LJA Engineering
Contracts Administrator - Land Development
LJA Engineering, Dallas, Texas, United States, 75215
Title:
Contracts AdministratorDivision:
Land DevelopmentSummary:
LJA is an employee-owned company, and our people carry pride into their projects and workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With over 40 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.The Contracts Administrator is responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. Activities include coordination with Project Managers and management of the contract administration process.General Responsibilities:Construction Contract AdministrationPrepares Bid Documents as requested by Project Managers including addenda.Prepare Bid Tabulations in Excel of all bid items and corresponding formulas for calculating total amounts with unit prices.Prepare Recommendation of Award and Award Letters to distribute to appropriate parties.Prepare Construction Contracts for successful bidder and transmit to all parties for execution.Notices to Proceed, Pre-Construction Conference Notices and Final Inspection.Prepare change orders and circulate for execution.Pay estimates and distribute.Support Construction Managers including preparation of meeting reports and updating project schedules.Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings).Maintain tracking sheet of required documentation for all District projects.Prepare Agenda and Engineer’s Report for District Board of Directors Meetings.Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, reports, forms, and other business correspondence.Handle administrative and reception tasks as required.Run bid openings.Participate in pre-bid meetings.Take meeting minutes as needed.Required Experience:5+ years of experience required.An Associate’s Degree (Bachelor preferred) in Journalism, Communications, Business, Marketing, or related discipline required.1–2 years of experience in writing and editing of proposals and contracts.Advanced proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat required.Excellent organizational and time management skills required.Strong proofreading, writing, formatting, and verbal communication skills required.Ability to work effectively in a team environment and support multiple senior managers.Ability to accurately work under pressure in meeting deadlines while preparing high-quality deliverables.Strong communication skills to interact with clients, contractors, and internal employees.Ability to build strong relationships.Microsoft Project experience is a plus.
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Contracts AdministratorDivision:
Land DevelopmentSummary:
LJA is an employee-owned company, and our people carry pride into their projects and workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With over 40 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.The Contracts Administrator is responsible for the process and documentation required for administrating construction contracts for projects located within special utility districts, preparing engineering fee proposals and contracts, and providing general administrative support. Activities include coordination with Project Managers and management of the contract administration process.General Responsibilities:Construction Contract AdministrationPrepares Bid Documents as requested by Project Managers including addenda.Prepare Bid Tabulations in Excel of all bid items and corresponding formulas for calculating total amounts with unit prices.Prepare Recommendation of Award and Award Letters to distribute to appropriate parties.Prepare Construction Contracts for successful bidder and transmit to all parties for execution.Notices to Proceed, Pre-Construction Conference Notices and Final Inspection.Prepare change orders and circulate for execution.Pay estimates and distribute.Support Construction Managers including preparation of meeting reports and updating project schedules.Maintain calendar of district events (Pre-Bid Meetings, Bid Openings, monthly Board meetings).Maintain tracking sheet of required documentation for all District projects.Prepare Agenda and Engineer’s Report for District Board of Directors Meetings.Coordinate with Land Development Project Managers to prepare letters, transmittals, memos, reports, forms, and other business correspondence.Handle administrative and reception tasks as required.Run bid openings.Participate in pre-bid meetings.Take meeting minutes as needed.Required Experience:5+ years of experience required.An Associate’s Degree (Bachelor preferred) in Journalism, Communications, Business, Marketing, or related discipline required.1–2 years of experience in writing and editing of proposals and contracts.Advanced proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat required.Excellent organizational and time management skills required.Strong proofreading, writing, formatting, and verbal communication skills required.Ability to work effectively in a team environment and support multiple senior managers.Ability to accurately work under pressure in meeting deadlines while preparing high-quality deliverables.Strong communication skills to interact with clients, contractors, and internal employees.Ability to build strong relationships.Microsoft Project experience is a plus.
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