Conam Group
Sr Executive Assistant
Conam Group, San Diego, California, United States, 92189
Description
WHO WE ARE:CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employs a team of 1700+ energetic associates and we're growing!WHO WE ARE LOOKING FOR:We are currently looking for a
Senior Executive Assistant
to join our team!Salary range is from $100,000 - $125,000Responsibilities include, but are not limited to, the following:Administration
Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, agendas, meeting notes, action item follow up; and compiling documents for travel-related meetings.Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Ensures CEO is prepared for all scheduled events with required documentation, background information, logistics, timing etc.Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Participates as an adjunct member of the Executive Team including assisting in scheduling meetings, attending and documenting meetings as required.Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.Communication
Communicates directly, and on behalf of the CEO, with senior staff members, investors, associates, and others, on matters related to CEO's calendar, itineraries, agendas, meeting documentation, action item follow up, etc.Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for prioritizing issues taking place in the environment and keeping the CEO updated.All other duties as assigned.Knowledge, Skills and Abilities:Bachelor’s degree strongly preferredMust have 5+ years of experience supporting a CEOExpert user in Microsoft Office (Outlook, Word, Excel Zoom, Skype and PowerPoint)Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships with stakeholders, including senior staff, associates, investors, clients and external partners/vendorsExpert level written and verbal communication skillsDemonstrated proactive approaches to problem-solving with strong decision-making capabilityHigh degree of emotional maturity, focus, and professionalismHighly resourceful team-player, with the ability to also be extremely effective independentlyProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responseDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environmentForward looking thinker, who actively seeks opportunities and proposes solutionsWHY YOU WANT TO WORK HERE:CONAM Management Corporation is an experienced, full-service real estate and property management firm that has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, and an Employee Assistance Program (EAP).Any offer of employment is contingent upon: acceptable criminal background report, acceptable verification of previous employment, and negative drug test.If this sounds like the right position for you, just click the
“APPLY”
button above. You will be given an option to submit a resume or complete an online application.We are an Equal Opportunity Employer.Please Note: Job pay bands are available upon request. Job pay bands are established based on a multi-state national range. All job offers will consider a wide range of factors to include geographic location, benefits, including discounted housing (if applicable specific to the position and location) market conditions, internal equity, as well as candidate qualifications, such as skills, education, and experience.
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WHO WE ARE:CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with 11 regional offices that employs a team of 1700+ energetic associates and we're growing!WHO WE ARE LOOKING FOR:We are currently looking for a
Senior Executive Assistant
to join our team!Salary range is from $100,000 - $125,000Responsibilities include, but are not limited to, the following:Administration
Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, agendas, meeting notes, action item follow up; and compiling documents for travel-related meetings.Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Ensures CEO is prepared for all scheduled events with required documentation, background information, logistics, timing etc.Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Participates as an adjunct member of the Executive Team including assisting in scheduling meetings, attending and documenting meetings as required.Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.Communication
Communicates directly, and on behalf of the CEO, with senior staff members, investors, associates, and others, on matters related to CEO's calendar, itineraries, agendas, meeting documentation, action item follow up, etc.Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for prioritizing issues taking place in the environment and keeping the CEO updated.All other duties as assigned.Knowledge, Skills and Abilities:Bachelor’s degree strongly preferredMust have 5+ years of experience supporting a CEOExpert user in Microsoft Office (Outlook, Word, Excel Zoom, Skype and PowerPoint)Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships with stakeholders, including senior staff, associates, investors, clients and external partners/vendorsExpert level written and verbal communication skillsDemonstrated proactive approaches to problem-solving with strong decision-making capabilityHigh degree of emotional maturity, focus, and professionalismHighly resourceful team-player, with the ability to also be extremely effective independentlyProven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responseDemonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environmentForward looking thinker, who actively seeks opportunities and proposes solutionsWHY YOU WANT TO WORK HERE:CONAM Management Corporation is an experienced, full-service real estate and property management firm that has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.Our benefits are designed with our associates in mind which include medical, dental, life, vision, Paid sick and vacation, identity theft protection, 401(k), Flexible Spending Accounts, and an Employee Assistance Program (EAP).Any offer of employment is contingent upon: acceptable criminal background report, acceptable verification of previous employment, and negative drug test.If this sounds like the right position for you, just click the
“APPLY”
button above. You will be given an option to submit a resume or complete an online application.We are an Equal Opportunity Employer.Please Note: Job pay bands are available upon request. Job pay bands are established based on a multi-state national range. All job offers will consider a wide range of factors to include geographic location, benefits, including discounted housing (if applicable specific to the position and location) market conditions, internal equity, as well as candidate qualifications, such as skills, education, and experience.
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