San Jose Museum of Art
Chief Financial Officer
San Jose Museum of Art, San Jose, California, United States, 95199
Position Summary:
The Chief Financial Officer (CFO) directs all financial and administrative functions at the San José Museum of Art (SJMA), including finance, retail operations, and Café, in addition to security services and IT contracted vendors. Reporting to the Oshman Executive Director, the CFO collaborates with the Executive Management Team to define institutional goals and ensure their achievement.
The CFO brings experienced and enthusiastic management to SJMA’s financial operations, which encompass diverse contributed and earned revenue sources, supporting the Museum's $6 million annual operating budget. The role requires a detailed-oriented, hands-on approach to managing financial operations, including oversight of all transactions, ensuring seamless execution and accuracy, while also offering a rich platform for a seasoned financial professional to support SJMA’s impactful exhibitions, direct engagement with communities, and initiatives that create new possibilities for work with artists and delivery of educational services.
The ideal candidate operates with deep integrity, rigor, and collaboration, balancing the demands of working in a creative environment with a disciplined approach to managing financial and institutional goals. They will be a valued partner, collaborating with Museum leadership, staff, and board to proactively analyze problems and solutions driving improved performance across the Museum.
Each employee plays a key role in fostering and upholding SJMA’s values of Collaboration, Care, Curiosity, and Inclusion, ensuring these principles are reflected in their work and all interactions.
Duties and Responsibilities:
Institutional Oversight:
Collaborate with the Executive Director to develop and implement institutional strategies and manage oversight of performance across museum departments.
Finance:
Direct museum’s financial and accounting functions, including, when necessary, management of general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable, ensuring accuracy and compliance, and seamless daily operations.
Maintain and oversee financial records, and prepare, promote, and interpret financial reports for management and external groups.
Create variety of monthly financial reports and present to various audiences, including Board, Finance & Policy Committee, and other relevant stakeholders.
Lead the annual budgeting and planning process; monitor progress and compare results to financial plans, identifying and correcting variances as needed.
Serve as staff liaison to the Finance & Policy Committee and Audit Committee, overseeing the annual audit process and reviewing annual tax returns.
Maintain strong working relationships with the Museum’s bank and insurance providers, coordinating all business transactions and advising the Executive Director on related issues.
Collaborate with the Development team to provide financial oversight and strategic input on fundraising initiatives, ensuring accurate tracking and reporting of restricted and unrestricted funds.
Develop and maintain effective cash management systems to ensure adequate cash balances and proper investment strategies.
Retail, Security, and IT Operations:
Supervise Director of Retail and activities of the Museum Store, managing product inventory, systems, and profitability goals.
Oversee the contracted Security company, negotiating contracts, annual budgeting, and personnel fulfillment, and coordinating museum training in collaboration with relevant directors and managers.
Partner with IT vendor and Deputy Director to ensure state-of-the-art capabilities for staff computing, integration of IT vendors and software, and management of all related budgets.
Supervisory Responsibilities:
Directly supervise Accountant, Finance Associate, Director of Retail, and part-time staff.
Carry out supervisory responsibilities in accordance with the museum’s policies and applicable laws.
Qualifications:
Bachelor’s degree required; CPA or MBA preferred.
Minimum of 10 years of progressively responsible financial leadership experience, with at least five years in budget management, staff supervision, managing investments, risk management, and strategic planning, with an overall organizational budget of at least $5 million.
Nonprofit experience is highly desirable; art museum experience preferred.
Significant supervisory experience with the ability to set annual goals, coach, evaluate, and guide professional development.
Demonstrated strategic thinking abilities and proven experience as a strategic partner.
Robust presentation skills, with ability to clearly communicate complex financial information to various audiences, including the Board of Trustees, executive management, and finance committees. Proficient in tailoring presentations to knowledge level of audience, ensuring understanding and engagement.
Strong knowledge of US GAAP, internal controls, and financial reporting.
Superior analytical and project management skills, with the ability to manage multiple priorities efficiently and effectively.
Experience working with investment advisors and knowledge of invested assets.
Ability to represent the Museum with integrity and professionalism, adhering to Museum policies and supporting management decisions in a positive manner.
