FISCAL ACCOUNTS TECHNICIAN SERIES (Fiscal Accounts Technician I & II)

IntroductionAs a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fast-paced work environment. Applicants must be able to work in various positions, and travel to various courtrooms and office environments in the jurisdiction. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable them to be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503 tawandal.jackson@maryland.gov.A Fiscal Accounts Technician I/II is the intermediate level of work reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports or identifying budget trends and recommending budget realignments. The position will be analyzing, processing and reporting accounts receivable and payable to provide support to the accountants and Fiscal management in these areas, including, but not limited to, maintaining the accounts receivable database and reviewing, calculating, verifying, recording and reconciling accounts payable.GRADEASTD11 $44,704 - $71,108ASTD12 $47,536 - $75,820LOCATION OF POSITION6 St. Paul Street, Suite 2101, Baltimore, MD 21202POSITION DUTIESThis role will assist the General Accounting Division, and other agencies that oversee and control Agency transactions.Prepare reports from data in FMIS, FOCUS downloads, and other sources to assist Fiscal management in reviewing, reporting, and forecasting financial activity.Process Accounts Payable and Accounts Receivable transactions accurately and efficiently.Maintain the Accounts Receivables Database by recording Cash Receipt transactions, researching deposits, and making necessary adjustments.Electronically prepare and mail monthly Account Statements, Late Notices, and past-due notices.Monitor the aging of accounts and initiate transfers to the Central Collection Unit as needed.Provide timely responses to client emails or letters of correspondence, ensuring excellent customer service.Lead contact for transcript cost/court reporters and employee expense reports.Verify, record, and prepare invoices in the Advanced Purchasing Inventory Control System (ADPICS).Post journal entries into the Financial Management Information System (FMIS) to ensure accurate financial records.Perform periodic reconciliations of Accounts Receivable and Accounts payable.Perform other duties as assigned by supervisors.MINIMUM QUALIFICATIONSFiscal Accounts Technician I:Education: Graduation from an accredited high school or possession of a high school equivalency certificate.Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.Notes: 1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.3. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.Fiscal Accounts Technician II:Education: Graduation from an accredited high school or possession of a high school equivalency certificate.One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.Notes:1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.DESIRED OR PREFERRED QUALIFICATIONSPreference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.*Familiarity with government accounting principles and regulations.*Experience using accounting software systems such as ADPICS and FMIS.*Knowledge of Maryland state financial policies and procedures.*Ability to analyze financial data and generate reports.*Strong problem-solving skills and the ability to work independently.*Willingness to learn and adapt to new processes and technologies.LICENSES, REGISTRATIONS AND CERTIFICATIONSNOT APPLICABLE.SELECTION PROCESSApplicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.EXAMINATION PROCESSThe examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.BENEFITSSTATE OF MARYLAND BENEFITSFURTHER INSTRUCTIONSOnline Applications Preferred. Please fax all paper applications and questionnaires to (410) 333-2260. Inquiries regarding applications and submitting paper applications can be directed to: Janynee.Bailey-Covington@maryland.gov. Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Janynee.Bailey-Covington@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below. As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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