Education Program Coordinator, Primary Care Liaison

Job Description - Education Program Coordinator, Primary Care Liaison (3300948)The Education Program Coordinator (Primary Care Liaison) will work in collaboration with program leadership for the Internal Medicine Residency Program, reporting to the Assistant Director of Education Administration and the Director of Education Administration, to administer educational experiences, rotations and lectures for internal medicine trainees, and support the general administrative function of the program. Ensure compliance with all ACGME requirements and adhere to all programmatic regulatory standards. Requires advanced administrative skills and experience in word processing, presentation preparation, a high degree of organization, and the ability to prioritize assignments. Utilizes enormous amount of judgment and discretion in dealing with confidential and sensitive matters and in screening and handling certain routine and administrative functions on behalf of the Medicine Residency Office.PRINCIPAL DUTIES AND RESPONSIBILITIES:Provides support to the Department of General Medicine (DGM) Primary Care Program Director and the ambulatory team’s program leadership.Serves as liaison between the Primary Care program residents and the Internal Medicine Residency Program’s leadership.Schedules all ambulatory conferences during dedicated Learning Blocks throughout the academic year for both Categorical and DGM-Primary Care programs, and coordinates all conference-related logistics.Monitors and tracks conferences in accordance with the program’s two-year ambulatory curriculum.Maintains database of faculty ambulatory conference teaching hours and produce annual teaching letters.Coordinates weekly and monthly preceptor schedule for the Phyllis Jen Center, including facilitating coverage for cancellations.Maintains and tracks statistics on cancelled and coverage clinic sessions for each preceptor.Serves as residency program and resident liaison with the Phyllis Jen Center.Provides support and meets regularly with program leadership concerning office management issues and activities.Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.Provides administrative support to trainees and acts as a liaison between residents and program leadership.Collaborates and participates with leadership on department-level trainee orientation activities.Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, CRICO extensions, annual contracts, and initial and re-credentialing of trainees.Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.Maintains databases with resident and faculty data, including New Innovations.Collaborates with program leadership to effectively track and manage the evaluative processes of the trainees, program, faculty, and rotations.Assists with the planning of program events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.Organizes meetings and prepares and distributes materials for conferences and lectures.Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications, and other such media.Assists in the Residency Recruitment process including activities in the ERAS database (Electronic Residency Application System).Monitors the program’s inbox for training verification requests and prepares all verification and credentialing letters for Program Director’s signature.Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/MGB departments.Schedules meetings to discuss yearly plans with leadership and takes and distributes meeting minutes as needed.Provides general support to the Medicine Residency Office.LEVEL OF EDUCATION REQUIRED:Minimum of a high school diploma or GED required. Bachelor’s degree preferred.WORK EXPERIENCE REQUIRED:Minimum of 2 years applicable work experience required.SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.Excellent written and verbal communication skills.Excellent organizational skills with the ability to work on multiple ongoing projects and meet deadlines.Ability to work effectively with all levels of faculty, administration, and staff.Ability to effectively respond to time sensitive and confidential issues.Ability to set and maintain deadlines.Brigham & Women’s Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.Primary Location

75 Francis StJob

Admin/Clerical/CustService-OtherOrganization

Brigham & Women's Hospital(BWH)Schedule

Full-timeStandard Hours 40Shift

Day JobEmployee Status

RegularRecruiting Department BWH Department Of Medicine

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