Emerson
Production Business Administrator
Emerson, Boston, Massachusetts, us, 02298
Production Business AdministratorLocations: Boston Campus
Time Type: Full Time
Posted on: Posted 30+ Days Ago
Job Requisition ID: JR004562
Join our community and experience Emerson College!
Reporting to the Director of Production, the Production Business Administrator manages the day-to-day business administration tasks of the Production Department for the Office of the Arts (OA). The Production Business Administrator will be responsible for both recurring and project-specific tasks including managing weekly Production staff payroll, onboarding, and processing hiring paperwork for prospective intermittent stagehand candidates. They are also responsible for managing calendars, developing processes for tracking data and venue usage statistics, and generating reports supporting all OA departments. In addition, the Production Business Administrator collaborates with the OA Production Management team to assist with day-to-day operations and ensure the administrative work in the department is managed effectively.
ESSENTIAL JOB DUTIES
Expert user of ABI, the OA event management software, tracking labor hours and rates and responsible for timely and accurate payments to personnel, including full-time staff, student employees, and over 200 intermittent workers.
Maintain ABI employee records for Production Staff and generate reports for payroll and labor-related costs, as needed.
Manage critical departmental calendars across platforms including Google, EMS, and ABI.
Manage the hiring and onboarding process in Workday and ABI for prospective intermittent stagehands and student employees in collaboration with Emerson Human Resources.
Work in coordination with the OA Production Events Department on internal event estimates and settlements.
Create and maintain reporting systems for use by the Office of the Arts General Management and Business Offices that capture statistical data on events and venue usage.
Capture and use data and statistics to help streamline OA Production processes.
Create and maintain budget tracking systems for use by the OA Production department to ensure accurate reporting of expenses relating to productions, general maintenance costs, and capital equipment.
Assist the OA Production Events Department in the management of ZenDesk space reservation software.
Assist the OA Production Department Heads in the creation of a weekly full-time production staff schedule updates and distribution. Be responsible for distribution of the schedule and communicate updates.
Manage and track CBORD Tap Card Access for OA Production full-time, intermittent, and student staff.
Schedule, attend, and take notes in OA Production departmental meetings.
Schedule and coordinate piano tuning and maintenance work across all Office of the Arts venues.
Other duties as assigned.
QUALIFICATIONS
Bachelor’s Degree OR Associates Degree with equivalent experience required
2-4 years of relevant administrative, payroll processing, and employee management system experience
Experience with payroll reconciliation and employee timekeeping software such as ABI
Experience with academic theater facility management
Experience with theatrical producing
Experience with institutional hiring practices and employee management software such as Workday.
Familiarity with business accounting and institutional procurement practices
KNOWLEDGE, SKILLS, AND ABILITIES
Strong Organizational Skills and ability to multitask, prioritize, and manage stressful situations
Strong Interpersonal and Communication Skills, including good listening skills
Strong Computing Skills including experience with the Google Suite and Microsoft Office
Particular emphasis is placed on Spreadsheet development and optimization
Ability to handle confidential matters in a highly professional and service-oriented manner.
Highly resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute work broadly with a diversity, equity, and inclusion lens.
PHYSICAL ABILITIES
Intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time
Requires the constant coordination of mental and visual attention
Requires the ability to sit for long periods of time
WORK ENVIRONMENT
Usual Office Conditions
COMPENSATION
The hiring salary range for this position is $21.05 - $25.26 Hourly commensurate with years of relevant experience.
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.
Please refer to our
benefits website
for a full list of benefits and eligibility requirements.
About UsDiversity Statement
Emerson College believes diversity enriches every experience by providing the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity, equity, and inclusion in all aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.
Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, performing art venues, and research centers. The college enrolls over 5,800 graduate and undergraduate students from more than 70 countries and all 50 states. Emerson College has campuses in Los Angeles and the Netherlands. At Emerson College, we seek individuals who bring innovation, creativity, and impact to our campuses to increase our depth, breadth, and diversity in our educational offerings. Emerson’s commitment to inclusive excellence is supported by a range of resources.
Annual Clery Report
In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website. Emerson College has designated the Associate Vice President of Equity, Access & Equal Opportunity/ Title IX Coordinator to respond to inquiries regarding the College's Policy Against Discrimination, Harassment & Sexual Violence.
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Time Type: Full Time
Posted on: Posted 30+ Days Ago
Job Requisition ID: JR004562
Join our community and experience Emerson College!
