The American College of Obstetricians and Gynecologists (ACOG)
Program Coordinator, Obstetrics
The American College of Obstetricians and Gynecologists (ACOG), Washington, District of Columbia, us, 20022
Program Coordinator, Obstetrics
Job Locations:
US-DC
Job ID:
2024-1634
Category:
Practice
Type:
Regular Full-Time
Grant Funded:
Yes
OverviewThe
Program Coordinator, Obstetrics
will assist the Director of Obstetrics and the Manager in programmatic work related to maternal mortality prevention. Responsible for administrative logistics and supporting the program daily operations including activities and events. Develop and maintain positive relationships with internal and external stakeholders. Support content development for program initiatives and webpage(s). Provide secondary coverage for grants, work groups, and other special projects.
This position is considered Hybrid and will need to commute to Washington, D.C. twice a week.
Cover Letter Required
Responsibilities
Perform administrative duties, including but not limited to notetaking, proofreading, finalizing and distributing correspondence and meeting minutes; maintaining files for multiple projects; processing travel requests and invoices; coordinating mailings; and ordering supplies.
Schedule meetings and conference calls and develop agendas for calls and meetings.
Draft and distribute correspondence, reports, and meeting minutes.
Monitor program email account. Triage, respond to, and/or forward emails.
Support program's web presence in collaboration with program staff, as directed. Keep web content current and consistent with guidelines from ACOG and partners. Ensure web links are accurate and update as needed.
Participate on grant check-in calls with internal/external stakeholders as needed.
Prepare, process, and log staff and volunteer reimbursement requests; review grant expenditure reports, as requested.
Provide logistical support for meetings and other events within scheduled deadlines, including but not limited to providing required documents and information to ACOG Meetings Department, collecting and organizing information and presentations from speakers, ensuring all speaker materials are received in a timely manner and formatted correctly for event promotion and execution, and creating and distributing electronic agenda materials and other supplementary meeting materials.
Prepare and monitor timelines and checklists for meeting logistics and follow-up; Create and distribute meeting notices, forms, and all other meeting-related communications and materials.
Support the efforts of the team by collaborating with staff.
Provide excellent customer service to all internal and external inquiries. Communicate tactfully, diplomatically, and with discretion with a variety of stakeholders from various backgrounds, educational levels, experience, and interests.
Provide support and regular updates, advising leadership of potential problems.
Submit and monitor internal tickets to coordinate and maintain department website content.
Assist in development and editing of promotion materials, including social media content and other electronic media resources, email blasts, newsletters, fact sheets, posters, tool kits, and other materials, in collaboration with leadership and appropriate ACOG teams. Share promotional materials and activities with outside organizations as applicable.
Perform other duties as assigned.
QualificationsEducation and Experience:
High School Diploma required. Bachelor's degree preferred.
Minimum of 1-2 years of experience in an office support setting.
Required Skills/Abilities:
Strong interpersonal and oral and writing communication skills.
Excellent spelling and proofreading skills.
Strong attention to detail.
Ability to effectively plan and organize work.
Invoice processing experience and understanding of billing practices preferred.
Strong computer skills including proficiency in Microsoft Office Suite and familiarity with Adobe Acrobat Reader.
Ability to travel, sometimes overnight and for several days.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
About ACOGHome to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, you are part of an organization that values communicating evidence-based, peer-reviewed information about women's health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials, and more.
Compensation
The base salary for this position is
$46,000 - $52,000
per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below.
Our Perks
Paid Parental Leave - Breastfeeding Friendly Workplace - Flexible work schedule - Commuting Allowance - Generous Paid Time Off - Holiday Pay - Life Insurance - Community Volunteering Opportunities - Generous 401(k) Company Contributions - Medical, Dental, and Vision Insurance - Learning Opportunities and Tuition Reimbursement - Company-Sponsored Team Outings - and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees...
#J-18808-Ljbffr
Job Locations:
US-DC
Job ID:
2024-1634
Category:
Practice
Type:
Regular Full-Time
Grant Funded:
Yes
OverviewThe
Program Coordinator, Obstetrics
will assist the Director of Obstetrics and the Manager in programmatic work related to maternal mortality prevention. Responsible for administrative logistics and supporting the program daily operations including activities and events. Develop and maintain positive relationships with internal and external stakeholders. Support content development for program initiatives and webpage(s). Provide secondary coverage for grants, work groups, and other special projects.
This position is considered Hybrid and will need to commute to Washington, D.C. twice a week.
Cover Letter Required
Responsibilities
Perform administrative duties, including but not limited to notetaking, proofreading, finalizing and distributing correspondence and meeting minutes; maintaining files for multiple projects; processing travel requests and invoices; coordinating mailings; and ordering supplies.
Schedule meetings and conference calls and develop agendas for calls and meetings.
Draft and distribute correspondence, reports, and meeting minutes.
Monitor program email account. Triage, respond to, and/or forward emails.
Support program's web presence in collaboration with program staff, as directed. Keep web content current and consistent with guidelines from ACOG and partners. Ensure web links are accurate and update as needed.
Participate on grant check-in calls with internal/external stakeholders as needed.
Prepare, process, and log staff and volunteer reimbursement requests; review grant expenditure reports, as requested.
Provide logistical support for meetings and other events within scheduled deadlines, including but not limited to providing required documents and information to ACOG Meetings Department, collecting and organizing information and presentations from speakers, ensuring all speaker materials are received in a timely manner and formatted correctly for event promotion and execution, and creating and distributing electronic agenda materials and other supplementary meeting materials.
Prepare and monitor timelines and checklists for meeting logistics and follow-up; Create and distribute meeting notices, forms, and all other meeting-related communications and materials.
Support the efforts of the team by collaborating with staff.
Provide excellent customer service to all internal and external inquiries. Communicate tactfully, diplomatically, and with discretion with a variety of stakeholders from various backgrounds, educational levels, experience, and interests.
Provide support and regular updates, advising leadership of potential problems.
Submit and monitor internal tickets to coordinate and maintain department website content.
Assist in development and editing of promotion materials, including social media content and other electronic media resources, email blasts, newsletters, fact sheets, posters, tool kits, and other materials, in collaboration with leadership and appropriate ACOG teams. Share promotional materials and activities with outside organizations as applicable.
Perform other duties as assigned.
QualificationsEducation and Experience:
High School Diploma required. Bachelor's degree preferred.
Minimum of 1-2 years of experience in an office support setting.
Required Skills/Abilities:
Strong interpersonal and oral and writing communication skills.
Excellent spelling and proofreading skills.
Strong attention to detail.
Ability to effectively plan and organize work.
Invoice processing experience and understanding of billing practices preferred.
Strong computer skills including proficiency in Microsoft Office Suite and familiarity with Adobe Acrobat Reader.
Ability to travel, sometimes overnight and for several days.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
About ACOGHome to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, you are part of an organization that values communicating evidence-based, peer-reviewed information about women's health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials, and more.
Compensation
The base salary for this position is
$46,000 - $52,000
per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below.
Our Perks
Paid Parental Leave - Breastfeeding Friendly Workplace - Flexible work schedule - Commuting Allowance - Generous Paid Time Off - Holiday Pay - Life Insurance - Community Volunteering Opportunities - Generous 401(k) Company Contributions - Medical, Dental, and Vision Insurance - Learning Opportunities and Tuition Reimbursement - Company-Sponsored Team Outings - and more!
ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees...
#J-18808-Ljbffr