Research Administrator II

Stanford University is seeking a Research Administrator II to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.As a Research Administrator II in the Department of Pathology at Stanford University, you will review and reconcile accounting transactions and supporting documents for accuracy, authorizations and compliance. You will prepare reports to the Department’s faculty and staff members in a dynamic work environment. In addition, you will provide recommendations to the Department for streamlining processes and assist with testing and implementing the procedures. You are expected to work independently and with minimal supervision while maintaining adherence to deadlines and compliance procedures. You should be highly organized, proactive, extremely detail-oriented and be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.Duties include:Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.Be the primary contact for the Research Management Group Office and the Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Manage the Quarterly Certification and the Annual Payroll Certification Process.Develop and communicate reports supporting project status; create effective forecasting and decision aides.Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. Participate in and contribute to process improvements. Lead other staff in group projects.May participate as a mentor and provide cross-training as needed.Desired Qualifications:Familiar with Oracle, ReportMart3, Business Objects and other Stanford systems.Three or more years of sponsored project administration.Education & Experience (Required):Bachelor's degree and three years of job-related experience, or combination of education and experience.Knowledge, Skills, and Abilities (Required):Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first year in role.Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.Competency in project management.Ability to work well independently, but also to seek or offer assistance when needed.Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.Excellent time management and organizational skills.Certifications & Licenses:Cardinal Curriculum I and II must be completed to remain in this position.Certified Accountant or Auditor or similar credential would be an advantage.Physical Requirements:Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to twenty pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.Working Conditions:Routine extended hours during peak and busy times; travel to school/unit sites across the University.This position has the opportunity to work fully remote.This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $68,000 to $91,000 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package.Why Stanford is for YouImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.

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