Charlesgate Realty Group, LLC
Real Estate Brokerage Administrator
Charlesgate Realty Group, LLC, Boston, Massachusetts, us, 02298
Real Estate Brokerage Administrator
CHARLESGATE is seeking a highly organized and detail-oriented individual to join our team as a Real Estate Brokerage Administrator. As a pivotal member of our brokerage, you will be responsible for providing administrative support to our real estate agents and ensuring the smooth operation of day-to-day activities within the brokerage.If you're a motivated individual with a passion for real estate and a knack for administration, we'd love to hear from you. Join our team and become an integral part of our success in providing exceptional service to our clients. Apply today!Growth PotentialWe’re so much more than a brokerage. We provide our agents with extensive support and growth opportunities. In this role, you’ll help not only our current agents do business more efficiently, effectively, and consistently, but you’ll also help us write and implement the process playbook to grow our brokerage significantly over the next few years.Core Accountabilities of the RoleManage and execute standard operating processes for the brokerage such as pulling reports, fielding agent inquiries regarding processes and resources, and maintaining sales supplies.Oversee real estate transactions, ensuring that agents are following the office protocol in terms of documenting and tracking deals appropriately.Maintain accurate client databases, including contact information, property details, and transaction records using the brokerage software suite.Assist in the creation and distribution of marketing materials, including flyers, postcards, and other templated materials.Assist with financial tasks such as invoicing, tracking expenses, processing payments, and reconciling accounts.Ensure compliance with industry regulations and internal policies, including record-keeping and documentation requirements.Key Responsibilities of the RoleMaintain and organize real estate documents, contracts, leases, and agreements according to legal requirements for the brokerage.Create and distribute marketing support materials for the agents from templated marketing assets.Updating and tracking deals, certifications, and other brokerage-related information.Run reports and pull scorecard metrics about brokerage and agent performance.Field questions from agents and direct them to the appropriate resources.Management of internal brokerage calendar as requested.Processing invoices and commission payments.Technical Qualifications for the Role2+ years working as a real estate brokerage office administrator or as a transaction coordinator.Proficiency in real estate software, including CRM, electronic signature, brokerage back office software, document cloud systems, Google Workplace, and the like.Familiarity and proficiency with basic marketing design tools like Canva is a plus.What You Bring To The Table PersonallyExceptional organizational abilities with a proven track record of managing multiple tasks and deadlines efficiently.Strong written and verbal communication skills, with the ability to interact professionally with clients and real estate professionals.High level of attention to detail to ensure accuracy in document management and transaction coordination.Familiarity with local and national real estate laws and regulations is a plus.Positive and friendly customer service attitude.About CHARLESGATE“Best Places to Work” and “Inc. 5000 Fastest Growing Companies in America” award-winning firmCHARLESGATE is an interdisciplinary real estate firm that services all aspects of residential and multifamily real estate - brokerage, investment sales, property management, construction, and new development sales & marketing. Our vision is to inspire and empower our clients, our team, and our communities through comprehensive real estate solutions.As a Values based firm, we are founded on the Core Principles of ETHICS, RELATIONSHIPS, and RESULTS, as well as our Seven Fundamental Cultural Values that we expect our team to exhibit:Positive Attitude.Empathy.Proactivity.Ownership.Curiosity.Resourcefulness.Communication.Employees First!We are an employee-first organization that believes that being committed to our employees first is the only way we can deliver the best service to our clients. Our office culture and work environment promote harmony in all of our lives. We do everything we can to offer a comprehensive benefits package, including:Competitive salary and great growth opportunities.Health Insurance - Excellent and industry-leading coverage.Paid time off - Liberal and flexible.Company holidays - A lot.401K/FSA/supplemental insurance - All available.A support team like none other in the industry.
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CHARLESGATE is seeking a highly organized and detail-oriented individual to join our team as a Real Estate Brokerage Administrator. As a pivotal member of our brokerage, you will be responsible for providing administrative support to our real estate agents and ensuring the smooth operation of day-to-day activities within the brokerage.If you're a motivated individual with a passion for real estate and a knack for administration, we'd love to hear from you. Join our team and become an integral part of our success in providing exceptional service to our clients. Apply today!Growth PotentialWe’re so much more than a brokerage. We provide our agents with extensive support and growth opportunities. In this role, you’ll help not only our current agents do business more efficiently, effectively, and consistently, but you’ll also help us write and implement the process playbook to grow our brokerage significantly over the next few years.Core Accountabilities of the RoleManage and execute standard operating processes for the brokerage such as pulling reports, fielding agent inquiries regarding processes and resources, and maintaining sales supplies.Oversee real estate transactions, ensuring that agents are following the office protocol in terms of documenting and tracking deals appropriately.Maintain accurate client databases, including contact information, property details, and transaction records using the brokerage software suite.Assist in the creation and distribution of marketing materials, including flyers, postcards, and other templated materials.Assist with financial tasks such as invoicing, tracking expenses, processing payments, and reconciling accounts.Ensure compliance with industry regulations and internal policies, including record-keeping and documentation requirements.Key Responsibilities of the RoleMaintain and organize real estate documents, contracts, leases, and agreements according to legal requirements for the brokerage.Create and distribute marketing support materials for the agents from templated marketing assets.Updating and tracking deals, certifications, and other brokerage-related information.Run reports and pull scorecard metrics about brokerage and agent performance.Field questions from agents and direct them to the appropriate resources.Management of internal brokerage calendar as requested.Processing invoices and commission payments.Technical Qualifications for the Role2+ years working as a real estate brokerage office administrator or as a transaction coordinator.Proficiency in real estate software, including CRM, electronic signature, brokerage back office software, document cloud systems, Google Workplace, and the like.Familiarity and proficiency with basic marketing design tools like Canva is a plus.What You Bring To The Table PersonallyExceptional organizational abilities with a proven track record of managing multiple tasks and deadlines efficiently.Strong written and verbal communication skills, with the ability to interact professionally with clients and real estate professionals.High level of attention to detail to ensure accuracy in document management and transaction coordination.Familiarity with local and national real estate laws and regulations is a plus.Positive and friendly customer service attitude.About CHARLESGATE“Best Places to Work” and “Inc. 5000 Fastest Growing Companies in America” award-winning firmCHARLESGATE is an interdisciplinary real estate firm that services all aspects of residential and multifamily real estate - brokerage, investment sales, property management, construction, and new development sales & marketing. Our vision is to inspire and empower our clients, our team, and our communities through comprehensive real estate solutions.As a Values based firm, we are founded on the Core Principles of ETHICS, RELATIONSHIPS, and RESULTS, as well as our Seven Fundamental Cultural Values that we expect our team to exhibit:Positive Attitude.Empathy.Proactivity.Ownership.Curiosity.Resourcefulness.Communication.Employees First!We are an employee-first organization that believes that being committed to our employees first is the only way we can deliver the best service to our clients. Our office culture and work environment promote harmony in all of our lives. We do everything we can to offer a comprehensive benefits package, including:Competitive salary and great growth opportunities.Health Insurance - Excellent and industry-leading coverage.Paid time off - Liberal and flexible.Company holidays - A lot.401K/FSA/supplemental insurance - All available.A support team like none other in the industry.
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