Ability to build and maintain effective working relationships with management, staff, the Board of Trustees, donors, vendors, and visitors.
Special Requirements:
Ability to work evenings and weekends as required.
About Us:
The San José Museum of Art (SJMA) is a contemporary art museum dedicated to inclusivity, new thinking, and visionary ideas. Founded in 1969 by artists and community leaders, its dynamic exhibitions, collection, and programs resonate with defining characteristics of San José and Silicon Valley–from its rich diversity to its hallmark innovative ethos. The Museum offers lifelong learning for school children and their educators, multigenerational families, creative adults, university students and faculty, and community groups. SJMA is committed to being a borderless museum, essential to creative life throughout the diverse communities of San José and beyond.
SJMA has been awarded re-accreditation by the American Association of Museums (AAM), a recognition given to just 1,106 of the nation’s 33,000 museums and SJMA is one of only 78 museums accredited in California. With its mix of self-assessment, peer review, and public recognition, AAM Accreditation ensures the integrity and accessibility of museum collections, reinforces the education and public service roles of museums, and requires good governance practices and ethical behavior. SJMA has been awarded Charity Navigator Four Stars and Guidestar Platinum Transparency, noting the highest non-profit distinctions exceeding or meeting best practices and industry standards.
Located near the Plaza de César Chavez in downtown San José, the Museum serves 100,000 people a year, including 30,000 school children, and is the largest provider of arts education in Santa Clara County.
SJMA conducts pre-employment, post-offer background checks in accordance with state and federal law.
As SJMA operates in a City of San Jose-owned building, applicants must comply with the City’s COVID-19 vaccine mandate.
SJMA is actively seeking individuals from diverse backgrounds. We deeply appreciate cultural, racial, and ethnic diversity, as well as different gender expressions and abilities. We encourage BIPOC, LGBTQ+, bilingual or multilingual candidates, and individuals with disabilities to apply. As an equal opportunity employer, we at SJMA highly esteem the diversity of individuals and the multitude of ideas, perspectives, insights, and values they contribute to our workplace.
Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. No phone calls, please.
Salary Range: $140,000-$170,000
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The Chief Financial Officer (CFO) directs all financial and administrative functions at the San José Museum of Art (SJMA), including finance, retail operations, and Café, in addition to security services and IT contracted vendors. Reporting to the Oshman Executive Director, the CFO collaborates with the Executive Management Team to define institutional goals and ensure their achievement.
The CFO brings experienced and enthusiastic management to SJMA’s financial operations, which encompass diverse contributed and earned revenue sources, supporting the Museum's $6 million annual operating budget. The role requires a detailed-oriented, hands-on approach to managing financial operations, including oversight of all transactions, ensuring seamless execution and accuracy, while also offering a rich platform for a seasoned financial professional to support SJMA’s impactful exhibitions, direct engagement with communities, and initiatives that create new possibilities for work with artists and delivery of educational services.
The ideal candidate operates with deep integrity, rigor, and collaboration, balancing the demands of working in a creative environment with a disciplined approach to managing financial and institutional goals. They will be a valued partner, collaborating with Museum leadership, staff, and board to proactively analyze problems and solutions driving improved performance across the Museum.
Each employee plays a key role in fostering and upholding SJMA’s values of Collaboration, Care, Curiosity, and Inclusion, ensuring these principles are reflected in their work and all interactions.
Duties and Responsibilities:
Institutional Oversight:
Collaborate with the Executive Director to develop and implement institutional strategies and manage oversight of performance across museum departments.
Finance:
Direct museum’s financial and accounting functions, including, when necessary, management of general ledger, accounts receivable, payroll, grants administration, and oversight of accounts payable, ensuring accuracy and compliance, and seamless daily operations.
Maintain and oversee financial records, and prepare, promote, and interpret financial reports for management and external groups.
Create variety of monthly financial reports and present to various audiences, including Board, Finance & Policy Committee, and other relevant stakeholders.
Lead the annual budgeting and planning process; monitor progress and compare results to financial plans, identifying and correcting variances as needed.
Serve as staff liaison to the Finance & Policy Committee and Audit Committee, overseeing the annual audit process and reviewing annual tax returns.
