Pacific Oaks College & Children's School
Human Resources Generalist
Pacific Oaks College & Children's School, Pasadena, California, United States, 91122
Job Description:
POSITION SUMMARY
As a Human Resources Generalist at Pacific Oaks College & Children’s School, you will play a pivotal role in supporting the HR department's initiatives and ensuring the smooth functioning of human resources operations. You will be responsible for a wide range of HR duties, including recruitment, employee relations, benefits and leave administration, wellness and safety, and compliance with relevant policies and regulations.
This position is located in Pasadena, CA and reports directly to the Vice President of Human Resources.
SUPERVISION RECEIVED:
The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments.
SUPERVISION EXERCISED
Minimal supervisory responsibilities.
# of Supervised Indirectly:
3 FTE (Non-exempt): 0 FTE (Exempt): 3 FTE Total
ESSENTIAL JOB FUNCTIONS:
Recruitment and Staffing:
Coordinate the recruitment process for faculty, staff, and administrative positions, including drafting job descriptions, posting vacancies, screening resumes, conducting interviews, and making recommendations to hiring managers.
Collaborate with managers to identify staffing needs and develop strategies for attracting top talent.
Ensure compliance with equal employment opportunity (EEO) regulations and institutional hiring policies.
Manage the employee onboarding and offboarding process, ensuring a seamless transition for the employees.
Employee Relations:
Serve as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters.
Facilitate conflict resolution and mediation between employees when necessary, promoting a positive and inclusive work environment.
Conduct investigations into employee complaints and grievances, maintaining confidentiality and impartiality throughout the process.
Performance Management:
Support the performance appraisal process, including goal setting, performance evaluations, and development planning.
Provide training and guidance to supervisors and employees on performance management best practices and techniques.
Assist in identifying and addressing performance issues through coaching, counseling, and disciplinary action when necessary.
Benefits Administration:
Support the administration of tuition assistance program, ensuring eligibility verification, and timely communication of changes.
Serve as a liaison between employees and the System Office benefits team, addressing inquiries and resolving issues related to benefits.
Safety and Wellness:
Support and potentially lead the Safety Committee to promote a safe work environment and ensure compliance with safety protocols.
Collaborate with department leaders to identify potential safety risks and establish preventive measures.
Assist in coordinating safety training and wellness initiatives, ensuring employees are informed about safety protocols and wellness resources.
Community Engagement:
Oversee the Community Volunteer Program, coordinating opportunities for employees to participate in community service activities.
Promote community involvement as part of the institution's values and mission, encouraging a culture of volunteerism and social responsibility.
Track and report on the impact of the Community Volunteer Program, highlighting contributions to the local community.
Compliance and Policy Implementation:
Stay abreast of federal, state, and local employment laws and regulations, ensuring compliance with all relevant legislation.
Develop and maintain HR policies and procedures in alignment with institutional goals and legal requirements.
Conduct regular audits of HR processes to identify areas for improvement and ensure adherence to established policies.
Training and Development:
Coordinate employee training and professional development initiatives, identifying relevant workshops, seminars, and online courses to enhance skills and knowledge.
Collaborate with department leaders to develop training programs tailored to the specific needs of different job roles and career paths within the institution.
HR Information Systems (HRIS) Management:
Maintain accurate employee records and data in the HRIS system.
Generate reports and analytics to support HR decision-making and strategic planning.
Train employees and managers on the use of HRIS tools and systems.
Other duties as assigned.
POSITION QUALIFICATIONS:
Education:
Bachelor’s degree in Human Resources, Business Administration or related field from an accredited higher education institution or equivalent years of experience is required.
Master’s degree is preferred.
Professional certification such as PHR or SHRM-CP is a plus.
Experience:
A minimum of 3 years of progressive experience in human resources roles is required, preferably in a higher education setting.
Demonstrated ability to perform well in a fast-paced environment with positivity and the willingness to change direction as necessary.
Exhibits professional etiquette with proven ability to handle confidential information.
Demonstrate continuous improvement in key HR Department measures.
Experience serving as a project lead from conception to completion.
TYPICAL WORKING CONDITIONS:
Office environment; typically, 70 degrees.
Noise level is usually quiet to moderately noisy while in the office.
COMPENSATION & BENEFITS:
This opportunity is budgeted at $66,560.00-73,170.00 base compensation. Additional compensation factors may impact total compensation.
Pacific Oaks is an Equal Opportunity Employer.
Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
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POSITION SUMMARY
As a Human Resources Generalist at Pacific Oaks College & Children’s School, you will play a pivotal role in supporting the HR department's initiatives and ensuring the smooth functioning of human resources operations. You will be responsible for a wide range of HR duties, including recruitment, employee relations, benefits and leave administration, wellness and safety, and compliance with relevant policies and regulations.
This position is located in Pasadena, CA and reports directly to the Vice President of Human Resources.
SUPERVISION RECEIVED:
The incumbent normally receives little instruction on day-to-day work and receives general instructions on new assignments.
SUPERVISION EXERCISED
Minimal supervisory responsibilities.
# of Supervised Indirectly:
3 FTE (Non-exempt): 0 FTE (Exempt): 3 FTE Total
ESSENTIAL JOB FUNCTIONS:
Recruitment and Staffing:
Coordinate the recruitment process for faculty, staff, and administrative positions, including drafting job descriptions, posting vacancies, screening resumes, conducting interviews, and making recommendations to hiring managers.
Collaborate with managers to identify staffing needs and develop strategies for attracting top talent.
Ensure compliance with equal employment opportunity (EEO) regulations and institutional hiring policies.
Manage the employee onboarding and offboarding process, ensuring a seamless transition for the employees.
Employee Relations:
Serve as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters.
Facilitate conflict resolution and mediation between employees when necessary, promoting a positive and inclusive work environment.
Conduct investigations into employee complaints and grievances, maintaining confidentiality and impartiality throughout the process.
Performance Management:
Support the performance appraisal process, including goal setting, performance evaluations, and development planning.
Provide training and guidance to supervisors and employees on performance management best practices and techniques.
Assist in identifying and addressing performance issues through coaching, counseling, and disciplinary action when necessary.
Benefits Administration:
Support the administration of tuition assistance program, ensuring eligibility verification, and timely communication of changes.
Serve as a liaison between employees and the System Office benefits team, addressing inquiries and resolving issues related to benefits.
Safety and Wellness:
Support and potentially lead the Safety Committee to promote a safe work environment and ensure compliance with safety protocols.
Collaborate with department leaders to identify potential safety risks and establish preventive measures.
Assist in coordinating safety training and wellness initiatives, ensuring employees are informed about safety protocols and wellness resources.
Community Engagement:
Oversee the Community Volunteer Program, coordinating opportunities for employees to participate in community service activities.
Promote community involvement as part of the institution's values and mission, encouraging a culture of volunteerism and social responsibility.
Track and report on the impact of the Community Volunteer Program, highlighting contributions to the local community.
Compliance and Policy Implementation:
Stay abreast of federal, state, and local employment laws and regulations, ensuring compliance with all relevant legislation.
Develop and maintain HR policies and procedures in alignment with institutional goals and legal requirements.
Conduct regular audits of HR processes to identify areas for improvement and ensure adherence to established policies.
Training and Development:
Coordinate employee training and professional development initiatives, identifying relevant workshops, seminars, and online courses to enhance skills and knowledge.
Collaborate with department leaders to develop training programs tailored to the specific needs of different job roles and career paths within the institution.
HR Information Systems (HRIS) Management:
Maintain accurate employee records and data in the HRIS system.
Generate reports and analytics to support HR decision-making and strategic planning.
Train employees and managers on the use of HRIS tools and systems.
Other duties as assigned.
POSITION QUALIFICATIONS:
Education:
Bachelor’s degree in Human Resources, Business Administration or related field from an accredited higher education institution or equivalent years of experience is required.
Master’s degree is preferred.
Professional certification such as PHR or SHRM-CP is a plus.
Experience:
A minimum of 3 years of progressive experience in human resources roles is required, preferably in a higher education setting.
Demonstrated ability to perform well in a fast-paced environment with positivity and the willingness to change direction as necessary.
Exhibits professional etiquette with proven ability to handle confidential information.
Demonstrate continuous improvement in key HR Department measures.
Experience serving as a project lead from conception to completion.
TYPICAL WORKING CONDITIONS:
Office environment; typically, 70 degrees.
Noise level is usually quiet to moderately noisy while in the office.
COMPENSATION & BENEFITS:
This opportunity is budgeted at $66,560.00-73,170.00 base compensation. Additional compensation factors may impact total compensation.
Pacific Oaks is an Equal Opportunity Employer.
Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
#J-18808-Ljbffr