Piedmont Virginia Community College
Assistant to the Vice President of Academic Affairs & Workforce Development/Acad
Piedmont Virginia Community College, Virginia, Minnesota, United States, 55792
Working Title:
Assistant to the Vice President of Academic Affairs & Workforce Development/Academic Operations Coordinator
Role Title:
Admin and Office Spec III
Role Code:
19013-SW
FLSA:
Nonexempt
Pay Band:
Not specified
Position Number:
28200034
Agency:
Piedmont Virginia Community College
Division:
Piedmont Virginia Community College (Div)
Work Location:
Albemarle - 003
Hiring Range:
$49,000 - $55,000
Emergency/Essential Personnel:
No
EEO Category:
F-Admin Supp
Full Time or Part Time:
Full Time
Does this position have telework options?
Telework options are subject to change based on business needs.
Work Schedule:
Monday through Friday, daytime hours—Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties. This position is fully on-site, it is not a remote position.
Sensitive Position:
Yes
Job Description:
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia. PVCC is known for its exceptional faculty and staff, quality programs, and success of its students. The Assistant to the Vice President of Academic Affairs and Workforce Development/Academic Operations Coordinator plays a critical role in ensuring the smooth operation of academic and workforce development functions. This role encompasses supporting academic operations, providing administrative assistance, and coordinating various projects.
Key Responsibilities:
Academic Operations (Approximately 40%):
Assist the vice president with academic and operational oversight.
Collaborate with academic deans and the vice president in managing faculty qualification processes.
Provide assistance to ensure course offerings align with institutional goals.
Coordinate scheduling data with the vice president and academic deans.
Liaise with the Director of Dual Enrollment and Early College programs.
Support the vice president in reviewing academic programs.
Provide oversight of the PVCC academic calendar and catalog.
Provide logistical support for academic committees.
Administrative Support (Approximately 30%):
Manage calendars and coordinate meetings for the vice president.
Draft and proofread correspondence and reports.
Manage incoming communications.
Organize and maintain files and records.
Assist with budget monitoring and compliance.
Coordination and Project Management (Approximately 30%):
Coordinate and track special projects.
Facilitate communication between departments.
Coordinate division-specific events.
Prepare updates and reports on project status.
Assist with grant proposals and accreditation reports.
Special Assignments:
May be required to perform other duties as assigned.
KSA's/Required Qualifications:
Success in an administrative or academic support role.
Excellent customer service skills.
Experience working with diverse backgrounds.
Strong communication skills.
Highly organized with multitasking abilities.
Meticulous in documentation accuracy.
Ability to build relationships with stakeholders.
Proficiency in Microsoft Office Suite.
Demonstrates initiative in problem-solving.
Strong analytical skills.
Maintains confidentiality and professionalism.
Ability to work collaboratively and independently.
Additional Considerations:
Additional education in relevant fields.
Experience in a community college setting.
Experience with relevant applications.
Operation of a State Vehicle:
No
Supervises Employees:
No
Required Travel:
May require occasional travel for duties.
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Assistant to the Vice President of Academic Affairs & Workforce Development/Academic Operations Coordinator
Role Title:
Admin and Office Spec III
Role Code:
19013-SW
FLSA:
Nonexempt
Pay Band:
Not specified
Position Number:
28200034
Agency:
Piedmont Virginia Community College
Division:
Piedmont Virginia Community College (Div)
Work Location:
Albemarle - 003
Hiring Range:
$49,000 - $55,000
Emergency/Essential Personnel:
No
EEO Category:
F-Admin Supp
Full Time or Part Time:
Full Time
Does this position have telework options?
Telework options are subject to change based on business needs.
Work Schedule:
Monday through Friday, daytime hours—Position may require occasional travel and representation at college-wide meetings and/or occasional evening and weekend hours for successful completion of duties. This position is fully on-site, it is not a remote position.
Sensitive Position:
Yes
Job Description:
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia. PVCC is known for its exceptional faculty and staff, quality programs, and success of its students. The Assistant to the Vice President of Academic Affairs and Workforce Development/Academic Operations Coordinator plays a critical role in ensuring the smooth operation of academic and workforce development functions. This role encompasses supporting academic operations, providing administrative assistance, and coordinating various projects.
Key Responsibilities:
Academic Operations (Approximately 40%):
Assist the vice president with academic and operational oversight.
Collaborate with academic deans and the vice president in managing faculty qualification processes.
Provide assistance to ensure course offerings align with institutional goals.
Coordinate scheduling data with the vice president and academic deans.
Liaise with the Director of Dual Enrollment and Early College programs.
Support the vice president in reviewing academic programs.
Provide oversight of the PVCC academic calendar and catalog.
Provide logistical support for academic committees.
Administrative Support (Approximately 30%):
Manage calendars and coordinate meetings for the vice president.
Draft and proofread correspondence and reports.
Manage incoming communications.
Organize and maintain files and records.
Assist with budget monitoring and compliance.
Coordination and Project Management (Approximately 30%):
Coordinate and track special projects.
Facilitate communication between departments.
Coordinate division-specific events.
Prepare updates and reports on project status.
Assist with grant proposals and accreditation reports.
Special Assignments:
May be required to perform other duties as assigned.
KSA's/Required Qualifications:
Success in an administrative or academic support role.
Excellent customer service skills.
Experience working with diverse backgrounds.
Strong communication skills.
Highly organized with multitasking abilities.
Meticulous in documentation accuracy.
Ability to build relationships with stakeholders.
Proficiency in Microsoft Office Suite.
Demonstrates initiative in problem-solving.
Strong analytical skills.
Maintains confidentiality and professionalism.
Ability to work collaboratively and independently.
Additional Considerations:
Additional education in relevant fields.
Experience in a community college setting.
Experience with relevant applications.
Operation of a State Vehicle:
No
Supervises Employees:
No
Required Travel:
May require occasional travel for duties.
#J-18808-Ljbffr