Maintain strong working relationships with the Museum’s bank and insurance providers, coordinating all business transactions and advising the Executive Director on related issues.
Collaborate with the Development team to provide financial oversight and strategic input on fundraising initiatives, ensuring accurate tracking and reporting of restricted and unrestricted funds.
Develop and maintain effective cash management systems to ensure adequate cash balances and proper investment strategies.
Retail, Security, and IT Operations:
Supervise Director of Retail and activities of the Museum Store, managing product inventory, systems, and profitability goals.
Oversee the contracted Security company, negotiating contracts, annual budgeting, and personnel fulfillment, and coordinating museum training in collaboration with relevant directors and managers.
Partner with IT vendor and Deputy Director to ensure state-of-the-art capabilities for staff computing, integration of IT vendors and software, and management of all related budgets.
Supervisory Responsibilities:
Directly supervise Accountant, Finance Associate, Director of Retail, and part-time staff.
Carry out supervisory responsibilities in accordance with the museum’s policies and applicable laws.
Qualifications:
Bachelor’s degree required; CPA or MBA preferred.
Minimum of 10 years of progressively responsible financial leadership experience, with at least five years in budget management, staff supervision, managing investments, risk management, and strategic planning, with an overall organizational budget of at least $5 million.
Nonprofit experience is highly desirable; art museum experience preferred.
Significant supervisory experience with the ability to set annual goals, coach, evaluate, and guide professional development.
Demonstrated strategic thinking abilities and proven experience as a strategic partner.
Robust presentation skills, with ability to clearly communicate complex financial information to various audiences, including the Board of Trustees, executive management, and finance committees. Proficient in tailoring presentations to knowledge level of audience, ensuring understanding and engagement.
Strong knowledge of US GAAP, internal controls, and financial reporting.
Superior analytical and project management skills, with the ability to manage multiple priorities efficiently and effectively.
Experience working with investment advisors and knowledge of invested assets.
Ability to represent the Museum with integrity and professionalism, adhering to Museum policies and supporting management decisions in a positive manner.
Ability to build and maintain effective working relationships with management, staff, the Board of Trustees, donors, vendors, and visitors.
Special Requirements:
Ability to work evenings and weekends as required.
About Us:
The San José Museum of Art (SJMA) is a contemporary art museum dedicated to inclusivity, new thinking, and visionary ideas. Founded in 1969 by artists and community leaders, its dynamic exhibitions, collection, and programs resonate with defining characteristics of San José and Silicon Valley–from its rich diversity to its hallmark innovative ethos. The Museum offers lifelong learning for school children and their educators, multigenerational families, creative adults, university students and faculty, and community groups. SJMA is committed to being a borderless museum, essential to creative life throughout the diverse communities of San José and beyond.
SJMA has been awarded re-accreditation by the American Association of Museums (AAM), a recognition given to just 1,106 of the nation’s 33,000 museums and SJMA is one of only 78 museums accredited in California. With its mix of self-assessment, peer review, and public recognition, AAM Accreditation ensures the integrity and accessibility of museum collections, reinforces the education and public service roles of museums, and requires good governance practices and ethical behavior. SJMA has been awarded Charity Navigator Four Stars and Guidestar Platinum Transparency, noting the highest non-profit distinctions exceeding or meeting best practices and industry standards.
Located near the Plaza de César Chavez in downtown San José, the Museum serves 100,000 people a year, including 30,000 school children, and is the largest provider of arts education in Santa Clara County.
SJMA conducts pre-employment, post-offer background checks in accordance with state and federal law.
As SJMA operates in a City of San Jose-owned building, applicants must comply with the City’s COVID-19 vaccine mandate.
SJMA is actively seeking individuals from diverse backgrounds. We deeply appreciate cultural, racial, and ethnic diversity, as well as different gender expressions and abilities. We encourage BIPOC, LGBTQ+, bilingual or multilingual candidates, and individuals with disabilities to apply. As an equal opportunity employer, we at SJMA highly esteem the diversity of individuals and the multitude of ideas, perspectives, insights, and values they contribute to our workplace.
Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. No phone calls, please.
Salary Range: $140,000-$170,000
#J-18808-Ljbffr