Abbott
Office Manager
Abbott, Kansas City, Missouri, United States, 64101
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
Office Manager
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
The Office Manager position is a vital position in our Workplace organization. This position is also the primary administrative support for the Workplace Division Vice President and senior leadership team. This position will interact with a diverse group of important external clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.
Additionally, this position is responsible for planning and coordination of business and employee events, providing logistical arrangements for office meetings, management for office and facilities with building management, ordering business and breakroom supplies, along with special organization projects.
What You’ll Work On
Provides high level administrative support to Workplace Divisional Vice President
Maintains DVP calendar including meetings, coordinating travel arrangements, other executives and staff meetings
Assists in meeting preparation as needed – putting visuals together, agendas, conference room set up
Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors
Supervises the department’s administrative personnel, including Office Receptionist and Facilities Coordinator
Ensures employee compliance with policies and practices. Develops time schedules for routine activities in the department
Provide cross-site coordination with Richmond, VA and Manilla Workplace offices
Ensures that the organization’s administrative needs are met in a timely and efficient manner
Evaluates administrative processes and revises as needed
Tracks expenditures of the unit/department as assigned
Ensure maintenance of essential department records
Communicates with employees to ensure they are updated on new or changed processes, procedures, and policies within the organization
Oversees arrangements for consultant agreements and services, including reimbursement
Recommends solutions to complex personnel and administrative issues
Coordinates and facilitates special organizational projects as needed
Ordering supplies needed for the business
Assist in facilities logistics as needed
Additional duties as assigned
Required Qualifications
Bachelor’s Degree in Business Administration or related field or equivalent work experience
Minimum 5 years work experience as Office Manager or relevant business experience
Preferred Qualifications
Strong computer skills including proven Microsoft Team’s administration, Power Point and other Microsoft suite of products
Previous Corporate and Executive Administrative experience
Excellent interpersonal skills/credibility
Program or project management experience
Strong attention to detail
Excellent time-management and organizational skills
High level problem solving and decision-making skills
Excellent customer service and collaboration skills
Demonstrated strong communication skills, both verbal and written
Apply Now (https://www.jobs.abbott/us/en)
Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com (http://www.abbottbenefits.com/pages/candidate.aspx)
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews
The base pay for this position is $57,300.00 – $114,700.00. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email corpjat@abbott.com
Office Manager
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
Career development with an international company where you can grow the career you dream of.
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save (https://www.abbott.com/corpnewsroom/strategy-and-strength/tackling-student-debt-for-our-employees.html) student debt program and FreeU (https://www.abbott.com/corpnewsroom/strategy-and-strength/college-degree-for-free-its-possible-with-freeu.html) education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
The Office Manager position is a vital position in our Workplace organization. This position is also the primary administrative support for the Workplace Division Vice President and senior leadership team. This position will interact with a diverse group of important external clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.
Additionally, this position is responsible for planning and coordination of business and employee events, providing logistical arrangements for office meetings, management for office and facilities with building management, ordering business and breakroom supplies, along with special organization projects.
What You’ll Work On
Provides high level administrative support to Workplace Divisional Vice President
Maintains DVP calendar including meetings, coordinating travel arrangements, other executives and staff meetings
Assists in meeting preparation as needed – putting visuals together, agendas, conference room set up
Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors
Supervises the department’s administrative personnel, including Office Receptionist and Facilities Coordinator
Ensures employee compliance with policies and practices. Develops time schedules for routine activities in the department
Provide cross-site coordination with Richmond, VA and Manilla Workplace offices
Ensures that the organization’s administrative needs are met in a timely and efficient manner
Evaluates administrative processes and revises as needed
Tracks expenditures of the unit/department as assigned
Ensure maintenance of essential department records
Communicates with employees to ensure they are updated on new or changed processes, procedures, and policies within the organization
Oversees arrangements for consultant agreements and services, including reimbursement
Recommends solutions to complex personnel and administrative issues
Coordinates and facilitates special organizational projects as needed
Ordering supplies needed for the business
Assist in facilities logistics as needed
Additional duties as assigned
Required Qualifications
Bachelor’s Degree in Business Administration or related field or equivalent work experience
Minimum 5 years work experience as Office Manager or relevant business experience
Preferred Qualifications
Strong computer skills including proven Microsoft Team’s administration, Power Point and other Microsoft suite of products
Previous Corporate and Executive Administrative experience
Excellent interpersonal skills/credibility
Program or project management experience
Strong attention to detail
Excellent time-management and organizational skills
High level problem solving and decision-making skills
Excellent customer service and collaboration skills
Demonstrated strong communication skills, both verbal and written
Apply Now (https://www.jobs.abbott/us/en)
Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com (http://www.abbottbenefits.com/pages/candidate.aspx)
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews
The base pay for this position is $57,300.00 – $114,700.00. In specific locations, the pay range may vary from the range posted.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-667-4913 or email corpjat@abbott.com