Hawaiʻi State Department of Education
Auditor Specialist II, Internal Audit Office, 606096
Hawaiʻi State Department of Education, Honolulu, Hawaii, United States, 96814
DescriptionSPECIAL INTERNAL / EXTERNALTYPE OF APPOINTMENT ISSUED:
This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.
Examples of DutiesUnder the general supervision of the Internal Audit Director of the Internal Audit Office, the Audit Specialist II:
Audit Work
Plans, organizes, and conducts a full range of the most difficult and complex financial audit analysis, reports, projects, fiscal reviews, and consultation work assigned.
Coordinates and reviews the non-appropriated Student Activity Fund (SAF) audits with the Department of Accounting and General Services Audit Division of over 250 schools and ensures proper responses and follow-up with schools and other state authorities.
Performs SAF audits and School Monitoring reviews of various schools statewide.
Ensures that a proper system of internal financial controls and fiscal accountability exists and is maintained in all schools, complex areas, and offices in the Department.
Performs assurance audits in the Internal Audit Plan.
Extracts, formats, and analyzes data to provide necessary information in a meaningful form for use in audits, fiscal reviews, and other projects.
Collaborates with team members in preparing and submitting final reports and recommendations.
Fiscal Reviews and Evidence Gathering:
Drafts fiscal review plans for consultation and early identification of issues by addressing the scope and determining the methodology and techniques required to carry out a thorough and effective fiscal review.
Identifies, obtains, reviews, and analyzes all documentation relevant and necessary, along with information to identify relevant issues of the fiscal review.
Conducts thorough and objective fiscal reviews, involving both individual and systemic issues with a focus on rigorous fact-finding, fairness, timeliness, and attention to detail.
Coordinates list of people to be interviewed, communicates with complainants, government staff and witnesses, and conducts on-site interviews and inspections to gather evidence.
Analysis, Report Writing, and Overall Maintenance:
Reviews and analyzes all evidence collected during a fiscal review, including identification and analysis of any legal/regulatory/procedural issues.
Writes detailed, high quality reports to include the issues and facts of a case clearly, logically, objectively, and accurately and in appropriate detail, followed by a well reasoned analysis and objective assessment of the evidence.
Summarizes the issues with documentation of substantiation in a clear, methodical format.
Writes and/or assists in the preparation of high profile special fiscal review reports including findings, analysis, and recommendations.
Monitors and tracks fiscal reviews and ensures that deadlines are met for all fiscal review requests.
Keeps an inventory of all internal audit fiscal review cases and the follow-up activities, if any.
Consulting and Coordinating:
Provides consultation to the Department administrators relating to questions arising from potential fiscal reviews and in determining whether a fiscal review is warranted.
Keeps an inventory of all internal audit consultation cases and the follow-up activities, if any.
Monitors and tracks fiscal reviews and works directly with the various schools, complex areas, and offices to obtain all required documentation in a timely manner.
Ensures that deadlines are met for all fiscal review requests.
Makes recommendations to the Internal Audit Director on changes in laws, policies, and procedures based on direct involvement with cases and knowledge of current trends and problems.
Informs the Internal Audit Director of major developments and activities.
Monitors and tracks inquiries, complaints, issues and resolutions received on a Department mechanism for reporting allegations of fiscal/asset improprieties.
Training
Develops and implements a training program on common fraud schemes, common audit/fiscal review findings, and preventive measures for various levels of audiences of the Department to include Complex Area Superintendents, Principals, Vice-Principals, Complex Area Business Managers, School Administrative Services Assistants, and/or Account Clerks.
Assists in Internal Audit workshops for school, district, complex area, and state office personnel in methods and practices to maintain proper accounting and internal management control.
Performs other related duties as assigned.
Minimum QualificationsEducation:
Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting, or with a major in any other field of business administration which included at least twelve (12) semester hours of credit in accounting or auditing courses.Education Substitution:
Excess relevant required or desired experience described below may substitute on a year for year basis for a bachelor's degree.Desired Education:
Courses/classes covering data analytics, programming and short script writing.Experience:
Four (4) years of responsible professional work experience in government accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system.Desired Experience:
Eight (8) or more years of programming and/or performing data retrieval/mining of business data to prepare reports, identify concerns, and conduct analytical reviews to promote compliance of administrative rules, laws, or procedures.Combined Education and Experience:
An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.Knowledge:
Financial, management, and government accounting and auditing; generally accepted professional accounting and auditing principles, theory and practices; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the areas of assignment.Ability to:
Provide a variety of professional audit functions including providing technical guidance on detailed procedures to other staff, complex analysis of data, and report preparation; provide consultation to state, complex area, and school officials; propose rationale and implementation plans to improve procedures and methods; determine program needs for appropriate implementation and ensure proper utilization of department resources; communicate effectively with others both orally and in writing; operate computer and other business machines; provide leadership, planning, and coordination in the areas of assignment.Desired Ability to:
Critical thinking requiring an understanding of fraud and audit techniques, principles, and processes; conduct research and present information in both verbal and written format; identify relevant issues, analysis, and conclusions for fiscal review with a risk management filter; and have a teamwork, collaborative influence to "get the job done."
Supplemental InformationSALARY RANGE:
EOSR-7, $110,136 to $155,904.Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.All others will be placed on the first step of $110,136.NOTE:
Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.WORK YEAR AND BENEFITS:
This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.POSTING CYCLE:
Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.HOW TO APPLY:
All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.
http://www.schooljobs.com/careers/hawaiipublicschools
Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
After you submit your online application, you will receive a system generated email acknowledging receipt of your application.EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT:
Article 11, Appointments, paragraphs A2b and A2c- "All vacancies for State and District level educational officer positions shall be advertised for twenty (20) days prior to selection. Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure."APPROVED:Sean BaconAssistant SuperintendentOffice of Talent Management
Equal OpportunityThe Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
#J-18808-Ljbffr
This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment.A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.
