Metropolitan Water Reclamation District
Secretary to Officer - Finance
Metropolitan Water Reclamation District, Chicago, Illinois, United States, 60290
Introduction
This Classification is considered exempt and is not subject to the Civil Service Examination process.Applications will be accepted only during the designated filing period for this classification. The opening date is September 6, 2024 and the closing date of the filing period is September 20, 2024. Applications must be filed by the following method:Submitted online through the District's Online Employment Center at www.districtjobs.org. Applications must be submitted by 11:59 p.m. Central Time on the closing date in order to be considered.The deadline for filing an application will not be extended due to any unavailability of the District's Online Employment Center. The District will not be liable for the Online Employment Center being unavailable for any period of time, and it is the sole responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner. Therefore, it is recommended that applications be submitted early in the filing period.It is the responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner by the method described above.Descriptions and dates of education, experience and any required license or certification should be very clear so that it is understood exactly how the applicant meets the minimum requirements. Prospective employees will be required to provide documentation of the required education, experience and licensure/certification upon employment. Falsification of a material statement in an application may constitute grounds for rejection of the application, or discharge of an employee from his or her position in the Classified Service.Residency Requirement:
There is no residency requirement to submit an application; however, all District employees must be domiciled within the boundaries of the District within six months of successful completion of probation. (The District is in Cook County, Illinois, covering approximately 90% of the county area.)Probationary Period:
The probationary period for this classification is one year (250 days worked).Hiring and Employment Objectives:
The Metropolitan Water Reclamation District of Greater Chicago is committed to hiring and employment practices that base employee selection on a candidate's knowledge, skill and ability to perform effectively on the job; provide equal employment opportunity to all applicants; prohibit the entry of political reasons or factors and other improper considerations into any stage of the selection and hiring processes; and create a transparent, honest and fair hiring system.An Equal Opportunity Employer M/F/DReasonable accommodation for individuals with disabilities will be made in accordance with applicable laws. For information regarding accommodation for individuals with disabilities, phone (312) 751-5170 (voice) or (312) 751-5916 (TTY).Duties
The primary role of the Secretary to Officer in the Finance Department is to provide functional, clerical and management support to the Clerk/Director of Finance and the finance staff. Work includes but is not limited to daily clerical support; involvement in board letter preparation and Board of Commissioner Meeting Agenda and Minutes reports preparation; acting as the FOIA liaison; records management and retention processing; correspondence preparation; coordinating departmental meetings, training and materials; daily timekeeping; data processing for supplies and other expenses; and other duties/projects as assigned.Application Submission Information
Desirable Qualifications:Completion of post-high school education (preferably Bachelor's degree in any discipline) OR four years of experience in administrative or coordinator positions.Strong Microsoft Office Suite skills, especially Excel, Outlook scheduling, Word document and Adobe Professional (example - ability to assemble and edit report documents).Competencies:Excellent organizational and time management skills, especially ability to work under pressure and meet strict deadlines.Excellent customer service and communication proficiency.Thoroughness and an ability to handle high volume work accurately.Technical capacity to quickly learn systems and processes.Application:
Qualified candidates should submit an application online through the District's Online Employment Center no later than September 20, 2024.Please be thorough when describing your education and experience.There is no test for this position. Not all candidates who submit applications will be interviewed.The District is an equal opportunity employer.Appointments
Appointment is subject to successfully passing a physical examination, a drug test and a criminal history background investigation.
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This Classification is considered exempt and is not subject to the Civil Service Examination process.Applications will be accepted only during the designated filing period for this classification. The opening date is September 6, 2024 and the closing date of the filing period is September 20, 2024. Applications must be filed by the following method:Submitted online through the District's Online Employment Center at www.districtjobs.org. Applications must be submitted by 11:59 p.m. Central Time on the closing date in order to be considered.The deadline for filing an application will not be extended due to any unavailability of the District's Online Employment Center. The District will not be liable for the Online Employment Center being unavailable for any period of time, and it is the sole responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner. Therefore, it is recommended that applications be submitted early in the filing period.It is the responsibility of the applicant to ensure that the application form is completed and submitted in a timely manner by the method described above.Descriptions and dates of education, experience and any required license or certification should be very clear so that it is understood exactly how the applicant meets the minimum requirements. Prospective employees will be required to provide documentation of the required education, experience and licensure/certification upon employment. Falsification of a material statement in an application may constitute grounds for rejection of the application, or discharge of an employee from his or her position in the Classified Service.Residency Requirement:
There is no residency requirement to submit an application; however, all District employees must be domiciled within the boundaries of the District within six months of successful completion of probation. (The District is in Cook County, Illinois, covering approximately 90% of the county area.)Probationary Period:
The probationary period for this classification is one year (250 days worked).Hiring and Employment Objectives:
The Metropolitan Water Reclamation District of Greater Chicago is committed to hiring and employment practices that base employee selection on a candidate's knowledge, skill and ability to perform effectively on the job; provide equal employment opportunity to all applicants; prohibit the entry of political reasons or factors and other improper considerations into any stage of the selection and hiring processes; and create a transparent, honest and fair hiring system.An Equal Opportunity Employer M/F/DReasonable accommodation for individuals with disabilities will be made in accordance with applicable laws. For information regarding accommodation for individuals with disabilities, phone (312) 751-5170 (voice) or (312) 751-5916 (TTY).Duties
The primary role of the Secretary to Officer in the Finance Department is to provide functional, clerical and management support to the Clerk/Director of Finance and the finance staff. Work includes but is not limited to daily clerical support; involvement in board letter preparation and Board of Commissioner Meeting Agenda and Minutes reports preparation; acting as the FOIA liaison; records management and retention processing; correspondence preparation; coordinating departmental meetings, training and materials; daily timekeeping; data processing for supplies and other expenses; and other duties/projects as assigned.Application Submission Information
Desirable Qualifications:Completion of post-high school education (preferably Bachelor's degree in any discipline) OR four years of experience in administrative or coordinator positions.Strong Microsoft Office Suite skills, especially Excel, Outlook scheduling, Word document and Adobe Professional (example - ability to assemble and edit report documents).Competencies:Excellent organizational and time management skills, especially ability to work under pressure and meet strict deadlines.Excellent customer service and communication proficiency.Thoroughness and an ability to handle high volume work accurately.Technical capacity to quickly learn systems and processes.Application:
Qualified candidates should submit an application online through the District's Online Employment Center no later than September 20, 2024.Please be thorough when describing your education and experience.There is no test for this position. Not all candidates who submit applications will be interviewed.The District is an equal opportunity employer.Appointments
Appointment is subject to successfully passing a physical examination, a drug test and a criminal history background investigation.
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