LanceSoft
Data Entry Specialist - Senior
LanceSoft, Marlborough, Massachusetts, us, 01752
Title: Senior Data Entry SpecialistWork Location: Marlborough MA, 01752Duration : 12+ monthsWork Type: Hybrid Tuesday and Wednesdays office
Job Summary:Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.
Major Areas of Responsibility
Exterior Building Sign InvoicesReviews invoices for payment and processing (~75+ invoices / $4M)Reviews each line to decide upon proper coding.Requires cross referencing multiple department project schedules as sources.Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.Maintains Payment and Tracking logs
• Accounting and Compliance
Using independent discretion, codes payments to Oracle accounts and corrects coding errors.Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.Raises potential issues to management.Makes recommendations based on past experiences to solution or develop processes to remediate.For assigned areas, maintains logs that track costs and spend by project / invoice.Performs YE Accounting functions including processing and developing accruals.Involves more complex accruals due to the dollar amount and validations necessary.Processes non-contractual and Special Project Invoices (~750).
Reports to the Manager of Real Estate Financial Planning & Analysis:
Supports over 20 independent contractors/suppliersSupports immediate team
Minimum Education and Experience:
Bachelor's degree in Business-related field preferred.Will consider 8+ years of experience in lieu of college degree.
Eligibility Qualifications:
Detail Oriented is a must and criticalGeneral knowledge of GAAPWorking knowledge of DocuSignProficient with Excel and Microsoft Office productsWorking knowledge of OracleExcellent verbal and written communication skillsAbility to work with varied contractorsWorks independently with minimal guidance/supervisionLucernex knowledge is a plus but not requiredEmployee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:Four options of medical InsuranceDental and Vision Insurance401k ContributionsCritical Illness InsuranceVoluntary Permanent Life InsuranceAccident InsuranceOther Employee PerksEEO EmployerLanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Job Summary:Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.
Major Areas of Responsibility
Exterior Building Sign InvoicesReviews invoices for payment and processing (~75+ invoices / $4M)Reviews each line to decide upon proper coding.Requires cross referencing multiple department project schedules as sources.Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.Maintains Payment and Tracking logs
• Accounting and Compliance
Using independent discretion, codes payments to Oracle accounts and corrects coding errors.Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.Raises potential issues to management.Makes recommendations based on past experiences to solution or develop processes to remediate.For assigned areas, maintains logs that track costs and spend by project / invoice.Performs YE Accounting functions including processing and developing accruals.Involves more complex accruals due to the dollar amount and validations necessary.Processes non-contractual and Special Project Invoices (~750).
Reports to the Manager of Real Estate Financial Planning & Analysis:
Supports over 20 independent contractors/suppliersSupports immediate team
Minimum Education and Experience:
Bachelor's degree in Business-related field preferred.Will consider 8+ years of experience in lieu of college degree.
Eligibility Qualifications:
Detail Oriented is a must and criticalGeneral knowledge of GAAPWorking knowledge of DocuSignProficient with Excel and Microsoft Office productsWorking knowledge of OracleExcellent verbal and written communication skillsAbility to work with varied contractorsWorks independently with minimal guidance/supervisionLucernex knowledge is a plus but not requiredEmployee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:Four options of medical InsuranceDental and Vision Insurance401k ContributionsCritical Illness InsuranceVoluntary Permanent Life InsuranceAccident InsuranceOther Employee PerksEEO EmployerLanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.