Examples of DutiesUnder the general supervision of the Internal Audit Director of the Internal Audit Office, the Audit Specialist II:
Audit Work
Plans, organizes, and conducts a full range of the most difficult and complex financial audit analysis, reports, projects, fiscal reviews, and consultation work assigned.
Coordinates and reviews the non-appropriated Student Activity Fund (SAF) audits with the Department of Accounting and General Services Audit Division of over 250 schools and ensures proper responses and follow-up with schools and other state authorities.
Performs SAF audits and School Monitoring reviews of various schools statewide.
Ensures that a proper system of internal financial controls and fiscal accountability exists and is maintained in all schools, complex areas, and offices in the Department.
Performs assurance audits in the Internal Audit Plan.
Extracts, formats, and analyzes data to provide necessary information in a meaningful form for use in audits, fiscal reviews, and other projects.
Collaborates with team members in preparing and submitting final reports and recommendations.
Fiscal Reviews and Evidence Gathering:
Drafts fiscal review plans for consultation and early identification of issues by addressing the scope and determining the methodology and techniques required to carry out a thorough and effective fiscal review.
Identifies, obtains, reviews, and analyzes all documentation relevant and necessary, along with information to identify relevant issues of the fiscal review.
Conducts thorough and objective fiscal reviews, involving both individual and systemic issues with a focus on rigorous fact-finding, fairness, timeliness, and attention to detail.
Coordinates list of people to be interviewed, communicates with complainants, government staff and witnesses, and conducts on-site interviews and inspections to gather evidence.
Analysis, Report Writing, and Overall Maintenance:
Reviews and analyzes all evidence collected during a fiscal review, including identification and analysis of any legal/regulatory/procedural issues.
Writes detailed, high quality reports to include the issues and facts of a case clearly, logically, objectively, and accurately and in appropriate detail, followed by a well reasoned analysis and objective assessment of the evidence.
Summarizes the issues with documentation of substantiation in a clear, methodical format.
Writes and/or assists in the preparation of high profile special fiscal review reports including findings, analysis, and recommendations.
Monitors and tracks fiscal reviews and ensures that deadlines are met for all fiscal review requests.
Keeps an inventory of all internal audit fiscal review cases and the follow-up activities, if any.
Consulting and Coordinating:
Provides consultation to the Department administrators relating to questions arising from potential fiscal reviews and in determining whether a fiscal review is warranted.
Keeps an inventory of all internal audit consultation cases and the follow-up activities, if any.
Monitors and tracks fiscal reviews and works directly with the various schools, complex areas, and offices to obtain all required documentation in a timely manner.
Ensures that deadlines are met for all fiscal review requests.
Makes recommendations to the Internal Audit Director on changes in laws, policies, and procedures based on direct involvement with cases and knowledge of current trends and problems.
Informs the Internal Audit Director of major developments and activities.
Monitors and tracks inquiries, complaints, issues and resolutions received on a Department mechanism for reporting allegations of fiscal/asset improprieties.
Training
Develops and implements a training program on common fraud schemes, common audit/fiscal review findings, and preventive measures for various levels of audiences of the Department to include Complex Area Superintendents, Principals, Vice-Principals, Complex Area Business Managers, School Administrative Services Assistants, and/or Account Clerks.
Assists in Internal Audit workshops for school, district, complex area, and state office personnel in methods and practices to maintain proper accounting and internal management control.
Performs other related duties as assigned.
Minimum QualificationsEducation:
Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting, or with a major in any other field of business administration which included at least twelve (12) semester hours of credit in accounting or auditing courses.Education Substitution:
Excess relevant required or desired experience described below may substitute on a year for year basis for a bachelor's degree.Desired Education:
Courses/classes covering data analytics, programming and short script writing.Experience:
Four (4) years of responsible professional work experience in government accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system.Desired Experience:
Eight (8) or more years of programming and/or performing data retrieval/mining of business data to prepare reports, identify concerns, and conduct analytical reviews to promote compliance of administrative rules, laws, or procedures.Combined Education and Experience:
An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.Knowledge:
Financial, management, and government accounting and auditing; generally accepted professional accounting and auditing principles, theory and practices; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the areas of assignment.Ability to:
Provide a variety of professional audit functions including providing technical guidance on detailed procedures to other staff, complex analysis of data, and report preparation; provide consultation to state, complex area, and school officials; propose rationale and implementation plans to improve procedures and methods; determine program needs for appropriate implementation and ensure proper utilization of department resources; communicate effectively with others both orally and in writing; operate computer and other business machines; provide leadership, planning, and coordination in the areas of assignment.Desired Ability to:
Critical thinking requiring an understanding of fraud and audit techniques, principles, and processes; conduct research and present information in both verbal and written format; identify relevant issues, analysis, and conclusions for fiscal review with a risk management filter; and have a teamwork, collaborative influence to "get the job done."
Supplemental InformationSALARY RANGE:
EOSR-7, $110,136 to $155,904.Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.All others will be placed on the first step of $110,136.NOTE:
Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval.WORK YEAR AND BENEFITS:
This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.POSTING CYCLE:
Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.HOW TO APPLY:
All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.
http://www.schooljobs.com/careers/hawaiipublicschools
Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
After you submit your online application, you will receive a system generated email acknowledging receipt of your application.EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT:
Article 11, Appointments, paragraphs A2b and A2c- "All vacancies for State and District level educational officer positions shall be advertised for twenty (20) days prior to selection. Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure."APPROVED:Sean BaconAssistant SuperintendentOffice of Talent Management
Equal OpportunityThe Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
#J-18808-Ljbffr