Legal Administrative Support Specialist

Company DescriptionProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations.Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value.ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services.Job DescriptionProSidian Seeks a Legal Administrative Support Administrative Support Specialist (PACE3) [Key Personnel | Program Manager - Non-Exempt 874-1 Consultant] located: CONUS - Washington, DCJOB OVERVIEWThe Legal Administrative Support Specialist is a vital position responsible for providing comprehensive executive-level legal administrative support services to the Office of the Deputy General Counsel (DGC) within the Department of the Navy (DON) Office of the General Counsel (OGC). This role involves coordinating meetings, managing schedules, preparing documents, and facilitating various administrative tasks. The Administrative Support Specialist ensures the smooth operation of the office, supports senior leaders, and assists in the efficient functioning of legal practice areas. Applicants may maintain access to a designated classified material storage area and have intermittent authorization to handle Secret/NOFORN materials which requires Secret/NOFORN clearance.RESPONSIBILITIES AND DUTIESCoordinate meetings, events, conferences, and engagements with senior executives, flag officers, and high-level private sector entities within the Department of Defense.Efficiently manage phone calls, meeting requests, and the schedules of senior leadership, including the DGC, GC, and PDGC.Prioritize, arrange, schedule, or refuse meetings based on their importance and alignment with organizational goals.Attend meetings, take detailed notes, and identify directed actions resulting from these meetings.Provide client and guest support by greeting visitors and addressing questions related to established policies.Assist in confidential tasks involving data correlation, assembly, and source material acquisition as requested by the DGC.Draft, edit, and format correspondence, remarks, reports, and other documents with meticulous attention to grammar and punctuation.Maintain organized records of working drafts and final documentation using internal file storage systems.Create memos, letters, information binders, and other documents as required, including meeting agendas and minutes.Support general administrative and operational tasks, such as updating phone rosters, managing conference rooms, and ensuring safety protocols are followed.Plan and schedule meetings, develop presentations, and provide logistical support for office-related events.Screen and direct phone calls and correspondence, maintaining clear communication channels.Assist in coordinating calendars, schedules, meeting logistics, and travel arrangements for senior leaders.Manage communication of information in and out of the office, including processing and distributing classified documents.Organize and maintain both paper and electronic filing systems, tracking taskers and identifying process improvements.Assist in preparing presentation and event materials, ensuring a polished and professional appearance.Monitor and order office supplies to maintain sufficient inventory levels.Ensure all tasks are completed within suspense dates and provide additional administrative support as needed.QualificationsBachelor's or higher in Communications, Journalism, or related field.At least 5 years of experience in communications.Proven track record of successful campaigns.Strong knowledge of public relations techniques.Ability to perform the tasks outlined in the responsibilities and duties section.Experience managing travel through the Defense Travel System (DTS) and taskers using ETMS2 or similar tasking systems.Proficiency in preparing correspondence following Navy Correspondence Manual guidelines.Previous experience providing general-purpose administrative and clerical support for program tasks.Competency in secretarial duties, word processing, graphics, desktop publishing, editing, and coordination.Ability to thrive in a fast-paced, high-pressure environment.Strong verbal and written communication skills, along with excellent time management capabilities.Exceptional multitasking abilities and adeptness at managing competing priorities.Capability to work autonomously and with discretion.Minimum of five (5) years of administrative or clerical experience within the last seven (7) years, with at least two (2) years of experience in a Department of Defense (DoD) environment.Familiarity with the DoD, particularly the DON, the Navy, and the Marine Corps.Knowledge of working in a legal setting and familiarity with the attorney-client privilege is desirable.Other DetailsFULLTIME-REGULAR VISA SPONSORSHIP AVAILABLE: No - We will not support sponsorship, i.e., H-1B or TN Visas for this position.EEO STATEMENT: We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment.ADDITIONAL INFORMATION - See Below Instructions On The Best Way To ApplyProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.

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