
Required:
Combination of education and experience in procurement, supply chain or related field.
Preferred:
Bachelor's degree in business or related field.
What We Can Offer
The expected pay range for this position is $24.50 to $30.00 per hour.
Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, and tuition reimbursement.
Salk Values
The Salk Community defines values that support Salk’s pursuit of excellence.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for all applicants.
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10240 Science Center Drive, San Diego, CA 92121
This position supports the entire Procurement Services department, which includes procurement, contracting, and the SalkShop e-procurement application (currently Jaggaer). The incumbent is expected to take the initiative and exercise judgment in accordance with established policies, procedures and techniques. Some work is technical and requires a working knowledge of standard administrative practices, e-procurement, and compliance with federal regulations.
Who We Are
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging.
What Your Key Responsibilities Will Be
1) Procurement Services Administrative Support (50%)
Provides exceptional customer service, answers semi-routine inquiries, proactively helps others, resolves problems, and interfaces with suppliers and internal clients.
Assists Buyers in order expediting support involving follow-up on overdue purchase orders items and services.
Maintains efficient electronic filing systems to stay in compliance with federal regulations and Salk policies.
Reviews the daily Excluded Parties List (EPLS) Report to ensure the appropriate documentation from sam.gov is attached to the requisition and supplier profile.
Monitors and assists in the correction of errors on the Incomplete Documents Report, Incomplete Invoice Report, and Incomplete Receipt Report reports.
Prepares, reviews, formats, and distributes reports and assists with the creation of presentations, business summaries and metrics for management as requested.
Performs reconciliation of the monthly Visa credit card reports per current procedures.
Maintains and updates Procurement Services related Standard Operating Procedures (SOP), training manuals and other documentation.
Tracks department computers and all the software versions on each to ensure refresh cycles are maintained.
Handles service calls for departmental equipment including copiers, phones and computers.
Monitors inventory and enters requisitions for office, general and kitchen supplies for the department as needed.
2) E-procurement Application & ERP Support (45%)
Responsible for supplier management utilizing SalkShop’s Total Supplier Manager Module (TSM); reviewing and updating supplier data.
Assists department in ongoing training for SalkShop users, requisitioners, and approvers.
Answers questions and resolves routine issues from users of the SalkShop e-procurement system.
Reviews and assists Senior Buyer in working on the Fixed Asset Extract report.
Promotes the value of the entire Procure-to-Pay (P2P) process and the benefits of always using Salk’s e-Procurement applications.
3) Other Duties as Assigned (5%)
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
What we Require
Required:
Minimum two years of experience in Procure-to-Pay administrative functions and e-procurement or equivalent experience.
Experience performing administrative procurement work or similar process management practices.
Demonstrated experience with standard and electronic filing systems that support compliance.
Experience working with and supporting end users of e-procurement systems.
Able to present to and train small groups of people.
Must possess computer technical and analytical skills.
Preferred:
Experience in research, nonprofit, or academic environments.
Experience updating and maintaining supplier qualification information.
Experience complying with federal regulations governing procurement activities.
EDUCATION
Required:
Combination of education and experience in procurement, supply chain or related field.
Preferred:
Bachelor's degree in business or related field.
What We Can Offer
The expected pay range for this position is $24.50 to $30.00 per hour.
Salk Institute offers competitive benefits, including medical, dental, vision, retirement, paid time off, and tuition reimbursement.
Salk Values
The Salk Community defines values that support Salk’s pursuit of excellence.
Equal Employment Opportunity Statement
The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for all applicants.
#J-18808-Ljbffr