OpenGov
Office Manager
OpenGov, Boston, Massachusetts, us, 02298
OpenGov is home to an exceptional team - passionate about our mission to power more effective and accountable government. By bringing the OpenGov Cloud to our nation's state and local government, we’re transforming communities so they can thrive!Imagine yourself being able to help small business owners open their doors faster, ensuring our tax dollars are accounted for, creating safer infrastructure, modernizing the permitting process, and assisting with disaster recovery. The work you do here every day has a meaningful impact on people's lives!OpenGov is a 2023 Top Workplaces USA award winner and a Forbes America's Best Startup Employer.Join our smart, fun, and humble team to experience the most rewarding career of your life!Job Summary:The Office Manager will ensure that all office responsibilities are executed with excellence. The ideal candidate will have a friendly and easy-going personality while also being very perceptive and disciplined. A customer-oriented approach is essential. This role is based in OpenGov's Boston office. This position is scheduled for 30 hours per week and is benefits eligible.
Responsibilities:
Greet and welcome guests, candidates, and new hires as well as conduct office tours to first-time visitorsMonitor and supply office materials and food/beverage suppliesPlan, manage, communicate, and oversee in-office events including any catering for office lunches/meetingsMay coordinate messages, appointments, information to callers, file maintenance, department office supplies, and mailPlan and manage local off-site eventsManage and maintain the office environment, ensuring it follows brand standards and is clean and presentableOversee ongoing maintenance of our facilities and repairsImplement and ensure office safety procedures and OSHA complianceMaintain and manage emergency response documentation and testing schedule, safety and evacuation plans, workplace violence plansCollaborate and manage relationships with vendors, and manage the procurement approval process where necessaryDrive efficiency in office procedures and processes, while maintaining workplace excellence through reporting, account management, and documentation upkeepOversee routine employee service requests, maintenance and cleaning tasks to team members ensuring that day-to-day requests are prioritized and completed in a timely mannerIdentify and implement cost-saving strategies, and manage to the budget providedBe an ambassador for company culture, including planning and executing office culture eventsCollaborate with leadership to ensure that company values and culture are integrated into daily office operationsFoster strong internal and external relationships, effectively collaborating across all organizational levels to understand their needs and ensure our workplace supports their objectivesRequirements and Preferred Experience:
3-5 years of experience as either a facilities manager, office manager or administrative assistantExperience with G-SuiteProven experience as front desk representative, agent or relevant positionKnowledge of office management and basic bookkeepingStrong communication and people skillsGood organizational and multitasking abilitiesProblem-solving skillsCustomer service orientation
$35 - $42 an hour Other Compensation: Bonus eligibleThe final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location. This position is scheduled for 30 hours per week and is benefits eligible.
What makes OpenGov unique»Leadership:
CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!»Growth:
Record-breaking growth with 1,800+ governments (and counting) using our products.»Culture:
Winner of 2023 Top Workplaces USA award, Awarded Top 25 Cloud Companies to Work For, Winner of Forbes 2022 Best Startup Employers, 50 Best Workplaces award.»Perks:
90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!»Product:
Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.»Mission Driven:
We are a technology company with a passion for the mission. We're powering more effective and accountable government.Come join us and make a positive social impact!OpenGov is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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Responsibilities:
Greet and welcome guests, candidates, and new hires as well as conduct office tours to first-time visitorsMonitor and supply office materials and food/beverage suppliesPlan, manage, communicate, and oversee in-office events including any catering for office lunches/meetingsMay coordinate messages, appointments, information to callers, file maintenance, department office supplies, and mailPlan and manage local off-site eventsManage and maintain the office environment, ensuring it follows brand standards and is clean and presentableOversee ongoing maintenance of our facilities and repairsImplement and ensure office safety procedures and OSHA complianceMaintain and manage emergency response documentation and testing schedule, safety and evacuation plans, workplace violence plansCollaborate and manage relationships with vendors, and manage the procurement approval process where necessaryDrive efficiency in office procedures and processes, while maintaining workplace excellence through reporting, account management, and documentation upkeepOversee routine employee service requests, maintenance and cleaning tasks to team members ensuring that day-to-day requests are prioritized and completed in a timely mannerIdentify and implement cost-saving strategies, and manage to the budget providedBe an ambassador for company culture, including planning and executing office culture eventsCollaborate with leadership to ensure that company values and culture are integrated into daily office operationsFoster strong internal and external relationships, effectively collaborating across all organizational levels to understand their needs and ensure our workplace supports their objectivesRequirements and Preferred Experience:
3-5 years of experience as either a facilities manager, office manager or administrative assistantExperience with G-SuiteProven experience as front desk representative, agent or relevant positionKnowledge of office management and basic bookkeepingStrong communication and people skillsGood organizational and multitasking abilitiesProblem-solving skillsCustomer service orientation
$35 - $42 an hour Other Compensation: Bonus eligibleThe final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location. This position is scheduled for 30 hours per week and is benefits eligible.
What makes OpenGov unique»Leadership:
CEO Zac Bookman (MPA from Harvard and JD from Yale) is truly a mission-driven CEO. He was named one of the 100 most Intriguing Entrepreneurs by Goldman Sachs, a Tech Pioneer by the World Economic Forum, and SF and Silicon Valley Business Times' 40 under 40 class of 2018!»Growth:
Record-breaking growth with 1,800+ governments (and counting) using our products.»Culture:
Winner of 2023 Top Workplaces USA award, Awarded Top 25 Cloud Companies to Work For, Winner of Forbes 2022 Best Startup Employers, 50 Best Workplaces award.»Perks:
90% paid Medical/Dental/Vision premium for employees, fully paid Life and Short/Long term disability insurance, Unlimited PTO, Parental Leave policy, annual wellness stipend, anniversary awards, and more!»Product:
Named to the GovTech 100 (seven consecutive years), we are the leader in cloud software for our nation's cities, counties, and state agencies.»Mission Driven:
We are a technology company with a passion for the mission. We're powering more effective and accountable government.Come join us and make a positive social impact!OpenGov is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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