San Mateo County Community College District
Executive Assistant
San Mateo County Community College District, San Mateo, California, United States, 94409
Executive Assistant
San Mateo County Community College DistrictPosting Number: 20141862SDepartment: Administrative Services CSM (DEPT)Location: College of San MateoPosition Number: 4C0358Percentage of Full Time: 100%FLSA: Non-Exempt (accrues overtime)Months per Year: 12Salary Range:Min Salary: $91,344 (annual)Max Salary: $116,712 (annual)Position Type: Classified PositionsThe Executive Assistant performs paraprofessional work related to providing a variety of technical, coordinative and other support services to senior administrative staff. Under direction, the position is responsible for moderate to complex assignments, such as research and reporting; project and/or staff coordination and follow-up; facilitating meetings; planning and implementing workshops and special events. Public contact is extensive and can include staff, students, outside agencies and organizations for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to create original materials, plan and implement major workloads and to provide input into workflow and project planning and implementation. An Executive Assistant can direct the work of clerical and other staff and student assistant as assigned.Duties and Responsibilities:
Exchanges information with staff, students, other educational institutions, funding, regulatory and other outside agencies and organizations, and the general public regarding College and District policies, procedures, timelines, staffing, contracts, event planning and other issuesRepresents administrative staff at a variety of meetings as assignedDrives a motor vehicle to attend workshops, meetings and other events to present and/or obtain current information used to develop original materials or make modifications to existing proceduresConfers with administrative staff regarding moderate to complex projects and workflowResearches, compiles data for, designs, formats and prepares statistical, financial, demographic and other data for special and regular reports and databases, using a variety of computer and presentation softwareMakes recommendations for changes to procedures, workflow and policiesSets up and maintains a library of resource materials on a variety of topicsTrains, supervises and evaluates the work of clerical and other staff as assignedCoordinates staff in other College and District units on special and regular projectsPlans project timelines, required staff support, outcomes and deliverablesComposes correspondence, survey responses, memoranda, brochures, training materials, handbooks and other reference materials as assignedSets up and maintains confidential and other documentation and filesPerforms other related duties as assignedMinimum Qualifications:
A combination of education and experience equivalent to possession of an Associate’s degree in business administration, office administration, or a closely related fieldSuccessful complex clerical experience of increasing responsibilityDemonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staffDemonstrated skill in written and oral communication, including public speakingExperience with the organization and implementation of various complex office procedures and formsExperience with training and supervising the work of othersSkill in the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materialsSkill in project planning and implementationExperience with research and compiling data for, formatting, and preparing statistical, financial, and other reportsDemonstrated skill in multi-tasking, prioritizing workloads, and working independentlyDemonstrated skill in working as part of a customer service teamOpen Date: 08/13/2024First Review Date: 09/11/2024Open Until Filled: YesSpecial Instructions Summary:
Required Application MaterialsA completed online District application form (go to
https://jobs.smccd.edu
to complete the application and to apply for this position).A resume that details all relevant education, training, and other work experience.A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.For questions related to this posting, please contact:SMCCCD Office of Human Resources3401 CSM DriveSan Mateo, CA 94402Tel.: (650) 574-6555Fax: (650) 574-6574Email: smccdjobs@smccd.eduWeb Page:
https://smccd.edu/humanresources/Conditions of Employment:
Submit official transcripts (applies to all faculty or educational administrative positions)Submit verifications of prior employmentSatisfactory referencesSuccessfully being cleared for employment through the background checking processPresent original documents for proof of eligibility to work in the United StatesApproval of your employment by the SMCCCD Board of TrusteesProvide a certificate of Tuberculosis exam for initial employment.Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment).The California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our:
Accommodation Request FormTo apply, visit:
https://apptrkr.com/5560324
#J-18808-Ljbffr
San Mateo County Community College DistrictPosting Number: 20141862SDepartment: Administrative Services CSM (DEPT)Location: College of San MateoPosition Number: 4C0358Percentage of Full Time: 100%FLSA: Non-Exempt (accrues overtime)Months per Year: 12Salary Range:Min Salary: $91,344 (annual)Max Salary: $116,712 (annual)Position Type: Classified PositionsThe Executive Assistant performs paraprofessional work related to providing a variety of technical, coordinative and other support services to senior administrative staff. Under direction, the position is responsible for moderate to complex assignments, such as research and reporting; project and/or staff coordination and follow-up; facilitating meetings; planning and implementing workshops and special events. Public contact is extensive and can include staff, students, outside agencies and organizations for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity is required to create original materials, plan and implement major workloads and to provide input into workflow and project planning and implementation. An Executive Assistant can direct the work of clerical and other staff and student assistant as assigned.Duties and Responsibilities:
Exchanges information with staff, students, other educational institutions, funding, regulatory and other outside agencies and organizations, and the general public regarding College and District policies, procedures, timelines, staffing, contracts, event planning and other issuesRepresents administrative staff at a variety of meetings as assignedDrives a motor vehicle to attend workshops, meetings and other events to present and/or obtain current information used to develop original materials or make modifications to existing proceduresConfers with administrative staff regarding moderate to complex projects and workflowResearches, compiles data for, designs, formats and prepares statistical, financial, demographic and other data for special and regular reports and databases, using a variety of computer and presentation softwareMakes recommendations for changes to procedures, workflow and policiesSets up and maintains a library of resource materials on a variety of topicsTrains, supervises and evaluates the work of clerical and other staff as assignedCoordinates staff in other College and District units on special and regular projectsPlans project timelines, required staff support, outcomes and deliverablesComposes correspondence, survey responses, memoranda, brochures, training materials, handbooks and other reference materials as assignedSets up and maintains confidential and other documentation and filesPerforms other related duties as assignedMinimum Qualifications:
A combination of education and experience equivalent to possession of an Associate’s degree in business administration, office administration, or a closely related fieldSuccessful complex clerical experience of increasing responsibilityDemonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staffDemonstrated skill in written and oral communication, including public speakingExperience with the organization and implementation of various complex office procedures and formsExperience with training and supervising the work of othersSkill in the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materialsSkill in project planning and implementationExperience with research and compiling data for, formatting, and preparing statistical, financial, and other reportsDemonstrated skill in multi-tasking, prioritizing workloads, and working independentlyDemonstrated skill in working as part of a customer service teamOpen Date: 08/13/2024First Review Date: 09/11/2024Open Until Filled: YesSpecial Instructions Summary:
Required Application MaterialsA completed online District application form (go to
https://jobs.smccd.edu
to complete the application and to apply for this position).A resume that details all relevant education, training, and other work experience.A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.For questions related to this posting, please contact:SMCCCD Office of Human Resources3401 CSM DriveSan Mateo, CA 94402Tel.: (650) 574-6555Fax: (650) 574-6574Email: smccdjobs@smccd.eduWeb Page:
https://smccd.edu/humanresources/Conditions of Employment:
Submit official transcripts (applies to all faculty or educational administrative positions)Submit verifications of prior employmentSatisfactory referencesSuccessfully being cleared for employment through the background checking processPresent original documents for proof of eligibility to work in the United StatesApproval of your employment by the SMCCCD Board of TrusteesProvide a certificate of Tuberculosis exam for initial employment.Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment).The California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our:
Accommodation Request FormTo apply, visit:
https://apptrkr.com/5560324
#J-18808-Ljbffr