Terra State Community College
Vice President for Financial Affairs
Terra State Community College, Fremont, Ohio, United States, 43420
Position Summary:The Vice President for Financial Affairs serves as the Treasurer (as defined by Ohio Revised Code). Also serves on the President’s Executive Team as well as the College Leadership Team. This position is responsible for managing and overseeing the business aspects of the College’s operations and policies. As the College’s Chief Financial Officer, this position provides collaborative financial management leadership for the college; ensures the short-term and long-term fiscal health of the college; oversees the business practices of the college; and ensures that the budget is linked to and supports the College’s strategic plans.
Essential Duties and Responsibilities Include:Financial Operations
Systems processesPreparation of reportsFinancial analysisProvision of appropriate controls and auditsPrepares program cost analysis of instructional departments
Compliance
Financial regulatoryLegal, administrative, collectively bargained, contractual, procedural, and accounting standards.
Financial Reporting and Planning
Prepares and maintains long-term financial forecastsMonitors both short and long-term internal and external financial operations developmentsDevelops, administers, and controls budgetManages investments, property and liability insurance, purchasing, office services, copier and mail services, and records retentionResponsible for revenue projections, subsidy projections, salary and benefits projections, and fund balance projectionsApproves budget transfers, purchase orders, and direct paysPrepares presentations and motions for Board of Trustees meetings
Budget Preparation
Provides financial and business recommendations to the President and Board of TrusteesDevelops procedures that integrate business and strategic planning into the annual budget processUses a forecasting model to predict student enrollment
Investment, Cash, and Debt Management
Monitors cash flow and oversees investment activities to ensure appropriate supply of cash as highest possible yield on the idle funds while complying with statutory limitations on types of investmentsEnsure the College has appropriate levels of reserves, as approved by our Board of TrusteesEnsures the timely collection of all accounts receivable.Coordinates and monitors debt issuance with external financial advisors, bond counsel, etc.Serves as an advocate for the College with rating agencies to ensure the highest possible ratingManages and maintains property, casualty, and general liability insurance programs to assure full and continuous coverage
Business Services
Assists with updating College website information as applicable.Assists with outside requests such as data surveys and public records requests.Completes other related HR duties as assigned.Negotiates contracts and RFPs for property and liability insurance, auditors, bank accounts for College depository and investments, and grant agreementsProvides support and advice to the Terra College Foundation in the areas of investments, financial management, and fundraising.
General Supervision and Management
Helps others be productive, grow professionally, and meet the needs of the CollegeIdentifies, recommends, and implements appropriate/necessary training and professional development for self and staff reporting to the positionPractices continuous improvementConducts and oversees work activity to increase efficiency of and improve the effectiveness and productivity of assigned areasCreates and maintains a customer service culture, program, orientation, and focus for assigned areasCompletes other related duties as assigned.
Supervisory Responsibilities:Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems.Financial Services Team – Controller, Accounting Specialists, Cashiers, and Business Office AssociateEducation and/or Work Experience:Bachelor’s Degree in Business, Accounting, Finance, or related field required.Master’s Degree in Business, Accounting, Finance, related field preferred.3-5 years in senior level financial/business management, preferably in a higher education institution.Must be bondable.Other Skills and Abilities:Demonstrated ability to work cooperatively and collaboratively with college faculty, staff, administrators, and governing boardsExperience in operational and strategic planning, policy development, and financial analysisAbility to effectively communicate ideas and information in written and oral format to administrative staff, professional colleagues, governing boards, and the general public in large or small group settingsProven ability to effectively create and manage a multi-million-dollar budget and balance strategic, tactical, and operational priorities requiredSpecific state knowledge regarding Ohio Board of Regents, Ohio Attorney General, and Ohio State Auditor preferredDemonstrated ability to multitask and manage in a dynamic, changing environment desiredDemonstrated leadership skills to motivate employeesStrong interpersonal skillsCertificates, Licenses, Registrations:CPA certification is preferred.
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Essential Duties and Responsibilities Include:Financial Operations
Systems processesPreparation of reportsFinancial analysisProvision of appropriate controls and auditsPrepares program cost analysis of instructional departments
Compliance
Financial regulatoryLegal, administrative, collectively bargained, contractual, procedural, and accounting standards.
Financial Reporting and Planning
Prepares and maintains long-term financial forecastsMonitors both short and long-term internal and external financial operations developmentsDevelops, administers, and controls budgetManages investments, property and liability insurance, purchasing, office services, copier and mail services, and records retentionResponsible for revenue projections, subsidy projections, salary and benefits projections, and fund balance projectionsApproves budget transfers, purchase orders, and direct paysPrepares presentations and motions for Board of Trustees meetings
Budget Preparation
Provides financial and business recommendations to the President and Board of TrusteesDevelops procedures that integrate business and strategic planning into the annual budget processUses a forecasting model to predict student enrollment
Investment, Cash, and Debt Management
Monitors cash flow and oversees investment activities to ensure appropriate supply of cash as highest possible yield on the idle funds while complying with statutory limitations on types of investmentsEnsure the College has appropriate levels of reserves, as approved by our Board of TrusteesEnsures the timely collection of all accounts receivable.Coordinates and monitors debt issuance with external financial advisors, bond counsel, etc.Serves as an advocate for the College with rating agencies to ensure the highest possible ratingManages and maintains property, casualty, and general liability insurance programs to assure full and continuous coverage
Business Services
Assists with updating College website information as applicable.Assists with outside requests such as data surveys and public records requests.Completes other related HR duties as assigned.Negotiates contracts and RFPs for property and liability insurance, auditors, bank accounts for College depository and investments, and grant agreementsProvides support and advice to the Terra College Foundation in the areas of investments, financial management, and fundraising.
General Supervision and Management
Helps others be productive, grow professionally, and meet the needs of the CollegeIdentifies, recommends, and implements appropriate/necessary training and professional development for self and staff reporting to the positionPractices continuous improvementConducts and oversees work activity to increase efficiency of and improve the effectiveness and productivity of assigned areasCreates and maintains a customer service culture, program, orientation, and focus for assigned areasCompletes other related duties as assigned.
Supervisory Responsibilities:Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems.Financial Services Team – Controller, Accounting Specialists, Cashiers, and Business Office AssociateEducation and/or Work Experience:Bachelor’s Degree in Business, Accounting, Finance, or related field required.Master’s Degree in Business, Accounting, Finance, related field preferred.3-5 years in senior level financial/business management, preferably in a higher education institution.Must be bondable.Other Skills and Abilities:Demonstrated ability to work cooperatively and collaboratively with college faculty, staff, administrators, and governing boardsExperience in operational and strategic planning, policy development, and financial analysisAbility to effectively communicate ideas and information in written and oral format to administrative staff, professional colleagues, governing boards, and the general public in large or small group settingsProven ability to effectively create and manage a multi-million-dollar budget and balance strategic, tactical, and operational priorities requiredSpecific state knowledge regarding Ohio Board of Regents, Ohio Attorney General, and Ohio State Auditor preferredDemonstrated ability to multitask and manage in a dynamic, changing environment desiredDemonstrated leadership skills to motivate employeesStrong interpersonal skillsCertificates, Licenses, Registrations:CPA certification is preferred.
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