DesignList
Office Manager
DesignList, Washington, District of Columbia, us, 20022
OverviewLEO A DALY is a leader in the design of the built environment dedicated to transforming the human experience through the power of design. For more than 100 years, we’ve created places that inspire wonder, connect communities and enable great things. Our creative teams combine planning, architecture, engineering, interiors and program management to deliver truly integrated design.
We are a diverse collection of inventive problem solvers united by a passion for great design.
We own the impact of our work, socially, economically and environmentally. In collaboration with our clients and each other, we create innovative, thoughtful and sustainable solutions to the urgent challenges that face our world.
Responsibilities
Support Studio with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist studio leadership with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation.
Tracking calendars, budgets, and expenses.
Consistently provide a high level of customer service to staff, clients, vendors, business partners and guests while at times, being the client interface.
Meeting coordination, documentation, and conference room reservations, as needed.
Be willing and able to answer the phone and complete filing, typing, scanning, copying, printing, organizing files, decluttering spaces, etc. as needed.
Assist in helping to maintain a clean and professional work environment.
Monitor inventory of office supplies and place orders for timely delivery.
Promote office culture by planning studio retreats, outings, and celebrations.
Support office management as needed such as coffee bar maintenance and distributing mail.
Qualifications
Minimum 5 years of experience in professional administrative position supporting senior leadership
High level of proficiency with Microsoft Office (including SharePoint)
Adobe Suite/In Design experience a huge plus
Excellent communicator
Ability to interact professionally with all levels of the firm, clients, and subcontractors
Ability to prioritize business responsibilities
Positive attitude, willingness to “go the extra mile”
Ability to work independently with minimal guidance
Must be available for overtime on an as-needed basis
EEO InformationLEO A DALY Company is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. LEO A DALY Company is committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department by phone at 402-391-8111 or by email at Recruiting@LEOADALY.com.
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We are a diverse collection of inventive problem solvers united by a passion for great design.
We own the impact of our work, socially, economically and environmentally. In collaboration with our clients and each other, we create innovative, thoughtful and sustainable solutions to the urgent challenges that face our world.
Responsibilities
Support Studio with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist studio leadership with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation.
Tracking calendars, budgets, and expenses.
Consistently provide a high level of customer service to staff, clients, vendors, business partners and guests while at times, being the client interface.
Meeting coordination, documentation, and conference room reservations, as needed.
Be willing and able to answer the phone and complete filing, typing, scanning, copying, printing, organizing files, decluttering spaces, etc. as needed.
Assist in helping to maintain a clean and professional work environment.
Monitor inventory of office supplies and place orders for timely delivery.
Promote office culture by planning studio retreats, outings, and celebrations.
Support office management as needed such as coffee bar maintenance and distributing mail.
Qualifications
Minimum 5 years of experience in professional administrative position supporting senior leadership
High level of proficiency with Microsoft Office (including SharePoint)
Adobe Suite/In Design experience a huge plus
Excellent communicator
Ability to interact professionally with all levels of the firm, clients, and subcontractors
Ability to prioritize business responsibilities
Positive attitude, willingness to “go the extra mile”
Ability to work independently with minimal guidance
Must be available for overtime on an as-needed basis
EEO InformationLEO A DALY Company is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. LEO A DALY Company is committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department by phone at 402-391-8111 or by email at Recruiting@LEOADALY.com.
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