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National Association of latino Arts and Cultures

Executive Assistant

National Association of latino Arts and Cultures, Los Angeles, California, United States, 90079


Organization Type:

foundationGrant / Salary:

$26.00 per hour to $31.00 per hour; commensurate with experiencePosition Title:

Executive AssistantReports to:

Chief Executive OfficerLocation:

Echo Park, Los Angeles, CA; hybrid scheduleTime Commitment:

Full-timeFLSA Classification:

Non-exemptAnnouncement Date:

November 10, 2023Applications Due:

Open until filledCompensation:

$26.00 per hour to $31.00 per hour; commensurate with experienceAbout the Levitt FoundationThe Mortimer & Mimi Levitt Foundation exists to strengthen the social fabric of America. We’re a national social impact funder at the intersection of music, public space, and community building that partners with nonprofits to build a more equitable, healthy, and thriving future for all. We realize our mission of building community through music through two core programs: the Levitt venue program and the Levitt AMP [Your City] Grant Awards. In 2024, more than 700 free outdoor Levitt concerts will take place in 45 towns and cities across America, bringing joy to over 750,000 people of all ages and backgrounds.Position OverviewThe Executive Assistant provides comprehensive support to the Chief Executive Officer, including scheduling, travel arrangements, preparing meeting materials, event support, and general administrative responsibilities and projects. The successful candidate will be able to prioritize competing deadlines, handle matters expeditiously, take a proactive approach, and follow through on assignments and projects in a fast-paced environment, while maintaining accuracy and attention to detail.Responsibilities• Provide comprehensive administrative support to the Chief Executive Officer• Schedule and provide executive level calendar management for in-person meetings, video meetings, and conference calls; prioritize meeting inquiries and requests; make judgments and recommendations to ensure smooth day-to-day engagements• Research and compare flights, hotel accommodations, and restaurant group dining, identifying best available options; make travel arrangements including flights, ground transport, hotel, and group meals; prepare travel itineraries• Track credit card receipts and prepare expense reports for the CEO; track and coordinate use of travel credits• Draft, prepare, and edit documents including agendas, letters, reports, budgets, and special projects in a range of formats including Word, Excel, PDF, and PowerPoint• Provide Board of Directors administration support; manage the online Board portal and assist with the preparation of Board documents and meeting materials• Provide general administration support to the Operations Department, as needed• Coordinate master schedule for office conference rooms• Champion the Levitt Foundation’s commitment to equity, diversity, and inclusion by participating and promoting the Foundation’s culture of inclusion and collaboration• Act as an organization ambassador at events and support the organization’s presence at such events• Perform other related duties, as assignedQualifications• Five to seven years of executive assistant experience preferred• Exceptional organizational skills and impeccable attention to detail• Strong time management skills and sound judgment in balancing priorities• Strong ability to make comprehensive travel arrangements• Experience in completing a high volume of tasks and projects in a fast-paced environment• Keen ability to recognize and respond promptly to urgent matters• High level of integrity and discretion in handling confidential information• Proficiency in MS Office and Adobe Acrobat• Excellent writing, communication, interpersonal, and listening skills• Strong ability to work independently and collaboratively as part of a national team• Commitment to execute work with an equity, diversity, and inclusion lens• Passion for the Levitt mission of building community through music• Willingness to work flexible hours, including some nights and weekends on occasion• Bachelor’s degree or equivalent experienceApplication SubmissionTo apply, email your cover letter and resume to levittsearch@levitt.org, and include “Executive Assistant” in the subject line.The Levitt Foundation offers a dynamic work environment. A full benefits package is offered. We are an EEO/AAW employer.Our Commitment to Equity, Diversity and Inclusion:

We deeply understand the value of bringing together a team with different perspectives and backgrounds, and we prioritize diversity within our team. We encourage people from underrepresented backgrounds to apply.

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