Reporting to the Director of Production, the Production Business Administrator manages the day-to-day business administration tasks of the Production Department for the Office of the Arts (OA). The Production Business Administrator will be responsible for both recurring and project-specific tasks including managing weekly Production staff payroll, onboarding, and processing hiring paperwork for prospective intermittent stagehand candidates. They are also responsible for managing calendars, developing processes for tracking data and venue usage statistics, and generating reports supporting all OA departments. In addition, the Production Business Administrator collaborates with the OA Production Management team to assist with day-to-day operations and ensure the administrative work in the department is managed effectively.
ESSENTIAL JOB DUTIES
Expert user of ABI, the OA event management software, tracking labor hours and rates and responsible for timely and accurate payments to personnel, including full-time staff, student employees, and over 200 intermittent workers.
Maintain ABI employee records for Production Staff and generate reports for payroll and labor-related costs, as needed.
Manage critical departmental calendars across platforms including Google, EMS, and ABI.
Manage the hiring and onboarding process in Workday and ABI for prospective intermittent stagehands and student employees in collaboration with Emerson Human Resources.
Work in coordination with the OA Production Events Department on internal event estimates and settlements.
Create and maintain reporting systems for use by the Office of the Arts General Management and Business Offices that capture statistical data on events and venue usage.
Capture and use data and statistics to help streamline OA Production processes.
Create and maintain budget tracking systems for use by the OA Production department to ensure accurate reporting of expenses relating to productions, general maintenance costs, and capital equipment.
Assist the OA Production Events Department in the management of ZenDesk space reservation software.
Assist the OA Production Department Heads in the creation of a weekly full-time production staff schedule updates and distribution. Be responsible for distribution of the schedule and communicate updates.
Manage and track CBORD Tap Card Access for OA Production full-time, intermittent, and student staff.
Schedule, attend, and take notes in OA Production departmental meetings.
Schedule and coordinate piano tuning and maintenance work across all Office of the Arts venues.
Other duties as assigned.
QUALIFICATIONS
Bachelor’s Degree OR Associates Degree with equivalent experience required
2-4 years of relevant administrative, payroll processing, and employee management system experience
Experience with payroll reconciliation and employee timekeeping software such as ABI
Experience with academic theater facility management
Experience with theatrical producing
Experience with institutional hiring practices and employee management software such as Workday.
Familiarity with business accounting and institutional procurement practices
KNOWLEDGE, SKILLS, AND ABILITIES
Strong Organizational Skills and ability to multitask, prioritize, and manage stressful situations
Strong Interpersonal and Communication Skills, including good listening skills
Strong Computing Skills including experience with the Google Suite and Microsoft Office
Particular emphasis is placed on Spreadsheet development and optimization
Ability to handle confidential matters in a highly professional and service-oriented manner.
Highly resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute work broadly with a diversity, equity, and inclusion lens.
PHYSICAL ABILITIES
Intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time
Requires the constant coordination of mental and visual attention
Requires the ability to sit for long periods of time
WORK ENVIRONMENT
Usual Office Conditions
COMPENSATION
The hiring salary range for this position is $21.05 - $25.26 Hourly commensurate with years of relevant experience.
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.
Please refer to our
benefits website
for a full list of benefits and eligibility requirements.
About UsDiversity Statement
Emerson College believes diversity enriches every experience by providing the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity, equity, and inclusion in all aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.
Emerson College is the nation’s only four-year institution dedicated exclusively to majors in communication and the arts in a liberal arts context. It is located in the dynamic multi-cultural city of Boston in close proximity to major arts institutions, performing art venues, and research centers. The college enrolls over 5,800 graduate and undergraduate students from more than 70 countries and all 50 states. Emerson College has campuses in Los Angeles and the Netherlands. At Emerson College, we seek individuals who bring innovation, creativity, and impact to our campuses to increase our depth, breadth, and diversity in our educational offerings. Emerson’s commitment to inclusive excellence is supported by a range of resources.
Annual Clery Report
In accordance with the federal Clery and Campus SaVE Acts, Emerson College commits to providing all current and prospective students and employees with access to the annual campus security reports for each of our campuses. This report may be accessed from the Emerson College Police Department website. Emerson College has designated the Associate Vice President of Equity, Access & Equal Opportunity/ Title IX Coordinator to respond to inquiries regarding the College's Policy Against Discrimination, Harassment & Sexual Violence.
#J-18808-Ljbffr